Working with Commitment Funding Sheets

When using project/shell level funding (described in the previous sections), the fund assignment procedure does not distinguish which funds to consume for invoices or payment applications that come in for different base commit records (i.e., contracts or purchase orders). There may be times when a base commit needs to be funded by a specific fund or funds. If you want to allocate and assign specific funds for each contract, then you can use commitment funding.

Commitment funding works in conjunction with project/shell level funding (the funds allocated to a commit must first be present in the project/shell funding sheet), and with the schedule of values (SOV) sheet that is created for the base commit (as the SOV keeps track of the line items and amounts of the base commit and any change commits).

Note: The terms “base commit” and “contract” may be interchanged in the descriptions, but both refer to cost-type business processes of sub-type “Line items with WBS Code” and classification “base commit.” Common examples are contracts and purchase orders.

Note: If you are enabling a base commit for commitment funding, its linked spends business process (general spends invoice or payment application) will then consume funds at the commitment level, not the project level. If you want to do commitment funding with some contracts, and project level funding with other contracts, you should use a different “set” of base commit, change commit and spends business processes to use for each type of funding that you want to do.

If you will be using commitment level funding, then a sheet structure must be created for the project or shell, which consists of columns and assignment rules (in the Properties). Commitment funding sheets are created for each base commit record, using this default structure. Funds (rows) are added to the commitment funding sheets, and fund amounts are allocated from available project/shell funds to each sheet.

Note: Although commitment funding sheets are based on the structure, you can still modify the columns and properties of individual sheets. You can also modify the commitment funding structure after sheets have been created. Modifications to the structure will be reflected on new sheets, but will not affect existing sheets.

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