37 Overview to Manual Payment Processing

This chapter contains these topics:

37.1 Objectives

  • To pay existing vouchers manually

  • To enter vouchers and produce payments at the same time

37.2 About Manual Payments

If you need to issue a payment immediately, you do not need to wait for your next automatic payment cycle. You can enter a manual payment. Processing payments manually includes:

  • Working with manual payments

  • Approving and posting manual payments

37.2.1 What Are the Types of Manual Payments?

You can enter manual payments:

  • For an existing voucher

  • Without an existing voucher, but with full voucher information (standard method)

  • Without an existing voucher, but with abbreviated voucher information (speed method)

37.2.2 Which Type Should You Use?

This section describes types of payments.

37.2.2.1 Payment with Voucher Match - P04102

Advantages Disadvantages
You can enter payments against an existing voucher. If a voucher does not already exist, then the payments must be entered using two entry programs, one to enter the voucher and the other to enter the payment.

37.2.2.2 Payment without Voucher Match - P04106

Advantages Disadvantages
You can enter voucher and payment in a single step. You cannot review voucher for accuracy before payment.

37.2.2.3 Speed Payment Entry - P041065

Advantages Disadvantages
You can enter voucher and payment in a single program. You can only enter a single pay item.
  You cannot enter multi-currency payments.
  You cannot modify voucher or payment with this program.

37.2.3 What Identifies Manual Payments?

The following shows the identifying characteristics of manual payments:

37.2.3.1 Payment with Voucher Match

Document Category Document Types
Voucher document PV (voucher)

PR (recurring voucher)

PL (voucher logging)
Payment document PN (manual payment)

P1 (draft)
Batch M (with match)

37.2.3.2 Payment without Voucher Match

Document Category Document Types
Voucher document PM (manual voucher)
Payment document PN (manual payment)
Batch W (without match)

37.2.3.3 Speed Payment Entry

Document Category Document Types
Voucher document PM (manual voucher)
Payment document PN (manual payment)
Batch W (without match)