Funding assignment options for the project or shell are defined on the Assignment tab of the Properties window. (Open the funding sheet, and choose File > Properties.) This includes defining how fund allocation can be done, specifying whether manual assignment is allowed, defining the business processes that can be used to assign funds to project or shells or to specific WBS codes, and defining assignment levels.
Project Level and WBS Level: Specifies how funds can be added for this project or shell. This can be Manual (appropriate funds manually from the company funding sheet), and/or through funding appropriation business processes.
You can define funding appropriations at the project level (not associated with specific WBS codes), and at the WBS level (funding is specified per WBS code). You can “mix and match” for each project, with some business processes using project level funding, and others WBS level. Manual fund appropriations can be done at both levels.
Assignment Levels and Rules: Specifies how assignment is done for each funding business process that has been set up for the project or shell: Manual, Auto Order, or Auto Ratio. It also specifies whether funds are assigned at the Project Level (funding is consumed based on the total of the spends business process, providing greater flexibility for fund assignment), or WBS Level (funding is consumed per line item of a spends business process, which provides greater control over how funds are spent on each item.)
| • | Manual: Funds can be manually assigned. As spends business processes (e.g., invoices or payment applications) are routed and reach specified statuses, the amounts to be funded are collected under the Unassigned total on the funding sheet. A Funding button becomes available on the business process form. Clicking the button opens the Funding window, in which funds can be assigned. |
| • | Auto Order: Funds are assigned automatically when a spends business process reaches a specified status. Funds are assigned based on the fund order, which is defined on the funding sheet by clicking the Fund Assignment Order button. When funds are consumed on one fund, then the next funding source is used for funding. Once all funds are consumed, remaining spends are collected under Unassigned. |
| • | Auto Ratio: Funds are assigned automatically when a spends business process reaches a specified status. Funds are assigned based on the fund ratio, which is automatically calculated based on current fund levels. Once all funds are consumed, remaining spends are collected under Unassigned. |
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