Return to Navigation

Setting Up OUAC Organizations

Before you can receive data from OUAC, you must define your OUAC organizations. Use the Organization Table component to define OUAC organizations.

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Organization Table

EXT_ORG_TABLE

select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization Table, then select Organization Table

Enter or update data about an organization. View and update information about the primary contact and department for the organization.

Regional

EXT_ORG_TBL_REG

select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization Table, then select Regional

In the OUAC Organization Data group box, enter the Ministry of Education code, the OUAC institution code, and the current enrollment levels for the new organization.

School Data

SCC_EXT_ORG_ADM

select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization School Data

Enter data that applies to an organization that offers courses.

Organization Affiliation

EXT_ORG_AFFLTN

select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization Affiliation

Identify details that are important to your institution in affiliation with an organization.

School Course Classification

SCHOOL_COURSES

select Campus Community, then select Organization, then select Create/Maintain Organizations, then select School Course Classification

Record the specific course offerings for each subject area.

Comment Category Table

CMNT_CATG_TABLE

  • select Campus Community, then select Comments, then select Set Up Comments, then select Comment Category Table

  • select Set Up SACR, then select Common Definitions, then select Comments, then select Comment Category Table

Set up comment categories that enable you to group comments for similar purposes.

Access the Organization Table page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization Table, then select Organization Table).

Use the Organization Table page to add OUAC organizations. You can enter definitions for the organization, select an organization type, and select a location.

Access the Organization Table page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization Table, then select Organization Table).

Use the Organization Table page to specify an organization's primary contact person or the department to contact in order to streamline your institution's communications with that organization.

Access the Regional page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization Table, then select Regional).

Image: Regional page

This example illustrates the fields and controls on the Regional page. You can find definitions for the fields and controls later on this page.

Regional page

Field or Control

Definition
Mident Code

Enter the Ontario Ministry of Education six-digit school code.
OUAC Institution Code

Enter the code that identifies OUAC institutions. When you post OUAC data, the process looks for this code to populate the EXT_ORG_ID field.
Grade 9 (through 12) Enrollment

Enter the current enrollment levels for the respective grades.
OAC Enrollment

Enter the total OUAC enrollment.

Access the School Data page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization School Data).

Use the School Data page to enter school characteristics, school codes, and system default values.

Access the Organization Affiliation page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization Affiliation ).

GPA type must have a value entered to populate a grading scheme on the Courses and Degrees page when OUAC transmissions are processed. This setup is important because grading scheme is a required field and—if it is not populated—the user cannot make any changes to that page without getting an error message. Use the Organization Affiliation page to define a GPA type for an organization.

Access the School Course Classification page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select School Course Classification).

Use the School Course Classification page to define school course classifications for OUAC organizations. The values you enter on this page populate fields on the Courses and Degrees page when you post OUAC transmissions.

Secondary school comments on the A9 transaction appear on the Comments pages. To view them, you must first set up the comment category SECSCH. You must also tie it to at least one 3C group. Use the Comment Category Table page to define the SECSCH comment category. Use the Comment 3C Groups page to tie the SECSCH comment category to a 3C group.