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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
1
2019 1099 Year-End Processing Overview
1.1
Release Levels for 1099 Processing
1.2
Preparing for 1099 Processing
1.3
Ledger Methods for 1099 Processing
1.3.1
1099 A/P Ledger Method
1.3.2
1099 G/L Method
1.3.3
Combination of 1099 A/P Ledger and 1099 G/L Methods
2
Setup Supplier and Company
2.1
Understanding Supplier Setup Requirements
2.1.1
Understanding the IRS Mailing Address Requirements
2.1.2
Understanding the Legal Name and Person/Corporation Code
2.1.3
Understanding the Mailing Addresses
2.1.4
Understanding the TIN
2.2
Setting Up Suppliers
2.2.1
Before You Begin
2.2.2
Updating 1099 Information for Suppliers
2.2.3
Updating 1099 Information for One-Time Payment (OTP) Suppliers
2.2.4
Identifying Foreign Suppliers
2.2.5
Identifying Suppliers with Backup Withholding
2.2.5.1
Setting Processing Options
2.2.5.2
Setting Data Selection
2.2.6
Updating the 2nd TIN and FATCA Fields for Suppliers
2.3
Setting Up Companies
2.3.1
Updating Company Records
2.3.2
Updating Company Address Book Information
2.3.3
Managing Companies that Pay within Legal Entities
2.4
Combining 1099 Information Among Suppliers and Companies
2.4.1
Assigning the Related Code for Combining
2.4.2
Setting the Combining Processing Options in the 1099 Processing Option Setup Program
2.5
Reviewing W-9 Reports
2.5.1
Reviewing the W-9 Exception Report
2.5.1.1
Processing Options
2.5.1.2
Data Selection
2.5.1.3
Example: W-9 Exception Report
2.5.2
Reviewing the W-9 Report with Tax ID
2.5.2.1
Processing Options
2.5.2.2
Data Selection
2.5.2.3
Example: W-9 Report with Tax ID
2.5.3
Reviewing the 1099 Company Set Up Report
2.5.3.1
Processing Options
2.5.3.2
Example: 1099 Company Set Up Report (P04510RP)
3
Setup the System for 1099
3.1
Reviewing 1099 Processing Option Setup (P04510STUP)
3.1.1
Calendar Year
3.1.2
Data Specifics
3.1.3
Alternate/Related Address Combining
3.1.4
1099 Misc, Interest, and Dividend Minimum Amounts
3.1.5
1099 Misc Aggregate Minimum Amount
3.1.6
Processing Options
3.2
Backing Up 1099 Workfiles
3.3
Clearing and Purging 1099 Workfiles
3.3.1
Clearing the 1099 A/P and G/L Workfiles
3.3.1.1
Processing Options
3.3.2
Purging 1099 Adjustments
3.3.2.1
Processing Options
4
Using the A/P Ledger Method
4.1
Reviewing 1099 UDCs
4.1.1
Reviewing the Type of Return UDC 04/TR
4.1.2
Copying the Values from UDC 04/TR to 01/07
4.2
Assigning Category Code 07 Values to Supplier Address Book Records
4.2.1
Identifying for Blank Category 07 Values in Address Book
4.2.1.1
Data Selection
4.2.2
Manually Assigning Category Code 07 Values to Supplier Address Book Records
4.2.3
Globally Assigning Category Code 07 to Multiple Supplier Address Book Records
4.2.3.1
Processing Options
4.3
Updating Voucher Pay Items for 1099 Processing
4.3.1
Running Update A/P Records with A/B Info (P04802)
4.3.1.1
Processing Options
4.3.2
Using the Voucher 1099 Info Update Program (P04125)
4.4
Understanding Backup Withholding for the A/P Ledger Method
4.5
Building the A/P Workfile (F045143)
4.5.1
Setting Up Versions of the Build A/P Workfile Program
4.5.1.1
Processing Options
5
Using the G/L Method
5.1
Setting Up AAIs for the G/L Method
5.1.1
Setting Up Additional PX AAI Ranges
5.1.2
Examples: AAIs for the G/L Method
5.1.3
Relationship between AAIs and Boxes on the 1099 Forms
5.2
Updating Information from the Account Master File
5.2.1
Processing Options
5.3
Running the Audit File Close
5.3.1
Processing Options
5.4
Creating the 1099 Audit File (F045144)
5.4.1
Received Not Vouchered Accounts
5.4.2
Purchase Card Transactions
5.4.3
Processing Options
5.4.4
Data Selection
5.5
Reviewing the 1099 Audit File
5.5.1
Reviewing the Audit File Online
5.5.1.1
Processing Options
5.5.2
Reviewing the 1099 Audit Report
5.5.2.1
Data Selection
5.5.3
Reviewing the 1099 G/L Audit Register
5.5.3.1
Processing Options
5.6
Entering Payment Adjustments
5.6.1
Processing Options
5.7
Building the G/L Workfile (F045141)
5.7.1
Processing Options
5.7.2
Data Selection
5.7.3
Considerations for Backup Withholding
6
Review and Correct the 1099 Workfiles
6.1
Running the Preview 1099 Media Report
6.1.1
Committee on Uniform Securities Identification (CUSIP) Information
6.1.2
Common Errors
6.1.3
Processing Options
6.2
Updating the 1099 Workfiles
6.2.1
Refreshing Supplier/Company Information
6.2.1.1
Setting Processing Options
6.2.2
Processing 1099 Adjustments
6.2.2.1
Understanding Messages and Highlights on the 1099 Adjustments Screen
6.2.2.2
Understanding Detail Information on the 1099 Adjustments Screen
6.2.2.3
Reviewing and Changing Workfile Records
6.2.2.4
Adding Adjustment Records
6.2.2.5
Adding the CUSIP Number for Tax-Exempt Interest
6.2.2.6
Deleting Workfile or Adjustment Records
6.2.2.7
Correcting Submitted Returns
6.2.2.8
Setting Processing Options
6.2.3
Clearing and Rebuilding the A/P and G/L Workfiles
6.2.3.1
Clearing Workfiles Entirely
6.2.3.2
Clearing Workfiles Partially
7
Report Year-End Information on 1099s Returns
7.1
Generating 1099 Returns
7.1.1
Minimum Amounts
7.1.2
Mailing Information
7.1.3
Foreign Suppliers
7.1.4
CUSIP Information
7.1.5
Write Media Options
7.1.6
Form Types
7.2
Printing 1099 Forms and Reports
7.2.1
Setting Processing Options
7.3
Adjusting the Print on the Forms
7.3.1
Troubleshooting
7.3.2
Setting Processing Options
7.4
Filing 1099 Returns Electronically
7.4.1
Creating Combined Federal/State 1099 Returns
7.4.2
Generating 1099 Data for the 1099 Transmittal File
7.4.3
Verifying Records in the 1099 Transmittal File
7.4.4
Generating 1099 Transmittal File for Multiple Forms
7.4.5
Transferring the 1099 Transmittal file
7.4.6
Troubleshooting Electronic Media Record Issues
7.4.7
Exporting the F1099T Transmittal File
7.5
Filing Corrected Returns
7.6
Requirements for Retaining Information for the IRS
8
Processing Options
8.1
Clear Entire A/P Workfile and Clear Entire G/L Workfile (J04CLRFP)
8.2
Purge 1099 Adjustment File (P00PURGE)
8.3
W-9 Exception Report (P01301)
8.4
W-9 Report with Tax ID (P014032)
8.5
1099 Company Setup Report (P04510RP)
8.6
Payment Details (P04424)
8.7
1099 Processing Option Setup (P04510STUP)
8.8
Global Update Category Codes (P01490)
8.9
Update A/P Records w/AB Info (P04802)
8.10
Build A/P Workfile (P04514FP)
8.11
Update BU.OBJ.SUB to Jrnl Entries (P09806)
8.12
Audit File Close (P04514CMP)
8.13
Create 1099 Audit File (P045144)
8.14
Audit File Review (P045142)
8.15
1099 G/L Audit Register (P04514R2)
8.16
Build G/L Workfile (P04514)
8.17
Preview 1099 Media (P04512FP)
8.18
1099 Supplier/Company Refresh (P045190)
8.19
1099 Adjustments (P045101)
8.20
Write Media (P04515)
8.21
Create Custom Form (P045152)
8.22
Export F1099T to IRSTAX.TXT (P045155)
Part I Appendices
A
Checklist for 1099 Processing
B
1099 Files
B.1
1099 Processing Files
B.2
Workfiles Generated During 1099 Processing
C
UDC Tables for 1099 Processing
D
Create 1099 Audit File Program Details
E
Individual Field Adjustment for Laser Forms
E.1
Understanding the Individual Field Adjustments
E.2
Updating the Source Code for Laser Forms
F
Importing 1099 Adjustments
F.1
Working with the Template
F.2
Importing the Data
G
Exporting the F1099T File
G.1
Creating the IRSTAX.txt File
G.1.1
Processing Options
H
1099 Sample Forms 2019
H.1
1099 - Miscellaneous Income (Updated for 1099)
H.2
1099 - Dividends and Distributions (Updated for 1099)
H.3
1099 - Interest Income
Index
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