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Understanding Program Enrollment

In order to gain the most value from the documentation about Program Enrollment, we recommend that you are familiar with the following features:

We also recommend that you access the Activity Management documentation. See:

Setting Up an Activity Management Framework

Understanding Activity Management

Program Enrollment describes an educational model where students must complete a strictly defined set of courses towards their academic objective in a specified sequence. Requirements must also be completed at certain points in the program and are often structured in a series of levels or stages, where one stage must be successfully completed before a student can progress and enroll in the next set of courses, examinations, or other academic activities. In core Campus Solutions, enrollment is largely a course driven process in which students select courses (with some controls and restrictions) that apply toward degree requirements. The Program Enrollment feature provides a flexible structure that can enable institutions to build frameworks that use various program requirements to organize curriculum and provide the structure to order and control enrollment.

At the center of the setup for Program Enrollment are two important components:

Other features that comprise the fundamental support of Program Enrollment setup are:

Understanding the Academic Item Registry

The Academic Item Registry (AIR) is used to define the framework, content, and rules for a ‘program of study’, such as a bachelor’s or master’s degree, or set of academic requirements that specify what courses a student needs to take and when they need to be taken, as well as the rules for calculating results and degree or qualification awards. The AIR allows you to organize academic requirements into a hierarchy that can be used to provide a program template for driving and controlling enrollment activity.

The AIR provides a flexible way for your institution to define all of the objects that constitute a program offering. These entries must be categorized and grouped in order to define program hierarchies. The categories are established by system and user defined Academic Item Types that allow you to define the types of attributes an item can have, and to establish the role and level of an item in a program hierarchy.

Academic item types can:

  • Represent a level in a program of study hierarchy, the program itself, a year or stage, a list of courses, or a single course.

  • Provide user defined values with configurable attributes.

  • Allow you to create as many items/levels as you need to define your program offerings.

  • Point to existing Campus Solutions core objects such as courses, components, and milestones.

  • Be configured to represent a level in a structure where statistics (for example, credits, results) can accumulate.

Although you can define your own academic item types, some item types are delivered as system data. For further information,

See Using Delivered Academic Item Types

This documentation discusses the AIR (and supporting features) and its role as a tool to define and maintain the programs of study for an institution.

The AIR also provides the data or academic items that feed into the student data structure—the Academic Progress Tracker (APT).

See Understanding the Academic Progress Tracker