Managing Loan Origination Transmission Data

Page Name	Definition Name	Navigation	Usage
Origination Student Summary	LOAN_ORIG_SUMM	select Financial Aid, then select Loans, then select View Originated Loans, then select Origination Student Summary	View a student's originated loans for a selected aid year.
Loan Application Summary	LOAN_ORIG_SUMM_DTL	Click the Appl Data link on the Origination Student Summary page.	View one originated loan for a student in a particular aid year.
Loan Origination Information	LOAN_ORIG_SEC	Click the Origination Status link on the Loan Application Summary page.	View loan level actions that monitor the progress of the loan application.
Origination Loan Disbursement	LOAN_DISBURSEMENT	Click the Disbursement Status link on the Loan Application Summary page.	Review activity related to each disbursement record for a student's loan.
Loan Origination Change	LN_CL_ORIG_CHG_SEC	Click the Change link on the Loan Origination Information page.	When you run adjustments, view the type of loan change record or the changes that occurred.
Loan Period Change	LN_CL_ORIG_CHG_07	Click the Change link on the Loan Origination Change page.	View the change information that is sent to the loan servicer.
Loan Action Message Detail	LOAN_ORIGACTN_SEC	Click the Message link on the Loan Origination Information page.	View any change error messages received on the CommonLine application response record that generated the origination action.
CommonLine Loan Origination Transmission	LOAN_ORIG_TRANS	select Financial Aid, then select Loans, then select CommonLine Management, then select Override Loan Status, then select CommonLine Loan Origination Transmission	Manually update loan status values to synchronize with the loan servicers. Can be used to manually approve or deny a loan record.

Access the Origination Student Summary page (select Financial Aid, then select Loans, then select View Originated Loans, then select Origination Student Summary).

Image: Origination Student Summary page

This example illustrates the fields and controls on the Origination Student Summary page. You can find definitions for the fields and controls later on this page.

Field or Control	Definition
Appl Data (application data)	Click to open the Loan Application Summary page.

Access the Loan Application Summary page (click the Appl Data link on the Origination Student Summary page).

Image: Loan Application Summary page

This example illustrates the fields and controls on the Loan Application Summary page. You can find definitions for the fields and controls later on this page.

Field or Control	Definition
LnAmt Borr (loan amount borrowed)	Displays the actual amount the student has borrowed.
Loan Start and Loan End	Displays the loan period dates.
Remaining Loan Eligibility	The difference between the origination amount detail and the borrower requested amount.
Student Loan Summary	Click to access the Origination Student Summary page.
Origination Status	Click to access the Loan Origination Information page.
Disbursement Status	Click to access the Origination Loan Disbursement page.

Access the Loan Origination Information page (click the Origination Status link on the Loan Application Summary page).

Image: Loan Origination Information page: Detail tab

This example illustrates the fields and controls on the Loan Origination Information page: Detail tab. You can find definitions for the fields and controls later on this page.

The page displays loan level activity. The action rows are displayed in reverse chronological order so that the most recent changes appear on top.

Field or Control	Definition
Action Code	Loan action codes are predefined and delivered with the system to indicate actions performed on the loan.

Note: The Change and Message links are available only when a change or message is associated with the record. Links are available to view the CRC status codes and the corresponding CRC staging table information for the selected loan action row.

See Processing Loan Changes.

Detail 2 Tab

Select the Detail 2 tab.

Image: Loan Origination Information page: Detail 2 tab

This example illustrates the fields and controls on the Loan Origination Information page: Detail 2 tab. You can find definitions for the fields and controls later on this page.

Use to view secondary loan action information.

Field or Control	Definition
Transfer Batch	Indicates the ID for the specific batch in which the loan was transmitted or received. CommonLine 4 loans only.
User ID	Indicates the person who ran the process that inserted the loan action code.
Process Instance	Indicates the unique ID of the process that posted the loan action message on the page. You can use this on the Messages page to select the instance.

Access the Loan Origination Change page (click the Change link on the Loan Origination Information page.

Image: Loan Origination Change page

This example illustrates the fields and controls on the Loan Origination Change page. You can find definitions for the fields and controls later on this page.

This page is only available for approved loans that have been adjusted by the loan origination process.

Field or Control	Definition
Change	Click to access the Loan Period Change page. This link is active if additional change information exists.
Message	This link, if active, enables you to view any errors reported by the loan servicer when the change record is processed.
Change Status	Displays status of the change record type. Change status values are: `Ready:` The change record type is ready to be transmitted. `Pending:` Additional action is required before the change record type can be transmitted. This status only occurs with Change Record Types 11 and 12. `Accepted:` The change transaction has been received and approved by the loan servicer. `Error:` The change transaction sent to the loan servicer has not been approved. The Message link is active to enable you to view change errors.

Field or Control

Definition

Change

Click to access the Loan Period Change page. This link is active if additional change information exists.

Message

This link, if active, enables you to view any errors reported by the loan servicer when the change record is processed.

Change Status

Displays status of the change record type. Change status values are:

Ready: The change record type is ready to be transmitted.

Pending: Additional action is required before the change record type can be transmitted. This status only occurs with Change Record Types 11 and 12.

Accepted: The change transaction has been received and approved by the loan servicer.

Error: The change transaction sent to the loan servicer has not been approved. The Message link is active to enable you to view change errors.

Note: This page varies depending on the loan change record type.

Access the Loan Period Change page (click the Change link on the Loan Origination Change page).

Image: Loan Period Change page

This example illustrates the fields and controls on the Loan Period Change page. You can find definitions for the fields and controls later on this page.

This page is only available for approved loans that have been adjusted by the loan origination process. In this example, the system displays the fields changed for the Loan Period Change (07) record. The system displays a different page for each of the following change record types:

Loan Period Change (07)
Ln (Loan) Cancellation/Reinstatement (08)
Loan Increase (24)

Note: Change record types 11, 12, 13, and 14 are not supported.

Access the CommonLine Loan Origination Transmission page (select Financial Aid, then select Loans, then select CommonLine Management, then select Override Loan Status, then select CommonLine Loan Origination Transmission).

Image: CommonLine Loan Origination Transmission page

This example illustrates the fields and controls on the CommonLine Loan Origination Transmission page. You can find definitions for the fields and controls later on this page.

Use this page to override loan status information. You should only override the status of an originated loan in cases where the processing of loans using the automated processes cannot process the loan properly. Overriding loan information should be done with a clear understanding of the purpose and expected result from overriding the loan status. New problems can be created for the loan if information is changed without performing correct analysis.

Note: Because this page enables you to change important financial eligibility information, access should be restricted to users with the appropriate security access.

Field or Control	Definition
Accept Orig (accept origination)	When you select this option and click Update Status, you accept current originated and adjusted loan amounts. The transmitted fields are filled with the same amount as the originated fields. The system generates a new origination action code of `PSMA` (manually accepted). This is the same as receiving a CommonLine application response file where the student's loan is reported guaranteed or a CommonLine application response file in response to a CommonLine change transaction. This action also manually releases a loan from error status. The loan is eligible for loan adjustment processing as long as the process level is not set to `M` (manual).
Error Loan	When you select this option and click Update Status, the system manually rejects the loan by generating a new origination action code of `PSMR` (manually rejected). The system then resets the loan to a pending status. This enables you to correct the reason for the manual rejection and re-originate the loan. Note: If you are rejecting a loan because the borrower is no longer eligible, you must adjust the student's package to reflect the change in eligibility.
Hold Loan	When you select this option and click the Update Status button, the system changes the Loan Processing Stat (loan processing status) field to `Hold.`
Remove Hold	When you select this option and click the Update Status button, the system resets the Loan Processing Stat (loan processing status) field to `In Service.`

The loan processing status and origination transmission status values are updated when a manual action is initiated.

Accept Origination Value Changes

Original Loan Processing Stat Value	Original Orig Trans Stat Value	New Loan Processing Stat Value	New Orig Trans Stat Value
Origination Pending	Origination Pending	In Service	Accepted
In Service	Transmitted (not previously accepted)	In Service	Accepted
In Service	Change Pending	In Service	Accepted
In Service	Transmitted (previously accepted)	In Service	Accepted
Cancelled	Change Pending	In Service	Accepted
Cancelled	Transmitted	In Service	Accepted

Error Value Changes

Original Loan Processing Stat Value	Original Orig Trans Stat Value	New Loan Processing Stat Value	New Orig Trans Stat Value
Origination Pending	Origination Pending	Origination Pending	Origination Pending
In Service	Transmitted (not previously accepted)	Origination Pending	Origination Pending
In Service	Change Pending	In Service	Error
In Service	Transmitted (previously accepted)	In Service	Error

Managing Loan Origination Transmission Data

Pages Used to Manage CommonLine Loan Origination Transmission Data

Viewing a Student's Originated Loans

Viewing Loan Application Summary

Viewing Loan Origination Information

Detail 2 Tab

Viewing Loan Origination Change

Viewing Loan Period Change

Overriding Loan Origination Transmission Data

Accept Origination Value Changes

Error Value Changes