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Posting Degrees

The process of posting degrees requires that you update student program records and, if necessary, report and audit degree changes. This section provides an overview of the degree posting process, lists prerequisites, and discusses how to:

To post a degree:

  1. Insert a new row and enter a program action of Completion of Program on the Student Program page.

    This sets the Degree Checkout Stat (degree checkout status) field on the Student Degrees page to Approved.

  2. (Optional) On the Student Degrees page, verify the completion term, specify degree honors, and enter a degree grade point average (GPA).

  3. Click the Update Degrees button on the Student Program page to post the degree.

    This sets the Degree Checkout Stat field to Awarded.

  4. (Optional) When the process finishes, you can view and edit posted degrees through the Student Degrees component.

    1. View and modify degree honors information on the Degree Honors page.

    2. View and modify degree plan information on the Degree Plan page.

    3. View and modify subplan information on the Degree Sub-Plan page.

  5. (Optional) Use the Degree Change Audit component to audit any degree status changes.

    See Auditing Degree Changes.

Before you can post a student's degree, you must:

  • Define degrees and degree honors.

  • Assign degrees to academic plans.

  • Matriculate the student, or confirm that the student has a history of matriculation.

Page Name

Definition Name

Navigation

Usage

Student Program

STDNT_PROG

select Records and Enrollment, then select Career and Program Information, then select Student Program/Plan, then select Student Program

Insert a new row and update the Program Action field value to a status of Completion of Program.

Student Degrees

STDNT_DEGR

select Records and Enrollment, then select Career and Program Information, then select Student Program/Plan, then select Student Degrees

Verify and update a student's completion term, degree honors, degree GPA, and degree checkout status.

Degree

ACAD_DEGREE

select Records and Enrollment, then select Graduation, then select Student Degrees, then select Degree

View and modify posted degree data.

Degree Honors

ACAD_DEGREE_HONORS

select Records and Enrollment, then select Graduation, then select Student Degrees, then select Degree Honors

View and modify degree honors information, which is particularly useful when you want to award more than two honors code values to a student (there is a limit of two honors codes on the Student Degrees page).

Degree Plan

ACAD_DEGREE_PLAN

select Records and Enrollment, then select Graduation, then select Student Degrees, then select Degree Plan

View and modify degree plan information.

Degree Sub-Plan

ACAD_DEGREE_SUBPLN

select Records and Enrollment, then select Graduation, then select Student Degrees, then select Degree Sub-Plan

View and modify subplan information.

Access the Student Program page (select Records and Enrollment, then select Career and Program Information, then select Student Program/Plan, then select Student Program).

Field or Control

Definition
Program Action

Insert a new row in this field, and select a value of Completion of Program.

Note: If you must revoke a degree after it has been awarded, insert a row and enter a program action of Revoke Degree. The system automatically updates the degree tables.

Access the Student Degrees page (select Records and Enrollment, then select Career and Program Information, then select Student Program/Plan, then select Student Degrees).

Image: Student Degrees page

This example illustrates the fields and controls on the Student Degrees page. You can find definitions for the fields and controls later on this page.

Student Degrees page

Field or Control

Definition
Degree Checkout Stat (degree checkout status)

Throughout a student's degree history, you can progressively update the values in this field. Values are: Applied, Approved, Awarded, Denied, In review, Pending, and Withdrawn.

When you select the status of Completion of Program in the Program Action field on the Student Program page, the system populates the Degree Checkout Stat field here to Approved; you cannot modify this value. The system changes this status from Approved to Awarded when you click the Update Degrees button. When you click this button, all fields on this page become unavailable. You must complete future edits on the Degree page, or you can revoke the degree altogether by inserting a new row in the Program Action field on the Student Program page and selecting a value of Revoke Degree.

Completion Term

Enter the term in which the degree is awarded.
Degree Honors 1 and Degree Honors 2

If applicable, select a value from the list of values that you defined on the Degree Honors Table page.
Degree GPA (degree grade point average)

Enter the degree GPA. When you click the Update Degrees button, the GPA and degree honors are stored on the student's degree records.

Although the system does not calculate this value, you can create an academic advising report to assist you with calculating the value.

Access the Degree page (select Records and Enrollment, then select Graduation, then select Student Degrees, then select Degree).

Image: Degree page

This example illustrates the fields and controls on the Degree page. You can find definitions for the fields and controls later on this page.

Degree page

Field or Control

Definition
Degree Number

The system generates the degree number, which is unique for each degree that you assign to a student.
Degree and Institution

These values appear by default from the Student Degrees page. You cannot override these values after degree posting is complete. The degree appears on the transcript if you specify a Local Degrees print area on the Transcript Type - Degrees/Program page.
Primary Career, Completion Term, Confer Date, Degree Status and Degree GPA

These values appear by default from the Student Degree page. The Confer Date defaults to the Confer Date for student's completion term. You can override the values.
Degree Status Date

This date appears by default from the effective date for the Completion row on the Student Program page.
Prefix and Suffix

Select from those prefixes and suffixes that you defined on the Degree Honors Table page. Only those honors with a type of Degree Prefix and Degree Suffix, respectively, are available. The prefix and suffix appears with the degree description on the transcript if you specify a Local Degrees print area on the Transcript Type - Degrees/Program page.
Class Rank and Of

Enter class rank values for the student's degree. The class rank information appears with the degree description on the transcript if you specify a Local Degrees print area and select the Print Degree Rank check box on the Transcript Type - Degrees/Program page.

Access the Degree Honors page (select Records and Enrollment, then select Graduation, then select Student Degrees, then select Degree Honors).

Image: Degree Honors page

This example illustrates the fields and controls on the Degree Honors page. You can find definitions for the fields and controls later on this page.

Degree Honors page

Field or Control

Definition
Honors Number

The system generates the honors number and uses this value for sequencing honors on the transcript.
Honors Code

If available, this value appears by default from the Student Degrees page. Add rows to select additional honors for the degree. Honors values are defined on the Degree Honors Table page.
Award Date

This value appears by default from the Confer Date field on the Degree page.

See Setting Up Term Landmark Dates.
Print on Diploma

No programming is tied to this check box.
Print on Transcript

Select this check box to display the honors value on the student's transcript. For the degree honors information to appear on the transcript, you must also specify a Local Degrees print area and select the Print Degree Honors check box on the Transcript Type- Degrees/Program page.

Warning! Changes to this page do not post to a student's record. You must post honors to the student's record by running the posting process using the Academic Standing/Honors and Awards page. When you run the process, select the Calculate Honors & Awards check box to calculate honors and awards.

Access the Degree Plan page (select Records and Enrollment, then select Graduation, then select Student Degrees, then select Degree Plan).

Image: Degree Plan page

This example illustrates the fields and controls on the Degree Plan page. You can find definitions for the fields and controls later on this page.

Degree Plan page

Field or Control

Definition
Plan Seq (plan sequence)

This value defines the primacy of the plan within the program.
Career

The career to which the degree is assigned.
Career Nbr (career number)

The specific career number to which the degree is assigned. The system increments this number for each active program in the same career.
Acad Plan (academic plan)

The academic plan to which the degree is assigned.
Degr Stat (degree status)

The status of the degree: Awarded and Revoked. You can override the degree status. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values require a substantial programming effort.
Degr Dt (degree date)

The effective date from the Student Program page, where the program action is Completion of Program.

Plan Type

The type of plan, as defined on the Academic Plan Table page.
Override

Select this check box to revise the transcript description and the diploma description.
Transcript Description

The description of the plan degree to appear on the transcript. The plan transcript description appears on transcripts where you specify a Local Degrees print area on the Transcript Type - Degrees/Program page.
Diploma Description

No programming is tied to this field.
Honors Prefix

Specify an honors prefix for this plan degree, if any. Honors prefix values are defined with a type of Degree Plan Prefix on the Degree Honors Table page. The plan honors prefix appears next to the plan degree on transcripts where you specify a Local Degrees print area on the Transcript Type - Degrees/Program page.
Honors Suffix

Specify an honors suffix for this plan degree, if any. Honors suffix values are defined with a type of Degree Plan Suffix on the Degree Honors Table page. The plan honors suffix appears next to the plan degree on transcripts where you specify a Local Degrees print area on the Transcript Type - Degrees/Program page.
Plan GPA (plan grade point average)

The system does not calculate the plan GPA value, although you can create an academic advising report to assist you with the calculation. The plan GPA appears with the plan degree on transcripts where you specify a Local Degrees print area and select the Print Degree Plan GPA check box on the Transcript Type - Degrees/Program page.
Plan Rank and Of

Enter plan rank values for the student's plan. The plan rank information appears with the plan degree description on the transcript if you specify a Local Degrees print area and select the Print Degree Plan Rank check box on the Transcript Type - Degrees/Program page.

Access the Degree Sub-Plan page (select Records and Enrollment, then select Graduation, then select Student Degrees, then select Degree Sub-Plan).

Image: Degree Sub-Plan page

This example illustrates the fields and controls on the Degree Sub-Plan page. You can find definitions for the fields and controls later on this page.

Degree Sub-Plan page

Field or Control

Definition
Academic Sub-Plan

The academic subplan associated with the plan degree.
Sub-Plan Seq (subplan sequence)

The sequence number for the subplan. This value defines the primacy of the subplan within the plan.
Override

Select this check box to revise the transcript description and the diploma description.
Transcript Description

The subplan transcript description appears on transcripts where you specify a Local Degrees print area and select the Print Degree Sub-Plan check box on the Transcript Type - Degrees/Program page.
Diploma Description

No programming is tied to this field.
Honors Prefix

Specify an honors prefix for this subplan degree, if any. Honors prefix values are defined with a type of Degree Sub-Plan Prefix on the Degree Honors Table page. The subplan honors prefix appears next to the subplan degree on transcripts where you specify a Local Degrees print area and select the Print Sub-Plan check box on the Transcript Type - Degrees/Program page.
Honors Suffix

Specify an honors prefix for this subplan degree, if any. Honors suffix values are defined with a type of Degree Sub-Plan Suffix on the Degree Honors Table page. The subplan honors suffix appears next to the subplan degree on transcripts where you specify a Local Degrees print area and select the Print Sub-Plan check box on the Transcript Type - Degrees/Program page.