PeopleSoft Student Records 9.0 PeopleBook

(NLD) Managing Test Administration

This chapter lists common elements and discusses how to:

Create test sessions.
Maintain test sessions.
Maintain test sessions by session.
Maintain test sessions by student.
Link test trees to students.
Maintain VAVO Course Options.
Calculate grades and evaluate students.
View and adjust evaluation results.
Report evaluation data.
Load and view grade data in test trees.

Common Elements Used in This Chapter

Academic Career	Enter the appropriate academic career. See Defining Academic Careers.
Academic Institution	Enter the appropriate academic institution. See Defining Academic Institutions.
Campus	Enter the appropriate campus. See Setting Up Campuses.
Session	Select the type of academic session. See Defining Sessions.
Term	Enter the appropriate term. See Defining Terms.

Creating Test Sessions

With the Test Administration functionality, create the test sessions and enroll students in the tests with the same process. Create a test session with a test date, start time and end time, session, section, exam session, facility, and instructor.

This section discusses how to:

Select test session criteria.
Insert test sessions and students.

Pages Used to Create Test Sessions

Page Name	Definition Name	Navigation	Usage
Create Test Sessions - Selection	SSR_CRE_TST_NLD	Records and Enrollment, Test Administration NLD, Create Test Sessions, Selection	Define the test session and select the method for enrolling students.
Insert Test Sessions/Students	SSR_CRE_TST1_NLD	Records and Enrollment, Test Administration NLD, Create Test Sessions, Insert Test Sessions/Students	Enter tests and calculated results in the test session and select the students for enrollment.

Selecting Test Session Criteria

Access the Create Test Sessions - Selection page (Records and Enrollment, Test Administration NLD, Create Test Sessions, Selection).

The Create Test Session SQR process (SRCRESNL) creates the test sessions and enrolls the students based on the criteria that you select on the Create Test Sessions - Selection and Insert Test Sessions/Student pages.

Basis	Select how the system will enroll students. Values are: Enrollment in Classes: Select to enroll students who are enrolled in the selected classes into the test sessions. Student Enrollment Blocks: Select to enroll students into test sessions from an enrollment block. Student Groups: Select to enroll students into test sessions from a student group.
Course ID	Enter a course ID to select classes by course. This field is available only when you select Enrollment in Classes in the Basis field.
Report Only	Select to do a test run to determine whether the enrollment will be successful. You will be able to view and correct any errors that occur with the criteria that you defined before processing the actual enrollment.
Process Grade Attributes	Select to process students that have an exempt grade for the test.
Process Repeats	Select to process repeated sessions.
Minimum Value	Enter the minimum grade value that is allowed for repeats.
Maximum Repeats	Enter the maximum number of repeats that are allowed.

Enrollment Basis

Block

Enter the enrollment block from which to enroll students. You can insert as many rows as needed.

This field is available only when you select Student Enrollment Blocks in the Basis field.

Class

Enter the class from which you want to enroll students. You can insert as many rows as needed.

This field is available only when you select Enrollment in Classes in the Basis field.

Group

Enter the student group from which you want to enroll students. You can insert as many rows as needed.

This field is available only when you select Student Groups in the Basis field.

Inserting Test Sessions and Students

Access the Insert Test Sessions/Students page (Records and Enrollment, Test Administration NLD, Create Test Sessions, Insert Test Sessions/Students).

Select All

Select to choose from all test lists that are created for the academic institution and career combination. If this check box is cleared, you can choose only from the test lists that are associated with the course ID entered on the Selection page.

This check box is available only if you selected Enrollment in Classes as the enrollment basis on the Selection page.

Test List ID

Enter a test list to generate test sessions for the tests in the list. You can add more than one test list.

You can enroll students into test lists if you selected Place or Both in the Test List Use field on the Test List Information page.

Keep Group Codes

Select to create test sessions for each test in the test list for every class, group, or block that you entered on the Create Test Sessions - Selection page. For example, if you entered two classes and the test list contains four tests, selecting this check box would generate eight test sessions. If you clear this check box, the system creates one test session for each test in the test list and calls the session TOT.

Insert Session

Click to insert test sessions from the test list that you selected.

Insert Students

Click to enroll students from the basis on the Selection page.

Test ID

Enter a test or calculated result ID.

Test Date

Enter a default test date for the test sessions.

Examination Session

Select a default examination session for the test sessions that you create. The values are Central Examination 1, Central Examination 2, End Examination 1, End Examination 2, and School Examination.

Enrollment Data

Select the Enrollment Data tab.

Select	Select to include this row in the Create Test Sessions process.
Enroll	Select to have the Create Test Sessions process enroll students from this row.
Details	Click to view, add, or delete students from the session, and to view messages about the students' enrollment in the session. The Enroll Student in Tests page appears.
Test ID	When you click the Insert Tests button, the system loads the tests from the test list and supplies the test ID. You can add or delete tests by adding or deleting rows.
Description	The description of the test appears.
Test Date	The test date that is entered in the Process Default Values group box appears. You can change this date here.
Section	This comes from the selection page and is based on the selection in the Enrollment Basis grid.
Test Section1	If the Keep Group Codes check box is selected, the system populates this field with the description of the enrollment basis. If the Keep Group Codes check box is cleared, the system names the section TOT; however, you can change it. This value will appear in the Test Session pages.
Examination Session	The examination session that is entered in the Process Default Values group box appears. You can change the session if needed. The values are CE1, CE2, EN1, EN2, and SCE.

Details

Select the Details tab.

Instructor ID

Enter an instructor for the test session.

Facility ID

Enter a facility for the test session.

Meeting Start Time

Enter the time that the meeting is planned to start.

Meeting End Time

Enter the time that the meeting is planned to end.

Maintaining Test Sessions

When you run the Create Test Session process, the system populates the Test Session table. Use the pages in the Test Session component to make any necessary changes to the test sessions details, enroll additional students, and enter grades and comments.

You can also manually create test sessions using the pages in the Test Session component.

This section discusses how to:

Maintain test session details.
Enroll additional students.
Enter grades.
Enter grade comments.

Pages Used to Maintain Test Sessions

Page Name	Definition Name	Navigation	Usage
Test Session	SSR_TST_SES1_NLD	Records and Enrollment, Test Administration NLD, Test Sessions, Test Session	View test sessions, or create new sessions. To create a session, select a test ID from the search dialogue page.
Test Sessions - Enroll Students	SSR_TST_SES2_NLD	Records and Enrollment, Test Administration NLD, Test Sessions, Enroll Students	Add students to the test session.
Test Sessions - Grades	SSR_TST_SES3_NLD	Records and Enrollment, Test Administration NLD, Test Sessions, Grades	Enter student grade details.
Test Sessions - Comments	SSR_TST_SES4_NLD	Records and Enrollment, Test Administration NLD, Test Sessions, Comments	Enter comments about the student grades.

Maintaining Test Session Details

Access the Test Session page (Records and Enrollment, Test Administration NLD, Test Sessions, Test Session).

Test Section

Enter the test section code. This field is alphanumeric and can be up to 5 characters long.

Test Date

Enter the date of the test session.

Examination Session

Select the examination type.

Meeting Start Time and Meeting End Time

Enter the start and end times for the test session.

Facility ID

Enter a facility ID. Facility IDs are defined on the Facility Table page.

See Defining Buildings, Rooms, and Classroom Facilities.

Instructor ID

Enter the ID for the instructor who will be facilitating the test session.

Enrolling Additional Students

Access the Test Sessions - Enroll Students page (Records and Enrollment, Test Administration NLD, Test Sessions, Enroll Students).

Basis

Select how to enroll students. Values are Enrollment in Classes, Student Enrollment Blocks, and Student Groups.

Class, Block, or Group

Enter the enrollment block, class, or student group from which to enroll students for this session.

The name of this field depends on the selection in the Basis field.

Add Students

Click to add students to the test section.

ID

Enter the ID of a student to enroll in the test session.

Grading Basis

Enter the grading basis for this student.

Entering Grades

Access the Test Sessions - Grades page (Records and Enrollment, Test Administration NLD, Test Sessions, Grades).

Present

The system automatically selects this check box.

Official Grade

Enter the grade for the student.

Grade values are defined for each grading basis on the Grading Scheme table.

See Setting Up Grading.

Grade Attribute

Select a grade attribute. Values are:

Diff Qual (different qualification): This grade is received from another institution.

Ex Calc (exclude from calculation): This is an exemption without a grade. This grade will not be used in the calculation process.

Exemption: This grade is based on an exemption.

Ex Com Grd (exemption combination grade): Exemption with a specific distinction of Combination Grade. It is managed the same as a grade with an attribute type of Exemption.

No Calculation

Enter a reason that the grade will not be used in the calculation process. Values are:

No Qual (no qualification or diploma).

Not Rel (not relevant).

Ref Term (reference to other term).

Withdrawn.

Entering Grade Details

Access the Test Sessions - Grades page: Details tab.

Test Score

Enter the score that the student received for the test.

Units 1 and Units 2

If the grade is sufficient for the student to earn credit, the system populates this field with the credit value that is entered in the course catalog.

Valid Through

If the grade is valid for only a limited amount of time, the system populates this field with the appropriate date based on what is entered in the Grade Valid and Years Valid fields in the test catalog.

School Type

Select whether the school is Day or Night.

Entering Grade Comments

Access the Test Sessions - Comments page (Records and Enrollment, Test Administration NLD, Test Sessions, Comments).

Consolidated

This is selected if the student has completed the program. All grades that are linked to the program through the linked test tree are set to consolidated and you cannot delete or change anything on these grade records.

Complete

This is automatically selected when a grade is entered, when a calculated result is manually entered with a grade attribute, and when a calculated result that satisfies all the requisites is entered by the calculation process. If a grade for a calculated result is entered without an attribute or if a calculated result that does not meet all of the requisites is entered by the calculation process, the check box is cleared.

Frozen

Select this check box if you do not want the calculated result to be removed during the calculation process.

Comments and Additional Comments

Free form text fields exist that can print on Crystal reports used by your institution.

Maintaining Test Sessions by Session

The pages in the Maintain Test Session per Sessions component (SSR_TST_PSES_NLD) are the same as in the Test Session component (SSR_TST_SES_NLD) except that the Maintain Test Session per Session component does not have the Session page.

This section discusses how to:

Enroll students by test session.
Enter grades.
Enter comments.

Pages Used to Maintain Test Sessions by Session

Page Name	Definition Name	Navigation	Usage
Test Session per Session - Enroll Students	SSR_TST_PSES2_NLD	Records and Enrollment, Test Administration NLD, Test Sessions per Session, Enroll Students	Enroll additional students in the test session.
Test Session per Session - Grades	SSR_TST_PSES3_NLD	Records and Enrollment, Test Administration NLD, Test Sessions per Session, Grades	Enter grade details for each student.
Test Session per Session - Comments	SSR_TST_PSES4_NLD	Records and Enrollment, Test Administration NLD, Test Sessions per Session, Comments	Enter additional grade details and comments for each student.

Enrolling Students by Test Session

Access the Test Sessions per Session - Enroll Students page (Records and Enrollment, Test Administration NLD, Test Sessions per Session, Enroll Students).

The fields on this page are the same as those on the Test Sessions - Enroll Students page.

See Enrolling Additional Students.

Entering Grades

Access the Test Sessions per Session - Grades page (Records and Enrollment, Test Administration NLD, Test Sessions per Session, Grades).

The fields on this page are the same as those on the Test Sessions - Grades page.

See Enrolling Additional Students.

Entering Comments

Access the Test Sessions per Session - Comments page.

The fields on this page are the same as those on the Test Sessions - Comments page (Records and Enrollment, Test Administration NLD, Test Sessions per Session, Comments).

See Entering Grade Comments.

Maintaining Test Sessions by Student

Grades for test sessions can also be entered and viewed by student.

This section discusses how to:

Maintain test sessions by student.
Maintain session grades per student.

Pages Used to Maintain Test Sessions by Student

Page Name	Definition Name	Navigation	Usage
Test Sessions per Student	SSR_ST_SES_ADD_NLD	Records and Enrollment, Test Administration NLD, Test Sessions Per Student, Test Sessions per Student	Add test session or enter test session grades for a student.
Student Grades - Test Session	SSR_STD_GRD1_NLD	Records and Enrollment, Test Administration NLD, Student Grades, Test Session	View session enrollment information for a student.
Student Grades - Grade	SSR_STD_GRD2_NLD	Records and Enrollment, Test Administration NLD, Student Grades, Grade	View, add, alter, or delete grades per student.
Student Grades - Comments	SSR_STD_GRD3_NLD	Records and Enrollment, Test Administration NLD, Student Grades, Comments	View, add, alter, or delete grade comments per student.

Maintaining Test Sessions by Student

Access the Test Sessions per Student page (Records and Enrollment, Test Administration NLD, Test Sessions Per Student, Test Sessions per Student).

Test ID

Enter the test ID in which to enroll the student.

Examination Session

Select an exam session.

Test Date

Enter a test date.

Test Section

Enter a test section.

Search

Click to search for valid test sessions based on any combination of criteria entered in the Add Test Session group box. The Search Test Session page appears.

Add Test Sessions

Click to add the selected test session to the student's list.

Enrollment Data Tab

Access the Test Sessions per Student page - Enrollment Data tab.

The fields on the Enrollment Data tab are the same as those on the Test Sessions - Grades page: Enrollment Data tab.

See Entering Grades.

Details Tab

Access the Test Sessions per Student page: Details tab.

The fields on the Details tab are the same as those on the Test Sessions - Grades page: Details tab and the Test Sessions - Comments page.

See Entering Grades.

See Entering Grade Comments.

Maintaining Session Grades per Student

The pages in the Student Grades component (SSR_STD_GRD_NLD) are similar to the pages that are used to enter grades and comments in the Test Session component (SSR_TST_SES_NLD). The Student Grades component does not have the Enroll Student page, and the fields on the Test Session page are view only.

Linking Test Trees to Students

When an applicant is matriculated, the test trees that are linked to the program are assigned to the student. After a student has been matriculated, you can link additional test trees to the student.

Page Used to Link Test Trees to Students

Page Name	Definition Name	Navigation	Usage
Student Test Tree	SSR_STPRG_TREE_NLD	Records and Enrollment, Test Administration NLD, Student Test Tree, Student Test Tree	Link test trees to students.

Linking Test Trees to Students

Access the Student Test Tree page (Records and Enrollment, Test Administration NLD, Student Test Tree, Student Test Tree).

Tree Name

Select the tree ID to which the student will be linked.

Tree EffDt (tree effective date)

Enter the effective date of the tree.

Maintaining VAVO Course Options

Use the VAVO Course Per Student (SSR_TSTVAVO_NLD) component to specify whether VAVO courses are combination grades or taken at a higher level.

Combination grades are set up as a calculated result for which all possible underlying combination grades have been allocated. However, student exceptions can occur. Use the Student VAVO Course Details page to indicate which courses are part of the overall combination grade calculation for a particular student.

Administrators can also assign higher level course substitutions on this page. Higher level course substitutions offer students the possibility to achieve higher-level course results for specified courses, allowing these students to excel in particular course subjects.

Page Used to Maintain VAVO Course Options

Page Name	Definition Name	Navigation	Usage
Student VAVO Course Details	SSR_TSTVAVO_NLD	Records and Enrollment, Test Administration NLD, VAVO Course per Student, Student VAVO Course Details	Enter combination grade courses and/or substitution higher level courses.

Maintaining VAVO Course Options

Access the Student VAVO Course Details page (Records and Enrollment, Test Administration NLD, VAVO Course per Student, Student VAVO Course Details).

Test ID

Select a test ID for which you want to add a combination grade indication or a higher level substitution course.

Combination Grade

Select to indicate that the test ID should count towards an overall combination grade calculated result. If you select this check box, the Calculation process uses the combination grade test result and counts it towards the overall combination grade calculated result set up through the Test Catalog.

Education Level

Displays the course education level. Education level is set up for each HEGIS Code that is related to a course (Set up SACR , Foundation Tables, Reporting Codes, HEGIS Code Table).

Select the Enter Higher Level Substitution Courses here tab.

Test ID Higher Level

Select a test ID to indicate the substitution course for the combination grade or the replaced test ID. If you select a test ID, the Calculation process uses the grade test result from this test ID and counts it towards the overall calculated result in which this test ID is included. This can be done whether or not the Combination Grade check box is selected for the course.

Calculating Grades and Evaluating Students

After all grades for tests have been entered, the system can calculate the results by student or by program. The calculation process uses a test tree to retrieve test grades, weight values, and attributes.

Evaluations are also run by student or program. Based on information in the Requisite table, the system determines whether the student has passed or not passed. All of the requisites that are linked to the student's assigned test tree are evaluated, and the results per requisite and per requisite line are written to the Results table.

This section provides an overview of the Calculation process and discusses how to:

Calculate grades per student.
Calculate grades per program.
Evaluate results per student.
Evaluate results per program.

Understanding the Calculation Process

The calculation process:

Selects students for whom to calculate grades.
Determines whether the student is active in a program.
Selects the test tree that is linked to the student and determines whether the tree is valid.
Starts the actual calculation process starting with the nodes at the lowest level of the test tree.
For each node on the test tree, selects the underlying tests and calculated results.
For each node, selects the information from the calculated results with the latest effective date.
Determines whether the calculated results already exist for the student. If the calculated result already exists, and calculate within term only is not selected, the existing calculated result is deleted.
Writes the results to the Results table.

Pages Used to Calculate Cumulative Grades and Evaluate Students

Page Name	Definition Name	Navigation	Usage
Cumulative Grades per Student	SSR_RUNTSTEMPL_NLD	Records and Enrollment, Test Administration NLD, Cumulative Grades per Student, Cumulative Grades per Student	Start the Cumulative Grades per Student SQR process (SRCEMPNL) for specific students.
Cumulative Grades per Program	SSR_RUN_CALTST_NLD	Records and Enrollment, Test Administration NLD, Cumulative Grades per Program, Cumulative Grades per Program	Start the Cumulative Grades per Program SQR process (SRCACDNL) for all students in an academic program.
Evaluation per Student	SSR_RUNTSTEMPL_NLD	Records and Enrollment, Test Administration NLD, Evaluation per Student, Evaluation per Student	Start the Student Evaluation SQR process (SREVANENL) for specific students.
Evaluation per Program	SSR_RUN_CALTST_NLD	Records and Enrollment, Test Administration NLD, Evaluation per Program, Evaluation per Program	Start the Program Evaluation SQR process (SREVAPNL) for all students in an academic program.

Calculating Grades per Student

Access the Cumulative Grades per Student page (Records and Enrollment, Test Administration NLD, Cumulative Grades per Student, Cumulative Grades per Student).

Basis

Select how the system selects students for the calculation process. The values are Enrollment in Classes, Student Enrollment Blocks, and Student Groups.

Block, Class, and Group

Enter the enrollment block, class, or student group for the system to calculate grades.

Calculate Inactive Student

Select to have the system consider grades for students who are no longer active in the academic career in the calculation process.

Calculating Grades per Program

Access the Cumulative Grades per Program page (Records and Enrollment, Test Administration NLD, Cumulative Grades per Program, Cumulative Grades per Program).

Academic Program

Enter the academic program for the system to calculate grades.

Evaluating Results per Student

Access the Evaluation per Student page (Records and Enrollment, Test Administration NLD, Evaluation per Student, Evaluation per Student).

Delete All Students

Click to clear all student rows from this page.

Basis

Select how the system selects students for the evaluation process. The values are Enrollment in Classes, Student Enrollment Blocks, and Student Groups.

Block, Class, and Group

Enter the enrollment block, class, or student group for the system to run the evaluation process.

Add Students

Click to have the system list the students from the selected basis on this page.

Evaluating Results per Program

Access the Evaluation per Program page (Records and Enrollment, Test Administration NLD, Evaluation per Program, Evaluation per Program).

Academic Program

Enter the academic program for the system to run the evaluation process.

Viewing and Adjusting Evaluation Results

When the evaluation process is run, the system populates the Adjust Evaluation Results component (SSR_STPRGTR_CR_NLD). Evaluation results can be corrected or changed in this component if necessary.

This section discusses how to:

View additional details of student evaluation results.
Approve adjustments.
Adjust evaluation results.

Pages Used to View and Adjust Evaluation Results

Page Name	Definition Name	Navigation	Usage
Result Determination	SSR_STPRG_APPR_NLD	Records and Enrollment, Test Administration NLD, View Evaluation Results, Result Determination	View student evaluation results.
Details Determination	SSR_STDPRAPTST_NLD	Records and Enrollment, Test Administration NLD, View Evaluation Results, Details Determination	View additional details of student evaluation results.
Adjust Approval	SSR_STPRGAPCR_NLD	Records and Enrollment, Test Administration NLD, Adjust Evaluation Results, Adjust Approval	Manually override the outcome of the evaluation process.
Adjust Result	SSR_STDPRAPTCR_NLD	Records and Enrollment, Test Administration NLD, Adjust Evaluation Results, Adjust Result	Indicate whether a correction needs to be made to a requisite line.

Viewing Additional Details of Student Evaluation Results

Access the Details Determination page (Records and Enrollment, Test Administration NLD, View Evaluation Results, Details Determination).

Test ID HigLvl (Test ID Higher Level)

Displays the higher level test ID if the lower level test ID has been substituted.

Education Level

Displays the education level from the HEGIS code linked to the test ID in the Test Catalog.

Approving Adjustments

Access the Adjust Approval page (Records and Enrollment, Test Administration NLD, Adjust Evaluation Results, Adjust Approval).

Requisite ID

The requisite ID for which the student has been evaluated.

Requisites are defined on the Requisites table.

See Defining Evaluation Rules.

Approval Result

If necessary, change the result to either Passed or Not Passed.

Result Date

The system populates this field with the date on which the Evaluation process is run.

Adjusting Evaluation Results

Access the Adjust Result page (Records and Enrollment, Test Administration NLD, Adjust Evaluation Results, Adjust Result).

Order

Enter the requisite line number.

Correction Required

Select if the test ID, official grade, or test ID higher level on this line can be replaced by another test ID.

Reporting Evaluation Data

Evaluation data is used to print diplomas and grade lists. The data is also used as a basis for official reporting to the Dutch government.

This section discusses how to run the appraisal report process.

Page Used to Report Evaluation Data

Page Name	Definition Name	Navigation	Usage
Appraisal Reporting	SSR_RUNAPPRREP_NLD	Records and Enrollment, Test Administration NLD, Appraisal Reporting, Appraisal Reporting	Start the Evaluation Reporting SQR process (SREVRPNL).

Running the Appraisal Report Process

Access the Appraisal Reporting page (Records and Enrollment, Test Administration NLD, Appraisal Reporting, Appraisal Reporting).

ID

Enter the ID for the student.

Academic Program

Enter the academic program.

Tree Name

Enter the name of the test tree name where the evaluation results are stored.

Tree EffDt (tree effective date)

Enter the effective date of the tree.

From Date and To Date

Enter the from and to dates for which the evaluation process was run.

Run Date

The system populates with the date on which the reporting process is run.

Loading and Viewing Grade Data in Test Trees

Load grade data in test trees either by student or by program, and then view the grades within the tree structure.

This section discusses how to:

Load grade data into test trees by student.
Load grade data into test trees by program.
View a student's test trees.
View a student's grades in a test tree.

Pages Used to Load and View Grade Data in Trees

Page Name	Definition Name	Navigation	Usage
Grades in Tree per Student	SSR_RUNTSTEMPL_NLD	Records and Enrollment, Test Administration NLD, Grades in Tree per Student, Grades in Tree per Student	Select students and run the Grades in Tree per Student SQR process (SRGITENL).
Grades in Tree per Program	SSR_RUN_CALTST_NLD	Records and Enrollment, Test Administration NLD, Grades in Tree per Program, Grades in Tree per Program	Select programs and run the Grades in Tree per Program SQR process (SRGITPNL).
Study Program - Test	SSR_STPRG_TREE_NLD	Records and Enrollment, Test Administration NLD, View Grades in Tree, Study Program - Test	View the test trees that are linked to the student.
Grades in Tree	SSR_STTRGRD_NLD	Records and Enrollment, Test Administration NLD, View Grades in Tree, Grades in Tree	View the individual test grades for the student.

Loading Grade Data into Test Trees by Student

Access the Grades in Tree per Student page (Records and Enrollment, Test Administration NLD, Grades in Tree per Student, Grades in Tree per Student).

The fields on this page are the same as the fields on the Cumulative Grades per Student page.

See Calculating Grades per Student.

Loading Grade Data into Test Trees by Program

Access the Grades in Tree per Program page (Records and Enrollment, Test Administration NLD, Grades in Tree per Program, Grades in Tree per Program).

The fields on this page are the same as the fields on the Cumulative Grades per Program page.

See Calculating Grades per Program.

Viewing a Student's Test Trees

Access the Study Program - Test page (Records and Enrollment, Test Administration NLD, View Grades in Tree, Study Program - Test).

Viewing a Student's Grades in a Test Tree

Access the Grades in Tree page (Records and Enrollment, Test Administration NLD, View Grades in Tree, Grades in Tree).

Select All	Select to choose from all test lists that are created for the academic institution and career combination. If this check box is cleared, you can choose only from the test lists that are associated with the course ID entered on the Selection page. This check box is available only if you selected Enrollment in Classes as the enrollment basis on the Selection page.
Test List ID	Enter a test list to generate test sessions for the tests in the list. You can add more than one test list. You can enroll students into test lists if you selected Place or Both in the Test List Use field on the Test List Information page.
Keep Group Codes	Select to create test sessions for each test in the test list for every class, group, or block that you entered on the Create Test Sessions - Selection page. For example, if you entered two classes and the test list contains four tests, selecting this check box would generate eight test sessions. If you clear this check box, the system creates one test session for each test in the test list and calls the session TOT.
Insert Session	Click to insert test sessions from the test list that you selected.
Insert Students	Click to enroll students from the basis on the Selection page.
Test ID	Enter a test or calculated result ID.
Test Date	Enter a default test date for the test sessions.
Examination Session	Select a default examination session for the test sessions that you create. The values are Central Examination 1, Central Examination 2, End Examination 1, End Examination 2, and School Examination.

Instructor ID	Enter an instructor for the test session.
Facility ID	Enter a facility for the test session.
Meeting Start Time	Enter the time that the meeting is planned to start.
Meeting End Time	Enter the time that the meeting is planned to end.

Test Section	Enter the test section code. This field is alphanumeric and can be up to 5 characters long.
Test Date	Enter the date of the test session.
Examination Session	Select the examination type.
Meeting Start Time and Meeting End Time	Enter the start and end times for the test session.
Facility ID	Enter a facility ID. Facility IDs are defined on the Facility Table page. See Defining Buildings, Rooms, and Classroom Facilities.
Instructor ID	Enter the ID for the instructor who will be facilitating the test session.

Basis	Select how to enroll students. Values are Enrollment in Classes, Student Enrollment Blocks, and Student Groups.
Class, Block, or Group	Enter the enrollment block, class, or student group from which to enroll students for this session. The name of this field depends on the selection in the Basis field.
Add Students	Click to add students to the test section.
ID	Enter the ID of a student to enroll in the test session.
Grading Basis	Enter the grading basis for this student.

Present	The system automatically selects this check box.
Official Grade	Enter the grade for the student. Grade values are defined for each grading basis on the Grading Scheme table. See Setting Up Grading.
Grade Attribute	Select a grade attribute. Values are: Diff Qual (different qualification): This grade is received from another institution. Ex Calc (exclude from calculation): This is an exemption without a grade. This grade will not be used in the calculation process. Exemption: This grade is based on an exemption. Ex Com Grd (exemption combination grade): Exemption with a specific distinction of Combination Grade. It is managed the same as a grade with an attribute type of Exemption.
No Calculation	Enter a reason that the grade will not be used in the calculation process. Values are: No Qual (no qualification or diploma). Not Rel (not relevant). Ref Term (reference to other term). Withdrawn.

Test Score	Enter the score that the student received for the test.
Units 1 and Units 2	If the grade is sufficient for the student to earn credit, the system populates this field with the credit value that is entered in the course catalog.
Valid Through	If the grade is valid for only a limited amount of time, the system populates this field with the appropriate date based on what is entered in the Grade Valid and Years Valid fields in the test catalog.
School Type	Select whether the school is Day or Night.

Consolidated	This is selected if the student has completed the program. All grades that are linked to the program through the linked test tree are set to consolidated and you cannot delete or change anything on these grade records.
Complete	This is automatically selected when a grade is entered, when a calculated result is manually entered with a grade attribute, and when a calculated result that satisfies all the requisites is entered by the calculation process. If a grade for a calculated result is entered without an attribute or if a calculated result that does not meet all of the requisites is entered by the calculation process, the check box is cleared.
Frozen	Select this check box if you do not want the calculated result to be removed during the calculation process.
Comments and Additional Comments	Free form text fields exist that can print on Crystal reports used by your institution.

Test ID	Enter the test ID in which to enroll the student.
Examination Session	Select an exam session.
Test Date	Enter a test date.
Test Section	Enter a test section.
Search	Click to search for valid test sessions based on any combination of criteria entered in the Add Test Session group box. The Search Test Session page appears.
Add Test Sessions	Click to add the selected test session to the student's list.

Tree Name	Select the tree ID to which the student will be linked.
Tree EffDt (tree effective date)	Enter the effective date of the tree.

Test ID	Select a test ID for which you want to add a combination grade indication or a higher level substitution course.
Combination Grade	Select to indicate that the test ID should count towards an overall combination grade calculated result. If you select this check box, the Calculation process uses the combination grade test result and counts it towards the overall combination grade calculated result set up through the Test Catalog.
Education Level	Displays the course education level. Education level is set up for each HEGIS Code that is related to a course (Set up SACR , Foundation Tables, Reporting Codes, HEGIS Code Table).

Basis	Select how the system selects students for the calculation process. The values are Enrollment in Classes, Student Enrollment Blocks, and Student Groups.
Block, Class, and Group	Enter the enrollment block, class, or student group for the system to calculate grades.
Calculate Inactive Student	Select to have the system consider grades for students who are no longer active in the academic career in the calculation process.

Delete All Students	Click to clear all student rows from this page.
Basis	Select how the system selects students for the evaluation process. The values are Enrollment in Classes, Student Enrollment Blocks, and Student Groups.
Block, Class, and Group	Enter the enrollment block, class, or student group for the system to run the evaluation process.
Add Students	Click to have the system list the students from the selected basis on this page.

Test ID HigLvl (Test ID Higher Level)	Displays the higher level test ID if the lower level test ID has been substituted.
Education Level	Displays the education level from the HEGIS code linked to the test ID in the Test Catalog.

Order	Enter the requisite line number.
Correction Required	Select if the test ID, official grade, or test ID higher level on this line can be replaced by another test ID.

ID	Enter the ID for the student.
Academic Program	Enter the academic program.
Tree Name	Enter the name of the test tree name where the evaluation results are stored.
Tree EffDt (tree effective date)	Enter the effective date of the tree.
From Date and To Date	Enter the from and to dates for which the evaluation process was run.
Run Date	The system populates with the date on which the reporting process is run.