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Billing Students Using OLA or VERWINFO

The VERWINFO and Clieop03 functionality work only with the previously existing Business Unit Bank Account, Student Bank Accounts, and Corporate Bank Accounts pages (Setup SACR, Product Related, Student Financials, Billing). If you use the new banking pages that enhance SEPA financial processing, you will not be able to use VERWINFO and Clieop03.

This section provides an overview of billing students using OLA or VERWINFO and discusses:

These steps must be completed to bill students using OLA or VERWINFO:

  1. The institution calculates tuition and fees and bills students.

  2. The institution prints and sends OLA forms to students.

  3. The students sign and return OLA forms to the bank by mail or use electronic banking to notify the bank of OLA details and payments to be deducted from the banking account assigned.

  4. The bank processes the OLA forms, produces the VERWINFO, and sends the VERWINFO to the institution.

  5. The institution loads the VERWINFO and posts payments.

Page Name

Definition Name

Navigation

Usage

Student Post

GRP_QUICK_POST

select Student Financials, then select Charges and Payments, then select Post Student Transaction, then select Student Post

Post transactions for individual students.

Print OLA Forms

SSF_RUNCTL_OLA_NLD

select Student Financials, then select Student Financials NLD, then select Print OLA Forms

Print OLA forms.

Load VERWINFO

SSF_RUNCTL_GP_NLD

select Student Financials, then select Student Financials NLD, then select Load Verwinfo

Load the VERWINFO payment file.

Access the Student Post page (select Student Financials, then select Charges and Payments, then select Post Student Transaction, then select Student Post).

Post transactions.

Access the Print OLA Forms page (select Student Financials, then select Student Financials NLD, then select Print OLA Forms).

Image: Print OLA Forms page

This example illustrates the fields and controls on the Print OLA Forms page. You can find definitions for the fields and controls later on this page.

Print OLA Forms page

Field or Control

Definition
Business Unit

Select the business unit.
Req Nbr (request number)

Select the request number from your billing process. Before you print OLA forms, you must run billing and get the request number.
Contract Code

Select one of the following:

A-Contract

B-Contract

C-Contract

Access the Load VERWINFO page (select Student Financials, then select Student Financials NLD, then select Load Verwinfo).

Note: Using this page, you run the process that loads payments from the banking institution.

Image: Load VERWINFO page

This example illustrates the fields and controls on the Load VERWINFO page. You can find definitions for the fields and controls later on this page.

Load VERWINFO page

Field or Control

Definition
File Name and File Directory

This file name, which is provided by the banking institution, will be loaded into the PeopleSoft system. The File Directory is the location where the file will be sent.
Group Type

Select a group type for creation of the Posting Group.
Input File Layout ID

Select a layout ID from those already set up. The values in the layout will be used as defaults.
Balance the Group

Select this check box to post the group during processing.
Generate Report

Select this check box to create a report of the file load.

Use the standard process to process payments.