PeopleSoft Student Financials 9.0 PeopleBook

(NLD) Using the Banking Interface

This chapter provides an overview of the banking interface for the Netherlands and discusses how to:

Set up the banking interface.
Bill students using OLA (Optical Readable Giro Slip) or VERWINFO (electronic file containing payment information).
Use the Clieop03 process.

Understanding the Banking Interface for the Netherlands

Complete these steps to set up and run the banking interface so that Netherlands students can pay their tuition and fees:

Set up bank accounts for business units.
Set up bank accounts for students.
Set up several different file layouts.
Post and bill students.

Students can pay using these options:

Print OLA forms and load VERWINFO payment files.
Create Clieop03 receivables.

Setting Up the Banking Interface

This section discusses how to:

Set up account information for business units.
Set up bank account numbers for students.
Set up default values for VERWINFO and Clieop03 files.

Pages Used to Set Up the Banking Interface

Page Name	Definition Name	Navigation	Usage
Business Unit Bank Accounts	SSF_ACCOUNT_BU_NLD	Set Up SACR, Product Related, Student Financials, Billing, Bank Accounts - Business Unit, Business Unit Bank Accounts Student Financials, Student Financials NLD, Business Unit Bank Accounts	Establish bank account information for businesses.
Student Bank Accounts	SSF_STDNT_BNK_NLD	Set Up SACR, Product Related, Student Financials, Billing, Bank Accounts - Student, Student Bank Accounts Student Financials, Student Financials NLD, Student Bank Accounts	Establish bank account information for students.
Set Up default Values VERWINFO/Clieop03	SSF_BNK_LAY_NLD	Student Financials, Student Financials NLD, Layout for Verwinfo and Clieop, Set Up default Values VERWINFO/Clieop03	Set up default values for VERWINFO or Clieop03.

Setting Up Account Information for Business Units

Access the Business Unit Bank Accounts page (Set Up SACR, Product Related, Student Financials, Billing, Bank Accounts - Business Unit, Business Unit Bank Accounts).

Account Type

Select one of these options to specify the type of bank account:

Current

Giro

Note. If the Account Type is Giro, then the Bank ID is always Postbank. If the Account Type is Current, then the Bank ID can be any bank that you have set up. You can set banks up in Set Up HRMS, Common Definitions, Banking, Banks.

Country Code

Select the appropriate country code.

Bank ID

Select the appropriate bank ID.

Account Number

Enter the account number.

Account Name

Enter the account name.

Currency Code

Select the currency code.

Contract Code

Select one of these options:

A-Contract: The collector is not permitted to add or cause to be added (OCR-B font) data to the reader strip of the submittal section of the accept giro.

B-Contract: The collector is not permitted to add the form code and the collector's account number to the reader strip, or to add the name, address, place of residence, or business and account number to the body.

C-Contract: The collector is permitted to add the form code and the collector's account number to the reader strip, or to add the name, address, place of residence, or business and account number to the body.

OLA Code

Select one of these options:

12: Deposit fees for payer with annotations.

13: Deposit fees for payer without annotations.

14: Deposit fees for collector with annotations.

15: Deposit fees for collector without annotations.

Description

The name of the business unit account, if one is available.

Contact Person, Phone Number, Address Line 3, Number 1, Number 2, Postal Code, and City

Enter the appropriate information about the contact person.

Setting Up Bank Account Numbers for Students

Access the Student Bank Accounts page (Set Up SACR, Product Related, Student Financials, Billing, Bank Accounts - Student, Student Bank Accounts).

Account ID and Account Status

Enter a unique ID for the bank account, and enter the status of the account. You can link more than one account to a student, so you must uniquely identify each account and its status.

Tuition Check

Select to specify this account to be used for the payment of tuition fees. This setting tells the system which account it should use for automatic debit or for the creation of giro slips. When you link bank accounts to a student, you must select this check box for one of the accounts.

Account Type

Select one of these options to specify the type of bank account:

Current

Giro

Note. If the Account Type is Giro, then the Bank ID is always Postbank. If the Account Type is Current, then the Bank ID can be any bank that you have set up. You can set banks up in Set Up HRMS, Common Definitions, Banking, Banks.

Country Code

Select the appropriate country code from the list.

Bank ID

Select the appropriate bank ID.

Bank Branch ID

Select the appropriate bank branch.

Account Number

Enter the account number. The system validates the account number using Elfproef, the Dutch check for valid bank account numbers. Current bank account numbers must be less than seven digits long. Giro account numbers are not checked.

Account Name

Enter the account name.

Currency Code

Select the currency code.

Setting Up Default Values for VERWINFO or Clieop03 Files

Access the Set Up default Values VERWINFO/Clieop03 page (Student Financials, Student Financials NLD, Layout for Verwinfo and Clieop, Set Up default Values VERWINFO/Clieop03).

Payment Details

Processing Type

Select one of these options:

CLIEOP03

VERWINFO

Description and Short Description

Enter a long and a short description.

Invoice Filler

Enter seven numeric characters.

Type of Group

Depending on the processing type, some or all of the following fields will appear.

Type of Group	Select one of these options: Student Group External Org Group
Account Type	Select the account type.
Recon Origin (reconciliation origin)	Select the reconciliation origin.
Item Type	Select the item type.
Currency Code	Select the currency code.
Term	Select the term.
Charge Lst (charge list)	Select the charge priority list.
Date Format	Select a date format.

Billing Students Using OLA or VERWINFO

This section provides an overview of billing students using OLA or VERWINFO and discusses how to:

Post student transactions.
Print OLA forms.
Load VERWINFO files.
Process payments.

Understanding Billing Students Using OLA or VERWINFO

These steps must be completed to bill students using OLA or VERWINFO:

The institution calculates tuition and fees and bills students.
The institution prints and sends OLA forms to students.
The students sign and return OLA forms to the bank by mail or use electronic banking to notify the bank of OLA details and payments to be deducted from the banking account assigned.
The bank processes the OLA forms, produces the VERWINFO, and sends the VERWINFO to the institution.
The institution loads the VERWINFO and posts payments.

Pages Used to Bill Students Using OLA or VERWINFO

Page Name	Definition Name	Navigation	Usage
Student Post	GRP_QUICK_POST	Student Financials, Charges and Payments, Post Student Transaction, Student Post	Post transactions for individual students.
Print OLA Forms	SSF_RUNCTL_OLA_NLD	Student Financials, Student Financials NLD, Print OLA Forms	Print OLA forms.
Load VERWINFO	SSF_RUNCTL_GP_NLD	Student Financials, Student Financials NLD, Load Verwinfo	Load the VERWINFO payment file.

Posting Student Transactions

Access the Student Post page (Student Financials, Charges and Payments, Post Student Transaction, Student Post).

Post transactions.

Printing OLA Forms

Access the Print OLA Forms page (Student Financials, Student Financials NLD, Print OLA Forms).

Business Unit

Select the business unit.

Req Nbr (request number)

Select the request number from your billing process. Before you print OLA forms, you must run billing and get the request number.

Contract Code

Select one of the following:

A-Contract

B-Contract

C-Contract

Loading VERWINFO Files

Access the Load VERWINFO page (Student Financials, Student Financials NLD, Load Verwinfo).

Note. Using this page, you run the process that loads payments from the banking institution.

File Name and File Directory

This file name, which is provided by the banking institution, will be loaded into the PeopleSoft system. The File Directory is the location where the file will be sent.

Group Type

Select a group type for creation of the Posting Group.

Input File Layout ID

Select a layout ID from those already set up. The values in the layout will be used as defaults.

Balance the Group

Select this check box to post the group during processing.

Generate Report

Select this check box to create a report of the file load.

Processing Payments

Use the standard process to process payments.

See Also

Applying Payments

Using the Clieop03 Process

This section provides an overview of the Clieop03 process and discusses how to create Clieop03 files.

Understanding the Clieop03 Process

These steps must be completed when billing students using Incasso and the Clieop03 process:

The institution prints Incasso form and sends them to students.
Students sign and return the Incasso form to the institution.
The institution processes the form by assigning students to payment plans.
The institution creates Clieop03 receivables to produce direct debits, and it sends the file to the bank.
The bank runs the Clieop03 file and transfers money to the institution.
The institution manually processes rejects using standard payment reversal functionality.

Note. Steps 1 and 2 are functional prerequisites that are not supported by the PeopleSoft application. The Incasso is a contract between the student and the Institution stating that a student payee authorizes the Institution to deduct a certain amount of funds at certain time intervals.

Before the Clieop03 file can be created, students must be linked to a payment plan. This payment plan must be set up, and students must be linked to this payment plan. After students are linked to a payment plan, you can create the Clieop03 files.

Prerequisites

The prerequisites are:

A valid bank account is set up for the student.
The student is assigned to a payment plan.
The Clieop03 file was created.

Page Used for the Clieop03 Process

Page Name	Definition Name	Navigation	Usage
Create Clieop03 File	SSF_RUNCTL_CLI_NLD	Student Financials, Student Financials NLD, Create Clieop Receivables, Create Clieop03 File	Create a Clieop03 file.

Creating Clieop03 Files

Access the Create Clieop03 File page (Student Financials, Student Financials NLD, Create Clieop Receivables, Create Clieop03 File).

The institution runs the Clieop03 process (SSFCL1NL) to produce direct debits, and then it sends the file to the bank.

Parameters

Account	Enter or select the account number of the business unit that is to be used. Generally, this account number is used for the collection of tuition and fees.
Process Date	Select a process date for the direct debits. On this date, the direct debits will be affected.
Testing Code	Select one of these options: Production Test
Input File Layout ID	Choose a layout ID that has been set up. The values in this layout will be used as defaults.
Group Type	Select a group type to create the Post Group.
Balance the Group	Select this check box to balance the Post Group.
Generate Report	Select Yes to create a report.
Description	Enter a description, which will be printed on the student's bank statement.
File ID	Enter a value. Positions 1-2 are used for the creation date of the file. Positions 3-4 should be used for sequential numbering, increasing by 1 per day of the month. For example. 0503 would be May 03.
Clieop03 File	Enter a name for the output file.
File Directory	Enter the location of where the file will be sent.
Letter	Enter a file name for the cover letter.
File Directory	Enter the location of where the file will be sent.

Payment Plan selection

Contract Number	Select a value.
Due Date	Select the date that payment plan charges are due. All charges with a due date less than or equal to the due date and with a balance greater than zero must be included in the Clieop03 file.

See Also

Setting Up Payment Plans

Administering Payment Plans

Account Type	Select one of these options to specify the type of bank account: Current Giro Note. If the Account Type is Giro, then the Bank ID is always Postbank. If the Account Type is Current, then the Bank ID can be any bank that you have set up. You can set banks up in Set Up HRMS, Common Definitions, Banking, Banks.
Country Code	Select the appropriate country code.
Bank ID	Select the appropriate bank ID.
Account Number	Enter the account number.
Account Name	Enter the account name.
Currency Code	Select the currency code.
Contract Code	Select one of these options: A-Contract: The collector is not permitted to add or cause to be added (OCR-B font) data to the reader strip of the submittal section of the accept giro. B-Contract: The collector is not permitted to add the form code and the collector's account number to the reader strip, or to add the name, address, place of residence, or business and account number to the body. C-Contract: The collector is permitted to add the form code and the collector's account number to the reader strip, or to add the name, address, place of residence, or business and account number to the body.
OLA Code	Select one of these options: 12: Deposit fees for payer with annotations. 13: Deposit fees for payer without annotations. 14: Deposit fees for collector with annotations. 15: Deposit fees for collector without annotations.
Description	The name of the business unit account, if one is available.
Contact Person, Phone Number, Address Line 3, Number 1, Number 2, Postal Code, and City	Enter the appropriate information about the contact person.

Account ID and Account Status	Enter a unique ID for the bank account, and enter the status of the account. You can link more than one account to a student, so you must uniquely identify each account and its status.
Tuition Check	Select to specify this account to be used for the payment of tuition fees. This setting tells the system which account it should use for automatic debit or for the creation of giro slips. When you link bank accounts to a student, you must select this check box for one of the accounts.
Account Type	Select one of these options to specify the type of bank account: Current Giro Note. If the Account Type is Giro, then the Bank ID is always Postbank. If the Account Type is Current, then the Bank ID can be any bank that you have set up. You can set banks up in Set Up HRMS, Common Definitions, Banking, Banks.
Country Code	Select the appropriate country code from the list.
Bank ID	Select the appropriate bank ID.
Bank Branch ID	Select the appropriate bank branch.
Account Number	Enter the account number. The system validates the account number using Elfproef, the Dutch check for valid bank account numbers. Current bank account numbers must be less than seven digits long. Giro account numbers are not checked.
Account Name	Enter the account name.
Currency Code	Select the currency code.

File Name and File Directory	This file name, which is provided by the banking institution, will be loaded into the PeopleSoft system. The File Directory is the location where the file will be sent.
Group Type	Select a group type for creation of the Posting Group.
Input File Layout ID	Select a layout ID from those already set up. The values in the layout will be used as defaults.
Balance the Group	Select this check box to post the group during processing.
Generate Report	Select this check box to create a report of the file load.