The Birla Institute of Technology & Science (BITS) Pilani, in conjunction with Kovaion Consulting, upgraded their PeopleSoft FSCM 9.1 and Campus Solutions 9.0 applications to the latest databases, PeopleTools, and PUM application versions. During this upgrade process, the Kovaion upgrade team, in consultation with the BITS Pilani ERP team, used recent feature innovations such as drop zones, Page and Field Configurator, Application Engine plugins, and event mapping to isolate a multitude of customizations, ensuring effective life cycle management and seamless selective adoption.
BITS is a leading institute of higher education and a deemed university offering degree programmes in engineering, sciences, technology, pharmacy, management, and humanities. Ranked #1 in private engineering colleges with the best placement record in India per “India Today Ranking 2021,” the institute is a dream come true of its founder, the late Mr. G.D. Birla—an eminent industrialist and a participant in Indian freedom struggles. BITS Pilani has four established campuses: Pilani (Rajasthan), Goa, Hyderabad, and Dubai.
BITS' IT team planned to upgrade their PeopleSoft FSCM and Campus Solutions systems to the latest versions, considering a host of new features and technologies released by Oracle in the later versions.
Student Information System (PeopleSoft Campus Solutions)
BITS' key objectives for the upgrade of PeopleSoft FSCM and Campus Solutions were to:
Isolation of customizations play a key role in cost-effective life cycle management. Kovaion and BITS leveraged the upgrade opportunity to identify custom objects and were able to effectively isolated more than 50% of customizations via PeopleTools features—drop zones, event mapping, Page and Field Configurator, and Application Engine plugins. For example:
Related Content - Event Mapping
Event Mapping Framework Configuration
Page and Field Configurator
Classic plus mode was enabled using branding system options to create a more consistent look and feel of the important components.
Application Engine plugins were created and deployed for the customized Receipt Delivery BIPublisher report.
Application Engine Plugins
The upgrade program was executed in two parallel rapid sprints with both upgrades executed in about 20 weeks:
BITS' IT and end user teams were able to reap the below benefits of the upgrade, when they completed the very first student registration event after the 9.2 upgrade. The student registration activity at BITS is a very complex activity and involves the coordination of multiple academic teams across all campuses of BITS. This is a highly visible activity for BITS senior management. The registrations were handled very successfully on a transformed, user-friendly Campus Solutions application.
During the upgrade assessment and "Keep/Drop Analysis Phase," over 100 customizations inFSCM and over 250 customizations in Campus Solutions were identified. The project team opted to dropmore than 50% of those customizations. Kovaion’s upgrade specialists isolated those customizations by moving them into event napping and drop zones, which eventually will make the maintenance ofthe application easy. It will also simplify futue selective adoption.
About 270 pages had been customized and about 30% of those pages werereconfigured using Page and Field Configurator, which will also simplify future life cycle management.
BITS has been recognized as a PeopleSoft innovator, and as a feature innovator for another initiative: