Siebel Hospitality Guide > Setting Up Meeting Packages > Process of Setting Up Meeting Packages (Administrators) >

Creating Meeting Packages

You can create and edit meeting packages associated with a property that you select. You can create multiple meeting packages for a given property. To create a meeting package, follow this procedure.

This task is a step in Process of Setting Up Meeting Packages (Administrators).

To create a meeting package

1. Navigate to the Property Administration screen, Properties view, and find a property for which you want to create a meeting package.
2. Click the link in the Property Name field.
3. Click the Meeting Packages view tab.
4. In the Meeting Packages list, create a new meeting package, and complete the fields as required.

   Some fields are described in the following table.

   Field	Comments
   Name	User-defined name for the meeting package. The value in this field must be unique for the current property.
   Display Name	Enter a name to be displayed for this meeting package in the Siebel Hospitality user interface.
   Type	Type of the record. Read-only. Meeting Package is displayed by default.
   Description	User-defined description of the meeting package.
   Start Date	The first date on which this meeting package is valid. The current date is the earliest date you can enter.
   End Date	The last date on which this meeting package is valid. This date must be equal to or later than the value in the Start Date field. NOTE:  You cannot delete meeting packages. To prevent a meeting package from being selected on a quote, set this field to the last day on which to allow this meeting package to be selected.
   Min Duration	Minimum duration of the meeting package, in number of days. For information about the validations and requirements applied to this field, see About Min Duration and Max Duration Field Validations.
   Max Duration	Maximum duration of the meeting package, in number of days. For information about the validations and requirements applied to this field, see About Min Duration and Max Duration Field Validations.
   Min DD/Day	Minimum number of day delegates for each day of the meeting package. If this field has a value greater than 0, then when the meeting package is booked in a quote, Siebel Hospitality validates that the number of day delegates each day is equal to or greater than the value in this field.
   Min CMP/Day	Minimum number of complete meeting package delegates for each day of the meeting package. If this field has a value greater than 0, then when the meeting package is booked in a quote, Siebel Hospitality validates that the number of CMP delegates each day is equal to or greater than the value in this field.
   Tax Inclusive	Select to include tax in the meeting package price. Clear to indicate that the meeting package price does not include tax. If this field is selected, then all items in the meeting package are considered to be tax inclusive.
   Srv Charge Inclusive	Select to include service charges in the meeting package price. Clear to indicate that the meeting package price does not include service charges. If this field is selected, then all items in the meeting package are considered to be inclusive of service charges.
   Single Occ. Offset	The price offset that can be applied to single-occupancy sleeping rooms. If this field has a value greater than 0, then when the meeting package is booked in a quote, Siebel Hospitality calculates the price for single-occupancy rooms, according to the following formula: Single Price plus Single Occ. Offset
   Double Occ. Offset	The price offset that can be applied to double-occupancy sleeping rooms. If this field has a value greater than 0, then when the meeting package is booked in a quote, Siebel Hospitality calculates the price for double-occupancy rooms, according to the following formula: Single Price plus Double Occ. Offset
   Triple Occ. Offset	The price offset that can be applied to triple-occupancy sleeping rooms. If this field has a value greater than 0, then when the meeting package is booked in a quote, Siebel Hospitality calculates the price for triple-occupancy rooms, according to the following formula: Single Price plus Triple Occ. Offset
   Quad Occ. Offset	The price offset that can be applied to quadruple-occupancy sleeping rooms. If this field has a value greater than 0, then when the meeting package is booked in a quote, Siebel Hospitality calculates the price for quadruple-occupancy rooms, according to the following formula: Single Price plus Quad Occ. Offset

About Min Duration and Max Duration Field Validations

Completing the Min Duration and Max Duration fields is optional. You can enter values in both, either, or neither of the fields. If both the Min Duration and Max Duration fields are populated, then Siebel Hospitality validates that the Min Duration value is less than or equal to the Max Duration value.

When the meeting package is booked in a quote, Siebel Hospitality performs the following validations:

• If the Min Duration field is populated, then when the meeting package is booked in a quote, Siebel Hospitality validates that the value in the Duration (Days) field of the quote is equal to or greater than the value in this field.
• If the Max Duration field is populated, then when the meeting package is booked in a quote, Siebel Hospitality validates that the value in the Duration (Days) field of the quote is equal to or less than the value in this field.
• If Min Duration is equal to Max Duration, then when the meeting package is booked in a quote, Siebel Hospitality validates that the CMP attendance figures each day are the same. In other words, the number of CMP attendees and occupancy values for each room on the quote must be the same for each day of the event.

The TNT Apply Package Workflow controls the previously listed validations. If you want to remove these validations, then remove the validation steps from the workflow. For more information, see TNT Apply Package Workflow.

If any functions or nonfunction line items exist in the meeting package with a Posting Rhythm of Per Stay, then Min Duration must equal Max Duration.