This chapter contains this topic:
Use a multiple voucher entry method to quickly enter vouchers with limited information at the same time for one or more suppliers.
Entering multiple vouchers for suppliers consists of:
Entering multiple vouchers for a single supplier
Entering multiple vouchers for multiple suppliers
Unlike the standard voucher entry method, which is a two-step process, the multiple voucher entry method is a single-step process.
You cannot use this method to enter:
Split pay items
Multiple pay items
Recurring vouchers
Special bank accounts
Special A/P class codes (G/L offset)
Special payment handling
Automatic reversing entries
Multiple journal entries per voucher
Prepaid vouchers
Logged vouchers
Discounts
Taxes
Zero invoice amounts
The system creates a voucher for each detail line and updates the A/P Ledger (F0411) and Account Ledger (F0911) tables.
From Accounts Payable (G04), choose Supplier & Voucher Entry
From Supplier & Voucher Entry (G0411), choose Other Voucher Entry Methods
From Other Voucher Entry Methods (G04111), choose the appropriate multiple voucher entry method
To make entry easier, organize your vouchers by G/L date and due date. Additionally, you can organize them by payment terms, invoice date, and currency.
Set the appropriate processing option to display additional fields on the form.
Topic | Description |
---|---|
Revising multiple vouchers | You cannot use the multiple voucher entry method to change, delete, or void a voucher. To do this, use standard voucher entry. |
To enter multiple vouchers for a single supplier
To enter many vouchers at one time for a specific supplier, use the multiple voucher entry method.
On Multi Voucher-Single Supplier
Figure 24-1 Multi Voucher-Single Supplier screen
Complete the following fields:
Supplier Number
G/L Date
Invoice Date
Due Date
Payment Terms
Currency Code (optional)
Exchange Rate (optional)
The information you enter applies to all vouchers.
Complete the following fields for each voucher:
Invoice Number (optional)
Invoice Amount
Category Code 7 (optional)
G/L Account
Remark
Choose Detail.
Figure 24-2 Multi Voucher-Single Supplier screen (Detail area)
To override the information in the header portion of the form, complete the following optional information for each voucher:
Invoice Date
Units
G/L Date
Journal Entry Explanation
For JD Edwards World, scroll to the next page to enter more vouchers.
Access Processed Voucher Summary by pressing Enter.
Figure 24-3 Processed Voucher Summary screen
On Processed Voucher Summary, review the summary information, then press Enter.
To review detail information about the batch of entries, on Multi Voucher-Single Supplier, choose Voucher Review to access Voucher Entry Journal Review.
To enter multiple vouchers for multiple suppliers
To enter multiple vouchers at one time for more than one supplier, use the multiple voucher entry method.
On Multi Voucher-Multi Supplier
Figure 24-4 Multi Voucher-Multi Supplier screen
Follow the steps for entering multiple vouchers for a single supplier.
See Section 24.1, "Entering Multiple Vouchers for Suppliers".
Complete the following additional field:
Supplier