The system uses the following UDC tables throughout the 1099 process:
04/TR (1099 Type of Return): The values for UDC 04/TR are included with your software and are hard-coded. The system uses the UDC 04/TR to process 1099s, identify the different types of 1099 forms, and specify the box on the form that corresponds to each type.
04/SA (1099 State Code): The values for UDC 04/SA are included with the software. The UDC contains the current list of states and state codes for processing Combined Federal and State Filing
01/RA (Related Address Code): Most of the values for UDC 01/RA are user-defined, but there are a few values that are hard-coded, such as P for Parent, and 5 for Special/Factor Payee. If you use alternate/related address combining, you must specify a code for the 1099 process. Once established, the system uses this code to combine supplier and company address book records for 1099 reporting. You specify the related address code in the Alternate/Related Address Combining processing option within the 1099 Processing Option Setup program (P04510STUP). You must designate and use the same related address code consistently in address book records for suppliers and companies for the system to combine supplier payments and company records properly.
01/07 (A/B Cat Code 07): You can update the values for UDC 01/07 with the 1099 codes for forms and boxes similar to UDC 04/TR. If using the A/P Ledger Method, use the two-character UDC value in the Category Code 07 field to identify those voucher pay items, which are used for 1099 processing. Category Code 07 applies only to the A/P Ledger Method.