74 Receipt Processing – Processing Options

This chapter contains these topics:

74.1 Purchase Order Receiver (P43510)

Processing Option Processing Options Requiring Further Description
DISPLAY OPTIONS:  
1. Enter a '1' to prevent updating of the next status as defined by Order Activity Rules.

If left blank, updates will occur.

 Set this option to 1 if you plan to reprint receivers, which will be a likely occurrence if you perform partial receipts.
2. Enter an override next status if desired. This status will replace the status defined in Order Activity Rules.  
3. Enter a '1' to inhibit printing of price information on Receiver.

Default will print Unit and Extended Price.

  
4. Enter a '1' to print associated text. (Text keyed through the selection exit from Purchase Order Entry).  
5. Enter a '1' to print routing operation codes and any associated text. Set this option to 1 to display the operation codes for items that go into a receipt route.
6. Enter the route type to be used for retrieving the routing operation codes.

If left blank, the program will search for route type equivalent to blank.

  
7. Enter a '1' to inhibit printing of quantity information on the Receiver.

Default will print Ordered and Open Quantity.

  
ITEM NUMBER DISPLAY :  
8. Enter a '1' to print only our item number.

Enter a '2' to print both our item number and the supplier item number.

  
9. If you wish to print the supplier item number, enter the type of Cross Reference Number to retrieve.  
CURRENCY PROCESSING:  
10. Enter a '1' to print amounts in Foreign Currency.

(Default of blanks will print amounts in Domestic Currency).

  
BARCODE OPTIONS:  
11. Enter which barcode symbology to print.

'1' = Code 39 (3 of 9)

'2' = Code 128

If left blank, bar codes will not print.

 Set this option to 1 or 2 to have the system print bar code symbology corresponding to the purchase order number and short item number.

74.2 On-Demand PO Receiver (P43310)

Processing Option Processing Options Requiring Further Description
DEFAULT VALUES:  
1. Order Type  
2. Override Next Status  
3. Enter a '1' to prevent updating the Next Status Code from the Order Activity Rules.

If left blank the Next Status Code will be updated.

  
DREAM WRITER VERSIONS:

Enter the version for each program:

If left blank, ZJDE0001 will be used.

  
4. Purchase Receivers Print (P43510)  
5. Open Order Inquiry (P430301)  

74.3 Enter Receipts (P4312)

Processing Option Processing Options Requiring Further Description
DEFAULT VALUES:  
1. Order Type  
2. Receipt Document Type If an order line does not display for receipt, check the Next Status on the line (via Purchase Order Entry- P4311) to verify it matches one of the three status codes you set below.
Incoming Acceptable Next Status Codes:  
3. Status Code 1  
4. Status Code 2  
5. Status Code 3  
Outgoing Next Status Codes:  
6. Partial receipt If you perform partial receipts, you want to update the next status on purchase order lines:

1. To indicate that a partial receipt has taken place, and

2. So you can lock down the status in Purchase Order Entry so users cannot make changes to partially received lines.
7. Close balance of line Should normally be 999.
8. Cancel balance of line Should normally be 999.
PROMPTING CONTROL:

Enter a '1' to:

  
9. Select all lines for receipt.  
10. Be prompted to accept the receipt.  
11. Display lot/layer information.  
12. Display Sales Order Backorders. Set this processing option to 1 to have the Backorder Release screen (V42117) display after you perform a receipt to release backorders that might exist for the items you just received.
13. Record serial number information for inventory items.  
14. Protect lot number, lot expiration date, and lot status on orders with automatically generated or assigned lot numbers.  
15. Enter a '1' to protect prices, or a '2' to make prices non-display.

If left blank, the update of prices is allowed.

  
16. Enter a '1' to require manual entry of the quantity.

If left blank, the quantity field will be loaded.

  
17. Enter a '1' to display description.

If left blank, the item/account number will be displayed.

  
18. Enter the format to be displayed.

1 = Receipts by Purchase Order

2 = Receipts by Item

3 = Receipts by G/L Account

(If left blank, format 1 is used.)

  
LANDED COST PROCESSING:  
19. Enter a '1' to display the landed cost screen, or a '2' to perform blind landed cost processing.

If left blank, no landed cost processing is performed.

  
TOLERANCE CHECKING:

Enter a '1' for a warning message, or a

'2' to prohibit entry.

If left blank, no tolerance checking is performed.

  
20. Quantity, Unit Cost, Amount  
21. Receipt Date  
ITEM BRANCH/LOCATION PROCESSING:  
22. Enter a '1' to update the supplier when an item is purchased the first time, or a '2' to update the supplier every time the item is purchased.

If left blank, no supplier update is performed.

 Use this option to update the Supplier address number in the branch record for an inventory item (P41026). The address number is then used by the Purchase Order Generator program (P43011) to create orders for the supplier.
23. Enter a '1' to default the Location and Lot Number from the primary item balance location, if the Location and Lot Number are both blank.  
ITEM BRANCH/LOCATION PROCESSING (Cont.)  
24. Enter '1' to have the Lot Master Category Codes window display when creating a new lot.

Enter '2' to have the window display for new and existing lots.

  
25. Enter '1' to receive an error if quantity on hand for the item location will go negative.

Enter '2' to skip receiving any error or warning.

If left blank, you will receive a warning.

  
DREAM WRITER VERSIONS:

Enter the version for each program:

If left blank, ZJDE0001 will be used.

  
26. Open Order Inquiry (P430301)  
27. G/L Functional Server (XT0911Z1)  
28. SO Backorder Release (P42117)  
29. Receipt Traveler (P43512)  
30. Receipt Routing (P43250)  
DOCUMENT PROCESSING:  
31. Enter a '1' to automatically print a Receipt Traveler Document following each receipt.  
KIT PROCESSING:  
32. Enter a '1' to display the kit parent item, or a '2' to display the kit component items.

If left blank, no kit information is displayed.

Note: Stock items must be received at the component level.

  
SUPPLIER ANALYSIS:  
33. Enter a '1' to capture supplier analysis information.

If left blank, no supplier analysis information is captured.

 Enter 1 to have the system create a record in the Supplier/Item Relationship file (F43090) if it doesn't already exist, and also to update order information to the file.
ASSOCIATED TEXT PROCESSING:  
34. Enter a '1' to purge the associated text when the line is fully received.

If left blank, the text is retained.

  
RECEIPT ACKNOWLEDGMENT:  
35. Enter a '1' to send a PPAT message to the purchase order originator regarding the receipt.  
RECEIPT ROUTING:  
36. Enter a '1' to initiate the receipt routing process.

If left blank, all items will be received directly into stock.

  
37. Enter the default route type to be used to search for a receipt route.

If left blank, the program will search for route type equivalent to blank.

  
SUMMARIZATION:  
38. Enter a '1' to summarize journal entries.

If left blank, journal entries are written in detail.

NOTE: If tracking commitments in the PA/PU ledgers, this option may NOT be used.

  
WAREHOUSE PROCESSING:  
39. Enter the Directed Putaway mode:

' ' : No Directed Putaway Requests

'1' : Request Putaway only

'2' : Request Putaway and process using the subsystem

'3' : Receive directly to reserved locations (No requests).

  
40. If processing putaway requests through the subsystem, enter the DREAM Writer version to be used.

If blank, XJDE0001 is used. (See Form ID P46171).

  
41. Enter the DREAM Writer version of On-Line Reservations to be used.

If blank, ZJDE0001 is used. (See Form ID P46130)

  
42. Enter a '1' to perform warehouse Cross-Docking. This is only valid with processing option 12 to perform sales backorder processing set on.  
CURRENCY PROCESSING:  
43. Enter the date to be used when retrieving the currency exchange rate.

If left blank, the purchase order exchange rate will be used.

1 = G/L Date

2 = Current Date

  
44. Enter a '1' to protect the exchange rate field.  
BULK ITEM PROCESSING:  
45. Enter '1' to record the difference between ambient and standard quantities received as a temperature gain/loss.

Enter '2' to update the unit cost as the extended cost divided by the standard quantity.

Leave blank if quantities are purchased and received in standard.

  
46. Enter a '1' if you want Receipts Routing integration with the Four Point Analysis file.  
47. Enter the DREAM Writer Version for the Bulk Stock Movement program called for Lot Controlled product.

If left blank, ZJDE0005 will be used.

  
DIRECT SHIP ORDER PROCESSING:

(LOAD & DELIVERY MANAGEMENT ONLY)

  
48. Enter a '1' if related sales order lines should be automatically load and deliver confirmed.  
49. Enter the sales order next status code beyond which sales orders will not be automatically load and deliver confirmed.  
50. Enter the version of the transportation transaction server to be used to automatically load and deliver confirm orders.  
DIRECT SHIP ORDER PROCESSING:(SALES ORDER MANAGEMENT)  
51. Enter the next status code that the related sales order line should be updated to upon full receipt of the purchase order line. Use this option to update the Next Status on a direct ship sales order that corresponds to a purchase order to ensure that it is ready for ship confirmation or update.
52. Enter '1' to update the location or lot from the receipt to the related sales order line  
53. Enter '1' to automatically confirm the shipment of the related sales line upon receipt of the PO line.  
54. Enter the version for Batch Order Confirmation (P42051).

If left blank, ZJDE0002 will be used.

  
QUALITY MANAGEMENT:  
55. Enter the version of Tst Results Revisions (P3711) to call.

If left blank, ZJDE0002 will be used.

  
CASCADING RECEIPTS:  
56. Enter '1' to initiate Cascading Receipts  
57. Enter the type of tolerance check to perform in Cascading Receipts

1 = Percentage Tolerance

2 = Units Tolerance

  
58. Enter the tolerance value.

This is used in conjunction with the previous option.

  
G/L POST:  
59. Enter a '1' to automatically submit the G/L Post.

If left blank, post WILL NOT be automatically submitted

  
60. Enter the DREAM Writer version of the G/L Post to be used. If left blank, ZJDE0033 will be used.

This is used in conjunction with the previous option.

  
61. Enter a value for processing when the G/L Date of the receipt is outside the fiscal year of the G/L Date on the original order

' ' - Ignore

'1' - Issue Warning

'2' - Issue Hard error

 Set this option to accommodate encumbrance and commitment accounting such that relief of a commitment cannot occur after the year in which the commitment was entered. Commitment accounting only applies to order lines types with an Inventory Interface of A or B.
62. Enter a value to prevent a cancellation in a different fiscal year. (Leave blank to ignore the fiscal year check).

'1' - Issue Warning

'2' - Issue Hard Error

  

74.4 Open Purchase Orders (P43632)

Processing Option Processing Options Requiring Further Description
REPORT DISPLAY:  
1. Enter a '1' to print the Account Number.

Enter a '2' to print the Item Number.

If left blank, the first PO description line will be printed.

 Set this option to 1 if you're printing non-inventory purchase orders. Set the option to 2 if you're printing stock orders.

74.5 Open PO Status Report (P43525)

Processing Option Processing Options Requiring Further Description
Enter the "AS OF" date for the report:

This will determine the DAYS OVERDUE.

It is the processing thru-date for the report.

If left blank, the system date will default.

Enter '1' to print amounts in foreign currency or a '2' to print in both foreign and domestic.

(Default will print domestic only.)

 The system determines days overdue for open orders by calculating the days between the order requested date and the date you enter in this processing option.

74.6 Inventory Receipts Register (P43512)

Processing Option Processing Options Requiring Further Description
REPORT DISPLAY:  
1. Enter a '1' to print the Account Number and description.

If left blank, the Item Number and its description will be printed.

 Leave this option blank to print stock orders. Set the option to 1 to print non-inventory orders.
2. Enter a '1' to print the receipt document number in place of the received amount to facilitate a Receipt Traveler Document.

If left blank, the amount received will be printed.

 Set this option to 1 if you're calling this version of P43512 directly from the Enter Receipts program (P4312), in which case only the order you're receiving will print.
3. Enter a '1' to print the receipt routing operation codes and their associated text. Set this option to 1 to have each operation for an item's assigned receipt route print beneath the receipt line.
CURRENCY PROCESSING:  
4. Enter a '1' to print amounts in Foreign Currency.

If left blank, amounts are printed in Domestic Currency.

 If you set this option to print foreign currency amounts and no foreign amount exists (as in the case of a domestic order), the amount displays as blank on the report.

If you print foreign currency amounts, you must set sequencing of the version to break on company or a change in currency code.