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Changing the Way Information Is Displayed in the Function Space Diary

You can change the way that information appears in the Function Space Diary with field entries and buttons.

This task is a step in Process of Managing the Function Space Diary.

To change the way information is displayed in the Function Space Diary

1. Navigate to the Function Space Diary screen.
2. In the Properties form, query for the property record.
3. Click the appropriate view tab from one of the following: Sales/Execution, Revenue Management, Total Availability, or Compact Diary.
4. Complete the fields between the view tabs and the diary, as required.

   Some fields are described in the table that follows.

   Field	Comments
   Start Date	The date to which the information currently displayed in the diary relates. You can enter a new date to change the day for which information is displayed in the diary.
   Time Scale	Enables you to change the time intervals displayed in the diary views. You can display the selected date in quarter-hour intervals, hour intervals, and so on. For more information about the selection options in this field, see About the Function Space Diary Time Scale Options.
   Display	Select an option to show different information as labels on the booking indicator bars. When you change the display option, all bookings show the selected label. For example, if you select Setup Style, then all the bookings appear with the setup style information. The previous display label becomes part of the information included in the ToolTip. This field also enables you to change the information included in the function summary ToolTips. For example, an event operations associate might be interested in setup styles, a chef might be interested in meal time periods, and a revenue manager might want to view function types. NOTE:  You can change the abbreviated text displayed in the function summary ToolTips by editing the attributes in the Property Administration screen, Abbreviations view. For example, adding a display option called Function Type/Number of Attendees might use the following abbreviation for a wedding with 200 attendees, set up with round tables: WED/200/RNDS.
   Color Display By	Select the basis for how booking colors are displayed. This selection helps you to see the differentiations between bookings. The color scheme options are as follows: Inventory Status. Displays booking colors for inventory status values as defined in the Function Space Administration screen, Function Space Diary Administration view, Function Color Schema list. For more information, see Defining Status Color Schemes for the Function Space Diary. Function Status. Displays booking colors for function status values as defined in the Function Space Administration screen, Function Space Diary Administration view, Function Status Color Schema form. Quote Status. Displays booking colors for quote status values as defined in the Function Space Administration screen, Function Space Diary Administration view, Quote Status Color Schema form. NOTE:  Bookings that are not marked Reserved are always displayed in the colors defined in the Function Space Administration screen, Function Space Diary Administration view, Function Color Schema form. This does not change with the selection in the Booking Color Scheme field.
   Turn Times	Select to display the setup and tear-down times, using the pattern set up by the administrator. Clear to show all bookings without turn-time indicators. However, warnings of turn-time conflicts are still displayed.
   Config Space Pattern	Select to identify booked spaces that are configured spaces by a diagonal pattern. NOTE:  Oracle recommends using different patterns for the Config Space Pattern flag and the Turn Times flag because both check boxes can be selected at the same time.
   Go To	Enter a function space that you want to display in the visible portion of the diary. The specified function space appears as the first row in the display, except if it is near the end of the list. In this case, the specified function space appears within the display, with the last function space at the end. This field accepts only alphanumeric characters. No special characters are permitted except the asterisk icon (*), which is processed as a wildcard character. Entries are case-sensitive by default. You can control case-sensitivity by changing the value of the Ignore Case Sensitivity applet user property. This user property is defined in the TNT SHM Compact Function Space Diary and TNT SHM Function Space Diary applets.
   Function Space Type	Select one of the following options to display or hide function spaces with Special Location status: All. Default. Displays all function spaces whether or not they have Special Location status. Specific Space. Displays only those function spaces that do not have Special Location status. Special Location. Displays only those function spaces that have Special Location status. For more information about designating Special Location function spaces, see Creating Indivisible Specific Spaces.

5. Click Go to apply the changes to the diary.
6. Click the buttons between the view tabs and the diary, as required.

   Some buttons are described in the table that follows.

   Button	Function
   Expand All	Show data in the diary. Users can view the entire hierarchy of categories and the specific space of each category.
   Collapse All	Hide data in the diary. Users can view overflow bookings, like category bookings that could not be temporarily assigned or options on categories and overbookings on categories, and then reassign the bookings. The overflow bookings can then be positioned against an unassigned category or specific space.
   Dates/Notes	View all notes for the day, to understand availability in the context of any special comments or special dates. The dates and notes that are displayed in the dialog box when a user clicks this button are restricted to those that correspond to days that the user sees in the diary.

About the Function Space Diary Time Scale Options

The selection options in the Time Scale field of the diary are as follows:

• Day/Day-Part. Displays the diary views with the time axis for each day divided into the various day parts, such as morning, lunch, afternoon, and evening. Administrators set up the day parts in the Property Administration screen, Day Parts view. For more information about setting up day parts, see Setting Up Property Day Parts.
• Day/Hour. Displays the diary views with the time axis for each day divided into hourly intervals.
• Day/Half-Hour. Displays the diary views with the time axis for each day divided into half-hour intervals.
• Day/Quarter-Hour. Displays the diary views with the time axis for each day divided into quarter-hour intervals.
• Month/Day. Displays the diary views with the time axis divided into 30 days.
• Month/Day-of-Week. Displays the diary views with the time axis divided into two four-week periods, with each period subdivided into four parts, each showing the same day for four consecutive weeks. For example, if the date selected as the Start Date value is a Monday, the time axis shows eight consecutive Mondays, starting with the specified date.
• Month/Day-of-Week/Day Part. Displays the diary views with the time axis showing the same day for eight consecutive weeks, with each day divided into the various day parts, such as morning, lunch, afternoon, and evening.
• Week/Day. Displays the diary views with the time axis divided into eight consecutive days, starting with the day on which the specified start date falls.
• Week/Day/Day Part. Displays the diary views with the time axis divided into eight consecutive days, starting with the day on which the specified start date falls. Each day shows the various day parts, such as morning, lunch, afternoon, and evening.