Assigning Objectives to Jobs and Position Numbers

This topic provides an overview of association of objectives with job codes and position numbers, lists prerequisites, and discusses how to:

Assign objectives to job codes.
Assign objectives to position numbers.
Process job role objectives.

Pages Used to Assign Objectives to Job Codes and Position Numbers and View Assignments

Page Name	Definition Name	Navigation	Usage
Define Job Code Objectives	LM_JOB_OBJV_2	select Enterprise Learning, then select Learning Objectives, then select Define Job Code Objectives, then select Define Job Code Objectives	Assign objectives to job codes.
Define Position Objectives	LM_POSITION_OBJV_2	select Enterprise Learning, then select Learning Objectives, then select Define Position Objectives, then select Define Position Objectives	Assign objectives to position numbers.
Process Job Role Objectives	LM_RUNCTL_OBJV_PG	select Enterprise Learning, then select Learning Objectives, then select Process Job Role Objectives, then select Process Job Role Objectives	Run the Process Job Role Objectives process to initiate the gap analysis process for future-dated objective assignments to job codes and position numbers.
Job Codes Map	LM_OBJV_JOB_MAP	select Enterprise Learning, then select Learning Objectives, then select Define Learning Objectives, then select Job Codes Map	Review job codes that are mapped to objectives.
Job Positions Map	LM_OBJV_POSN_MAP	select Enterprise Learning, then select Learning Objectives, then select Define Learning Objectives, then select Job Positions Map	Review position numbers that are mapped to objectives.

Understanding Association of Objectives with Job Codes and Position Numbers

When you integrate with an external human resources system, you import job codes, position numbers, competencies, job role competencies, and person competencies through EIPs. The system uses this information to perform gap analysis and automatically assign objectives to learners based on job role requirements.

You can manually map objectives to job codes and position numbers if you need to assign objectives to a job code or position number outside of the requirements that are defined in your human resources system or if you do not import job role competencies from the human resources system.

Note: If you do not integrate with a human resources system, and you want to map objectives to jobs and position numbers, you must import job codes, position numbers, and learners' job codes and position numbers from another application.

Triggering the Gap Analysis Process

When you manually map objectives to job codes and positions, and save your changes, the system triggers the gap analysis process, assigning objectives to learners to fulfill learning gaps. To initiate the gap analysis process for future-dated objective assignments, you must run the Process Job Role Objectives process, which causes the system to perform gap analysis for any objectives mapped to job codes and position numbers that have met their effective date since the last run of the process.

Note: Administrators can assign objectives to a job code or position number through group or mass objective assignment; however, this is a one-time only association. Any learners who are assigned the job code or position number after the group or mass objective assignment process runs are not assigned the objective.

See Managing Group and Mass Objective Assignments.

Removing Objectives from Job Codes and Positions

If you remove an objective from a job code or position number, the system deletes the objective from the learners current objectives record provided that the objective does not have any other association with the learner—for example, the objective was not also assigned by an administrator as a required objective for the learner. In addition, the system deletes only objectives with a status of Needed. The system does not delete objectives with a status of in progress or met.

Prerequisites

Before you can map objectives to job codes and position numbers, you must:

Import job codes and position numbers through EIPs.
Define objectives.

Define Job Code Objectives Page

Use the Define Job Code Objectives page (LM_JOB_OBJV_2) to assign objectives to job codes.

Navigation

select Enterprise Learning, then select Learning Objectives, then select Define Job Code Objectives, then select Define Job Code Objectives

Image: Define Job Code Objectives page

This example illustrates the fields and controls on the Define Job Code Objectives page.

Note: When you save the page, the system triggers the gap analysis process. When applicable, the objectives will also be assigned to learners who are added to the system after the gap analysis process runs.

Objective Code

Select an objective code to assign. The system displays the description.

Effective Date

Select an effective date. If the effective date that you enter is future-dated, you must run the Process Job Role Objectives process to initiate the gap analysis process for the objective assignment.

See Process Job Role Objectives Page.

Status as of Effective Date

Values are:

Active: Select to have the system assign the objectives to learners with this job code or position number.
Inactive: Select if you do not want the system to assign the objectives to learners with this job code or position number. Use this option if you no longer want to assign these objectives to new learners that are assigned this job code or position number.

Proficiency

Select the proficiency level of the objective if the objective is associated with a rating model.

Define Position Objectives Page

Use the Define Position Objectives page (LM_POSITION_OBJV_2) to assign objectives to position numbers.

Navigation

select Enterprise Learning, then select Learning Objectives, then select Define Position Objectives, then select Define Position Objectives

This page is similar to the Define Job Code Objectives page.

Note: When you save the page the system triggers the gap analysis process.

See Define Job Code Objectives Page.

Process Job Role Objectives Page

Use the Process Job Role Objectives page (LM_RUNCTL_OBJV_PG) to run the Process Job Role Objectives process to initiate the gap analysis process for future-dated objective assignments to job codes and position numbers.

Navigation

select Enterprise Learning, then select Learning Objectives, then select Process Job Role Objectives, then select Process Job Role Objectives

Click Run to run this request. Process Scheduler runs the Process Job Role Objectives process at user-defined intervals.

Note: Run the Process Job Role Objectives process during off-peak business hours.