33 Define Related Addresses
This chapter contains these topics:
33.1 Defining Related Addresses (ECS)
When you create a sales order, you must specify the address to which you send the invoice (Sold To address) and the address to which you send the shipment (Ship To address). These two addresses can be different.
You can simplify the process of entering more than one address for a sales order by defining default addresses for each customer. For a given Ship To address, you can define a related Sold To address. For a Sold To address, you can define a related Ship To address. When you enter either address in a sales order, the system automatically fills in the other.
You can also designate other related addresses or a parent address for a customer. For example, a customer might have a Parent address to which you send all invoices and multiple subsidiary addresses to which you send shipments.
33.1.1 Before You Begin
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Verify that the customer address and all related addresses have been entered in the Address Book table (F0101). See Entering Basic Address Book Information (P01051) in the JD Edwards World Address Book and Electronic Mail Guide.
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Verify that the customer has been set up in the Customer Master table (F0301). See Entering Customer Master Information in the JD Edwards World Accounts Receivable Guide.
33.2 Entering Related Addresses (ECS)
From ECS Sales Order Management (G4910), choose Customer Revisions
From Customer Revisions (G4221), choose Address Book Revisions
The Address Book table allows you to maintain information about all the companies and people with whom you do business. For each customer, you must define all related addresses - Ship To, Sold To, and Parent - in the Address Book.
Figure 33-1 Address Book Revisions screen
Description of "Figure 33-1 Address Book Revisions screen"
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Complete the following field to access the record for a specific customer:
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Address Number
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Access Related Address Revisions. (F9).
Figure 33-2 Related Address Book Revisions screen
Description of "Figure 33-2 Related Address Book Revisions screen"
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On Related Address Revisions, complete the following fields:
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RA (Related Address Code)
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Related Address
For the Related Address Code, use the Add action and press Enter.
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33.2.1 What You Should Know About
33.3 Defining the Invoicing Address (ECS)
From ECS Sales Order Management (G4910), choose Customer Revisions
From Customer Revisions (G4221), choose Customer Master Information
After you enter related addresses in the address book, you must define the address to which you will send all invoices. You must also enter the Parent address here, if you have entered it in the address book.
To define the invoicing address
On Customer Master Information
Figure 33-3 Customer Master Information screen
Description of "Figure 33-3 Customer Master Information screen"
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Complete one or more of the following fields:
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Parent Number
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Invoice Method
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Print Statement
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Send Invoice to
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Send Statement to
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Use the Add action and press Enter.
| Field | Explanation |
|---|---|
| Print Stmt (Y/N) | A code that indicates whether the system prints invoices and statements for the customer. Valid codes are:
Y – Yes, print invoices and statements N – No, do not print invoices and statements Form-specific information If you enter N, you cannot attach a draft to a statement. You do not need to print drafts when they are pre-authorized. |
| Invoice Method | A user defined code (03/IM) that provides information on how the customer would like to be invoiced. Examples: e-mail, fax, EDI, parcel post, and so on. |
| Send Invoice to | A code that identifies the address where accounts receivable invoices are sent. Examples:
C – Customer P – Parent 1 – 1st Address Number 2 – 2nd Address Number 3 – 3rd Address Number 4 – 4th Address Number 5 – 5th Address Number 6 – 6th Address Number (Factor/Special Payee) |
| Send Stmt To | A code that indicates the address to which A/R statements, payment reminders, and delinquency mailers are sent. Examples:
C – Customer P – Parent 1 – 1st Address Number 2 – 2nd Address Number 3 – 3rd Address Number 4 – 4th Address Number 5 – 5th Address Number 6 – 6th Address Number (Special Factor/Payee) |
33.4 Defining Default Address Types (ECS)
From ECS Sales Order Management (G4910), choose Customer Revisions
From Customer Revisions (G4221), choose Customer Billing Instructions
You can simplify the process of entering more than one address for a sales order by defining default address information. You can define which of the following address types the system uses as the default for a customer:
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Sold To address only (Billing Address Type B)
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Ship To address only (Billing Address Type S)
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Sold To and Ship To address (Billing Address Type X)
You can also define a related address in the customer billing instructions. This is the same as the related address you entered in the address book.
To define default address types
On Customer Billing Instructions
Figure 33-4 Customer Billing Instruction screen
Description of "Figure 33-4 Customer Billing Instruction screen"
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Complete the following fields:
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Billing Address Type
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Related - Address Number
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Use the Add action and press Enter.