The Privileges screen appears when you select the Privileges button from the Billing screen Options menu and from the Reservation screen Options menu. This screen is a convenient place to check and change various OPERA feature settings that affect reservation and cashiering activity for the guest. The availability of many of the options described here will depend on the functionality configured for the property, as noted. Some of these features may also be controlled from other points within OPERA. For example, the No Post check box may also appear on the Reservation screen More Fields tab.
The following options may be set using this screen.
No Post. Select this check box to prevent automatic interface posting to this folio. Select the ellipsis button to go to the Interfaces screen. (See Interfaces.) This screen lists the interfaces installed at the property and allows you to drill down to specify individual features which you may wish to allow/disallow for the particular reservation.
Note: The ellipsis button is available only when a room has been assigned to the reservation.
If a manual posting is attempted when No Post is selected, a prompt asks whether the No Post flag should be overridden. Automatic postings by interfaces are prevented when this flag is checked. For example, if restaurant staff attempt to post to this guest's bill via POS, a "No Credit" message appears. Other interfaces such as the room phone, minibar, and movie systems are not accessible to the guest when No Post is selected.
Note: By default, this check box is selected or unselected to match the No Post option set for the payment type assigned to the reservation.
Authorize Direct Bill. (Available if the Cashiering>Authorize Direct Bill application function is set to Y.) Select this check box to allow the guest's invoice to be transferred to an Accounts Receivable account. See Authorize Direct Bill.
Video Check Out. (Available when the IFC>Video Checkout application parameter is set to Y.) Select this check box to indicate the guest is authorized to use the video check out method. Whether or not video check out is allowed for the guest may depend on whether the guest has selected an appropriate credit card method of payment and whether property policy permits. (This option is selected by default for credit card payment types that have an IFC CC Type specified.) See Video Checkout.
Note: If the Payment Method is not IFC CC TYPE, the default value can be set for the Video Checkout check box using the Configuration>Setup>Screen Design>Field and Button Defaults functionality for the Reservation Screen Name.
Pre Stay Charging. (Available if the Cashiering>Pre Stay Charges application function is set to Y.) Select this check box to allow charges to be made to this reservation prior to check in. Payments may also be made to the reservation when this option is selected. (Payments posted as pre-stay charges are separate and distinct from advanced deposits.) This option is not available once the reservation has been checked in. See Pre Stay Charging and Post Stay Charging Rules for details.
Post Stay Charging. (Available if the Cashiering>Post Stay Charges application function is set to Y.) Select this check box to allow charges to be made to this folio after check out and before the End of Day routine has been run. See Pre Stay Charging and Post Stay Charging Rules and Checkout for details.
Note: To enable post stay charging, the Post Stay Charging check box may be selected either before or after guest checkout.
Schedule Check Out at. (Available if the Cashiering>Scheduled Checkout application function is set to Y.) Select this check box and specify a checkout time if the guest should be automatically checked out on the reservation departure date. Provided no charges have been made to the guest's folio, the reservation status will be automatically changed to Checked Out at the designated time. This feature might be used, for example, when it is anticipated that all charges to the reservation will be routed to a PM reservation or to another guest's folio. See Scheduled Checkout for details.
If the guest is sharing, a message prompts whether you wish to set the same scheduled check out time for the sharing guests as well. If you reply Yes, OPERA will schedule the same check out time for all sharers, provided they have the same departure date as the reservation you are editing.
Note: The Scheduled Checkout check box and C/O Time field may be screen painted on the Reservation screen More Fields tab, if desired.
Auto Settle Every X Days. Available when the Cashiering>Auto Folio Settlement application function is set to Y, the default number of days that is defined in the field is the same number of days that has been defined in the Auto Folio Settlement Rules configuration. If a user overrides the check box and un-selects it, then no auto settlement will occur and the number of days field will become blank.
Note: The Auto Settle Every X Days option is not available when the Rates>Apartment Style Billing Auto Settlement application function is set to Y and the rate is selected as an ASB Rate.
Allow Auto Check In. Available when the Reservations>Auto Check In for Pseudo Rooms application parameter is set to Y, and the room type assigned to the reservation is a pseudo room type with the Allow Auto Check In option selected. When a user (or the end of day process) checks out a reservation for a pseudo room that is designated as Allow Auto Check In, an automatic process creates an add-on reservation for that room with duplicate reservation details and checks the new reservation in. (See Room Types Auto Check In for Pseudo Rooms for details.)