Defining Global Disbursement Rules

Select this check box to require that an institutional review must be completed before disbursement. The Authorization process requires that the value in the Review Status field on the Packaging Status Summary page is Complete.

Select this check box to require that packaging must be completed before disbursement. The Authorization process requires that the value in the Aid Processing Status field on the Packaging Status Summary page is Packaging Completed.

Select this check box to require that the Department of Education's federal verification must be completed before disbursement. The authorization process requires that the value in the Verification Flag field on the Packaging Status Summary page is Complete or Not Required.

Select this check box to activate post disbursement reduction control, which causes award reductions that cause authorization failures for current terms to be managed in the same way as those for previous terms if money had been previously disbursed. For example, assume that a disbursement has been made after which the award is changed for the current term. If this check box is selected, and authorization of the financial aid item type subsequent to the change fails, the lesser of the disbursed amount or the awarded amount is authorized for disbursement for the current term. The lesser of the disbursed amount or awarded amount is authorized for disbursement in previous terms regardless of whether this check box is selected. If you select this check box, the Post Disb Red Ctrl − Census Dt (post disbursement reduction control − census date) check box becomes unavailable.

The Disbursement Authorization routine determines current term and prior term using the current date and term end dates. If the current date is before the term end date, that term is the current term. If the current date is after the term end date, that term is a prior term.

Select this check box to use the same rules as the Post Disb Reduction Control check box except that only award changes that occur after the census date for the term are evaluated. The disbursement authorization process uses the same census date as the Financial Aid Term build process. The Census Date Locking page, which you access from the FA Term page, displays the census date used. If you select this check box, the Post Disb Reduction Control check box becomes unavailable.

Select this check box to require that disbursement is held when a student has withdrawn from the institution. If a student withdraws, you might want to reduce the student's financial aid award and manually disburse online. The authorization process searches Financial Aid Term records for withdrawal information.

Select this check box to require the authorization process to honor any disbursement hold that has been entered on the Packaging Status Summary page if the financial aid item type matches the disbursement hold type. The types of awards that can be held are Fed Aid (federal aid), Institut. (institutional), and Loan Hold. Funds are not authorized for disbursement if a disbursement hold exists.

Select this check box to require that the value in the Satisfactory Academic Progress field on the Packaging Status Summary page is Meets SAP or Probation.

Select this check box to require that a student's current FA Term record for the award is built from enrollment data in Student Records—not projection data—for disbursements to be authorized. The rule verifies whether the FA Term build source is Term. For example, if you select this check box and the student has never enrolled in any classes for the term, no funds are disbursed. The same option is available for financial aid item type disbursement rules. Selecting it here enforces the rule for all students and all of their awards in the career for which this global disbursement rule applies. This rule should be used in conjunction with the Hold if Withdrawn and Minimum Units rules to insure that the student is still enrolled for the current term.

Select this check box to require that the tuition-related fees on the student's account match the amount calculated in the student's budget to disburse funds. The fees in the student's account are based on the financial aid item types that belong to the FA-BUDGET item grouping (used by the tuition calculation process). This amount is compared to the financial aid budget fees that belong to the TUIT budget category.

This field appears when you select the Match Fees check box. Enter the largest amount by which the fee and budget item amounts can differ. If the difference between a fee and a budget item is smaller than or equal to the amount entered in this field, the disbursement is authorized; otherwise, the disbursement is held.