5 Set Up Budgets

This chapter contains the topic:

The purpose of setting up a budget is to allocate amounts and units to the cost types. Budgets can be set up at both the subdivision and plan level or they can be set up at the plan level only. The system can update lot budget information to the subdivision budget by running a FASTR program.

The budget amount is based on the general ledger date. This allows you to change your budgeted amount as prices go up or down. If you are budgeting at the plan level, you need to manually change the amount for each plan.

In addition to allocating amounts and units to the cost types, you can enter Account Master table (F0901) category codes. If you choose to enter the category codes in this step, you need to manually enter them into each of your subdivision and plan charts of accounts.

You can copy the budgets from the subdivision business unit number, the plan business unit number, and from accounts with committed amounts the system creates when you run the Lot Proceed Proof/Post program.

5.1 Setting Up a Budget

You use the Original Budget Entry screen or the Original Speed Budget Entry screen to allocate amounts and units to the costs types. These screens are completely interchangeable. The only difference is the order of the fields. The detail area of both screens is the same. You can use the detail area to enter Account Master table Category Codes 1 through 10. The Homebuilder Management system uses only category codes 1 through 5.

Navigation

From Homebuilder Management (G44H), choose Subdivision/Plan/Lot Setup

From Subdivision/Plan/Lot Setup (G44H1), choose Original Speed Budget Entry

See Also:

To set up budgets

  1. On Original Speed Budget Entry, enter your subdivision or plan number in the following field and click Enter.

    • Job Number

    The chart of accounts for the subdivision or plan displays.

    Figure 5-1 Original Speed Budget Entry screen

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    Description of "Figure 5-1 Original Speed Budget Entry screen"

  2. Select the detail line to update.

  3. Enter the number of units in the following field.

    • Original Budget Units

  4. Enter the budget amount in the following field.

    • Original Budget Amount

  5. Choose More Details (F4) to access the detail area.

    Figure 5-2 Original Speed Budget Entry (Detail) screen

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    Description of "Figure 5-2 Original Speed Budget Entry (Detail) screen"

  6. You can add the information for Category Codes 1 through 5 if they are blank.

Field Explanation
Original Budget Units The quantity of something that is identified by a unit of measure. For example, it can be the number of barrels, boxes, cubic yards, gallons, and hours and so on.
Original Budget Amount The BORG data item maintains the original budget amounts and unit quantities for any ledger in the Account Balances file (F0902) that relates to budgeting.

Screen-specific information

This field maintains the original budget amounts and unit quantities for any ledger in the Account Balances table (F0902) that relates to budgeting.