The Funding Manager helps you to keep track of where project or shell funding comes from and how it is being spent. This feature is accessed via the Funding node under the Cost Manager. Use the Funding sheet to specify the appropriation and assignment of funds from each source. You can automate fund appropriation and assignment when used with Cost business processes.
| • | Design and import a fund attribute form in uDesigner. This will be used as the Fund Details window when adding new funds to the company funding sheet, or viewing fund properties. A fund picker, used to add funds to business processes or the project/shell funding sheet, can also be designed. This is an optional step. If you do not create a fund attribute form, a default fund code form and fund picker will be used. |
| • | Import and set up fund business processes. You can use business processes for fund allocations, fund assignment (consumption), and fund credits. |
| • | Create and set up the Company Funding Sheet. The company funding sheet tracks the funds that can be used to fund project or shell expenses. The following procedures assume that the rows (funds) and columns of the funding sheet have already been created. |
| • | Create and set up the Project/Shell Funding Template and Sheet. The project or shell funding sheet tracks the funds that have been allocated from company funds for a particular project or shell. The project or shell funding sheet is based on the funding template, which is created first. The following procedures assume that the project/shell funding sheet has been created, rows and columns have been added. (Note: The rows correspond to funds chosen from the company funding sheet. Funds can be added manually, or can be added via fund allocation business processes, discussed later in this section.) |
| • | Define funding assignment rules. Funding assignment rules are set up in the project/shell funding sheet and/or template. These determine which business processes are used for fund appropriations and assignments and how to consume funds (ratio or fund order) if you will be using automatic fund assignment from business processes. The following procedures assume these options have been set up. |
| • | Create funding rules in the rules engine. Optionally, funding rules can be created in the rules engine that can help you manage your funds and fund balances, for example, to prevent fund balances from becoming less than zero. |
Optionally, funding at the base commit (contract) level can be set up.
Commitment funding works in conjunction with the SOV sheet. SOV line items have an impact on the commitment funding sheet and its data through fund assignment.
Before you begin. Be sure that the project/shell funding has been set up, with funds allocated and available on the project/shell funding sheet. Data sources are available for project/shell funding sheets (and company funding sheets) to track funding that is assigned for specific base commits. Also, be sure the data source “Scheduled Value” has been added as a column to the SOV structure for the project or shell. Commitment funding uses the SOV to track base commit and change commit amounts, and uses the Scheduled Value column to track remaining balances.
Import and set up business processes for commitment funding. In addition to business processes that are used for project/shell funding, you can design business processes for use with commitment funding. In Primavera uDesigner, commitment funding is enabled on the base commit; automatic generation of an SOV must also be enabled. Then, the ability to view and/or assign funds is enabled per step on the base commit and the corresponding change commit. Be sure the linked spends business process has been enabled to consume funding.
Create and set up Commitment Funding Template. This template is used to create a commitment funding structures in the project or shell, which in turn is used to create the individual commitment funding sheets for each base commit record. These procedures assume a template has been created and set up with columns.
Define funding assignment rules. This is done in the Assignment tab of the Properties window. Assignment rules can be defined in the commitment funding template, structure or sheets. (This procedure assumes assignment rules have been defined in the template, and will be copied to the structure and individual sheets.)
Create Commitment Funding Sheet Structure. Structures are created at the project level in user mode from a commitment funding template. When commitment funding sheets are created from base commit records, this default structure is used. Details about creating commitment funding structures from an existing template are found later in this section.
Create individual commitment funding sheets. This is done automatically the first time you click the Funding button on a base commit business process form (this button becomes available on specific steps as designed in Primavera uDesigner). After creation, the commitment funding sheet is available for viewing or modification by clicking the Funding button on the base commit or associated change commits, or from the Commitment Funding log itself. Details about creating commitment funding sheets is found later in this section.
Configure permissions. In addition to module level permissions that are needed to create and modify templates, structures and sheets, record level permission must be granted to individual commitment funding sheets. By default, the owner of the base commit will have permissions to the sheet. Additional users must be granted view or edit permissions. This is discussed later in this section.
The first step to setting up funding is to create and set up a company funding sheet, where individual funding sources are set up.
For example, a corporation's funding sources may include different types of corporate accounts. For municipal or educational facilities, funds may come from bond measures, grants, donations or other sources. All of these funding sources will be listed and tracked on the company funding sheet. As funds are consumed via business processes or manually in individual project or shells, this data is rolled up to the company funding sheet.
Project or shell funding sheets track how your company’s funding is being spent on each project or shell. It tracks individual transactions, which are rolled up to the company funding sheet. All project or shell funding sheets must be created based on a funding template.
If you are using commitment funding, you will create a commitment funding template, which is used to create the commitment funding structure within a project or shell. As base commits (that are designed for commitment funding in Primavera uDesigner) are routed and approved, a commitment funding sheet is created, based on this structure, for each base commit record.
Working with the Company Funding Sheet
Working with Project or Shell Funding Sheets
Allocating Funds to a Project or Shell
Assigning and Crediting Project/Shell Funds
Creating and Applying Filters on a Project/Shell Funding Sheet
Importing and Exporting Project/Shell Funding Sheet Information
Oracle Corporation
Primavera Unifier 9.10 • Copyright © 1998, 2012, Oracle and/or its affiliates. All rights reserved.