Cash flow properties general tab

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Cash flow properties general tab

The General tab of the cash flow properties window is where you enter the general information for all of the curves you will add to the detail curve cash flow worksheet. All of the curves added here will share the same Time Scale, Detail Level, and Period close settings.

To create a cash flow details curve and complete the Properties General tab

Open the cash flow log in the project or shell.

Click New > Detail Curves. The Properties window opens and Primavera Unifier displays the General tab.

Enter a unique Name for the curve.

Enter an optional Description.

Select a Rollup Status. This controls whether the data is rolled up to Program or Company cash flow curves.

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Active. The curve will roll up to Program and Company cash flow the next time the curves are refreshed.

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Inactive. The curve will not roll up to Program and Company cash flow the next time the curves are refreshed.

Select the Detail Level. This determines the level the cash flow curves will display. Choose one:

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Project/Shell: Choose this to track cash flow for the entire project or shell. For example, baseline and actuals curves might chart the budget and cash outlay across the entire project.

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WBS: Choose this to track cash flow within a project or shell at the WBS code level. This allows you to track cash flow across the project for specific WBS codes, or all WBS codes.

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Summary WBS: Choose this option to track cash flow by summary WBS codes. In order to select this option, the cost sheet used in the project or shell must be a tree structure.

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Commitment: Choose this option to track cash flow associated with a particular commitment record and its line items. This includes, for example, a base contract, and optionally their change commits. This selection activates the following fields.

Business Process. Click the drop down menu and choose a business process. Listed are the project/shell level business processes of type “Base Commit.” When creating a template, choose the one that is likely to be used in the projects/shells the template will be used in. When creating the curve in a project or shell from the template, you may need to verify that the business process chosen here is active in the project or shell, or pick another from the list.

Reference Elements. These are what will display on the worksheet. By default, the Record Number will display as the number. You can click the drop down menu and choose an element to display as the Name (Record Number, Status or Title).

Base Commit Record. This is selectable in a project or shell, but not in a template. Click the Select button. Choose the commitment record from the list of available records in the project or shell. Each commitment record can be selected only once.

Note: You can set up the automatic creation of a cash flow curve when a base commit record is created and completed or reaches a particular step. This is done in the BP Setup for the business process. See Setting up auto-creation of cash flow curves from contracts.

Select the Time Scale. The time scale determines the scale and format in which the data is shown on the Cash Flow Worksheet.

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By: Month or Year. The default is Month.

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Format: Choose the format that you want the month and year displayed on the graphs. The default is M YYYY.

Define the Period Close Settings. These options allow you to choose some automatic settings that will happen at the end of each period (month or year, as chosen in the Time Scale field).

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Enable auto snapshot on. Determines when an automatic snapshot will be taken of the data.

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Click the Select button.

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For Month time scale, you can choose a specific date each month to automatically take a snapshot, or specify a particular day (such as the first Monday of the month).

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For Year time scale, you can specify the exact date to take the snapshot each year, or a particular day (such as the first Monday of January).

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See the examples at the end of this table for more information about these options.

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After an auto-snapshot is taken, the curve will be refreshed immediately. Spends will resume after the auto-snapshot.

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Cut off spends. This is applicable for Spends type curves. It will temporarily stop spends business processes (e.g. invoices) from hitting the cash flow worksheet during analysis periods. The Enable auto snapshot on option must be chosen first. After the auto-snapshot is taken, spends will resume again.

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Apply Spends to. Apply spends to an effective date or before/after a cutoff date. By default, cut-off spends will resume immediately after an auto-snapshot is taken. If there is a gap between the cut-off-spends date and the auto-snapshot date, any spends that came during that period are not lost.

For example, if a cut off date is October 26th and the snapshot date is November 2nd, (and the timescale is monthly) that defines the freeze period. Any spends that come in on October 27, 28, 29, 30, 31, and November 1 will not hit the cash flow sheet during the freeze period. After the auto snapshot date is reached, these will be included back in October for spends (Oct 27-31) or November for spends (Nov 1-2) and the effective date will be honored.

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The same month/year as the effective date – If this option is chosen, once the freeze period is lifted, the spends data is included back in the current period. The final output is similar to the case where no period close settings are applied since the effective date is honored. Spends for Oct 26-31 will be included in October and Nov. 1-2 spends will be included for November.

For example, if the cut off date is the 26th of October and the snapshot date is the 2nd November, the freeze period is Oct 26 – Nov 2nd. Any spends that come in on Oct. 27,28,29,30,31 and Nov. 1, and 2 will not show on the cash flow sheet during the freeze period. After the auto snapshot date is reached, these spends will be included back in either Oct for spends (Oct 27-31) or Nov for spends (Nov 1- 2) and the effective date will be honored.

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The next month if after the cutoff date – Once the freeze period is lifted, the spends data from the cutoff date to the end of the month will be included in the next month/year. Spends for Oct 26-31 will be included in November and Nov. 1-2 spends will be included for November.

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The previous month if on or before the cutoff date – Once the freeze period is lifted, the spends data from the start of the month up to the cutoff date will be included in the previous month/year. Spends for Oct 26-31 will be included in September and Nov. 1-2 spends will be included for November.

Note: During the spends cut-off period, even if automatic refresh of the curve occurs as set in the Schedule tab, spends data will not hit the cash flow sheet until spends are resumed again.

After the General tab is complete, you can save as is, or continue by adding the curves that will make up the detail curve. See " Cash flow properties curves tab".

Examples of using auto snapshot, cut off spends, and resume spends options:

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Company A simply wants to take an auto snapshot of their cash flow data every time period. They would choose a particular date (such as the 3rd of the month for Month, or January 3 for Year). The snapshot would be taken, and the cash flow curve refreshed. They do not select the Cut off spends option.

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Company B regularly reviews and revises forecast projections during fixed days every time period. During this period, they do not want new Spends records to hit the cash flow worksheet as they work on their forecast projections, and so they choose the Cut off spends option. This option requires that Enable auto snapshot be selected first. The company sets this option so that an auto snapshot is taken of their changes just before spends are resumed. Snapshots can then be used for comparison of previous forecasts with the current month’s. Any spends records that came in during the forecast period are not lost; the Resume Spends option determines whether those spends records will be included in the previous month’s cash flow, or pushed to the next time period.

Oracle Corporation