Index

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  Z 

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A

AAIs

See Automatic accounting instructions

About purchase order entry, 2.2

Account number

entering detail lines by, 4.3

activating, 7.1

Activating receipt routing, 36

Activity rules

discussed, 1.3.1

setting up, 58.1

Address Book Addition form, 3.2

Adjusting costs for existing vouchers, 19.4

Advanced and technical operations

overview, 67.2

allocating expenses for, 4.4

Allocating expenses on a detail line, 4.4, 4.4, 21.2

Application Constants form, 59.5

Approval Level Revisions form, 32.2

Approval processing, 33.3

activating, 3.1.1, 32.1

approving orders, 33.3

bypassing the budget approver, 32.5, 32.6, 32.6

changing approval messages, 33.1.1

overview, 31.2

reviewing approval messages, 32.1.5, 32.2.1, 33.1

reviewing orders awaiting approval, 33.2

reviewing person responsible for approvals, 33.2

setting up, 32

setting up security, 33.3.2

transferring approval authority, 32.4

Approval Review form, 33.3.1

Approval routes

address book setup, 32.1.1

assigning a budget approver to, 32.2

assigning to orders, 3.1.1, 32.3

changing, 32.2.1

creating, 32.2

e-mail message setup, 32.5

held orders file (F4209), 32.6

order activity rule setup for, 32.1.3

processing option setup, 32.1.4

setting up, 32

transferring approval authority, 32.4

user profile setup, 32.1.2

Approval Status Summary form, 33.2

Approval/Rejection Reasons form, 33.3.1

Approving or rejecting orders, 33.3

Assigning an approval route to an order, 32.3

Assigning locations, lots, and serial numbers, 13.5

Assigning receipt routes to items, 36.2

Associated Text form, 3.6

Attaching discount rules to items and suppliers, 40.3

Automatic accounting instructions

for landed costs, 61.2

for receipt routing, 35.2, 61.2

for receipts, 14.1.1, 21.2.1, 61.2

for tax liabilities, 61.2

for variances, 21.1.1, 61.2

for vouchers, 61.2

for zero balance adjustments, 61.2

understanding for Purchase Management, 61.2

working with, 61

Available Templates form, 5.6

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B

Batch control constants

defining, 59.5

Blanket orders

assigning tolerance rules for, 62.1

creating purchase orders from, 28.2

entering, 28.1, 28.1

printing, 28.1.1

releasing, 5.2.1

releasing during purchase order entry, 28.2.1

reviewing open, 10.1.1

working with, 28

Branch/plant

printing purchase order information by, 10.2

Branch/plant constants

defining, 59.2

Branch/Plant Constants form, 49.2, 59.2

Budget approver, 32.2

Budget checking, 7.1

for multiple account distribution, 7.1.1

understanding, 7.1

Budget Comparison form, 7.2

Budget holds

entering, 8.1

releasing, 8.2

releasing for orders awaiting approval, 33.3.2

Budgets

reviewing, 7.2, 8.2.1

working with, 7

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C

Cascading receipts, 13.3

Catalogs

accessing during purchase order entry, 5.5.1

default, 40.1.2

entering, 40.1

locating existing, 40.1.2

selecting items from, 5.5

Change Order Detail form, 30.2

Change Order History report, 30.3

Change Order Inquiry form, 30.2, 30.2

Change orders

activating, 30.1.1

creating, 30.1

printing information about, 30.3

reviewing, 30.2

Change Orders form, 30.1

Changing and deleting logged vouchers, 22.4

Changing the quantity or amount applied to a rebate, 44.5

Choosing a supplier from whom to purchase an item, 5.3

Choosing receipt records to match an invoice, 19.2

Choosing requisition detail lines for purchase orders, 27.3

Choosing summarized receipt records to match to an invoice, 19.3

Columns

setting up for supplier summary performance, 39.5

Commitment Detail Inquiry form, 6.4

Commitment Fiscal Year Integrity report (P40911), 6.7

Commitment Inquiry form, 6.4

Commitment Relief form, 51.2

Commitment Setup

overview, 50.2

Commitments

creating, 6

creating audit trails for, 52

for multiple account distribution, 6.1.1

for orders on budget hold, 8.1.2

ledgers for, 6.1.1

posting to jobs, 54

purging audit trail records for, 53

recalculating for exchange rates, 55

relieving, 51.2

reviewing, 6.4

setting up, 51.1

working with, 6

Configured items, 4.8.1

Constants

defining for batch control, 59.5

defining for branch/plants, 59.2

defining for item availability, 59.3

setting up, 59

system, 59.4

Contract price rules

purchase orders, 4.10.5.5

Contract pricing, 40.2.2

Converting purchase price levels, 71

Cost Analysis form, 41.4

Cost Detail Information form, 41.4

Cost performance

reviewing for suppliers, 41.4

Costs

adjusting for existing vouchers, 19.4

entering

for items, 40.1

in lump sums, 4.3.1

in multi-currencies, 4.2.1

entering in lump sums, 4.3.1

entering in multi-currencies, 4.1.2

landed, 18, 64.1

overview in purchasing, 4.10

retrieving for items, 4.2.1

revisions (F4105), 4.10.3

standard, 14.1

variances for, 21.1

weighted average, 21.1.1

Creating a commitment audit trail, 52

Creating a permanent voucher from a preliminary voucher, 22.2

Creating a purchase order template, 66.2

Creating a supplier template using order history, 66.3

Creating an approval route, 32.2

Creating change orders, 30.1

Creating discount rules for purchasing, 40.2

Creating journal entries for rebates, 45.2

Creating multiple vouchers from receipt records, 20.1

Creating orders from existing detail lines, 5.7

Creating purchase orders from blanket orders, 28.2

Creating purchase orders from price quotes, 29.6

Creating receipt routs, 35

Creating supplier and item relationships, 39.2

Creating tolerance rules, 62.1

Creating vouchers using invoices, 19

Cross-Reference Numbers

setting up, 60

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D

Date Detail Information form, 41.2

Dates

revising requested and promised for multiple orders, 48

Define Inquiry Columns form, 39.5

Define Inquiry Formats form, 39.5

Define Inquiry Paths form, 39.5

Define Subsystems form, 72.2

Defining a summary of supplier performance information, 39.5

Defining batch control constants, 59.5

Defining branch/plant constants, 59.2

Defining item availability, 59.3

Defining operations in a receipt route, 35.1

Defining payment eligibility for item removal, 35.3

Defining purchase limits for rebate amounts, 43.4

Defining sample requirements and item specifications, 36.3

Defining supplier prices and discount rules, 40

Defining supplier procurement instructions, 39.1

Defining system constants, 59.4

Defining the subsystem, 72.2

Defining what you must purchase to obtain a rebate, 43.3

Delegating approval authority, 32.4

Deleted vouchers

recovery, 24

Delivery Analysis form, 41.2

Delivery Detail Information form, 41.2

Delivery performance, 41.2

setting up guidelines for suppliers, 39.3

Detail lines, 4.4

assigning multiple account distribution to, 4.4

attaching messages to, 4.1.2

canceling, 4.1.2

creating purchase orders from existing, 5.7

default values for, 4.1.2

defined, 4

entering by account number, 4.3

entering by item number, 4.2

entering discount terms for, 4.6

entering kits on, 4.8

entering reporting codes for, 4.7

entering substitute or replacement items on, 4.9

entering tax information for, 4.5

printing voucher information for, 23.1

reviewing

closed, 4.1.2

reviewing open, 10.1

selecting a format for, 4.1.1

discounted price

contract pricing, 4.10.5.5

Discounts

attaching to suppliers, 40.3

entering for detail lines, 4.6

entering rules for, 40.2

Disposition Setup form, 35.3.1

Dispositioning items fro receipt routes, 35.3

Dispositioning items from receipt routes, 37.4

Distributing an expense to multiple accounts, 4.4, 21.2

Duplicating a purchase order, 5.1

Duplicating a requisition to create a purchase order, 27.2

Duplicating an item/account number on a purchase order, 4.3.1

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E

EDI transactions

storing purchase order information for, 9.1.1

Electronic data interchange (EDI), 1.1.6

Electronic mail messages

for approval processing, 32.1.5, 32.2.1, 33.1

E-mail messages

approval route setup, 32.5

Encumbrances

creating, 6

for multiple account distribution, 6.1.1

ledgers for, 6.1.1

reviewing, 6.4

See Commitments

working with, 6

Enter Purchase Orders form, 3.1.1, 4.1.1, 4.2, 4.3

Enter Quote Response form, 29.5

entering, 3, 4

Entering a kit on a detail line, 4.8

Entering basic rebate agreement information, 43.2

Entering blanket orders, 28.1

Entering dates for a purchase order, 3.4

entering detail lines, 4.8

Entering detail lines by account number, 4.3

Entering detail lines by item number, 4.2

Entering discount terms for a detail line, 4.6

Entering items for which to request quotes, 29.2

Entering items using item search, 5.4

Entering items using order templates, 5.6

Entering items using supplier catalogs, 5.5

Entering orders for multiple suppliers, 5.2

Entering origination information for a purchase order, 3.3

Entering pricing on purchase orders, 4.10

Entering purchase order detail information, 4

Entering purchase order header information, 3

Entering purchase order holds, 8.1

Entering receipt information, 13.2

Entering receipts

Receipts

entering, 13

Entering receipts in multiple units of measure, 13.4

Entering reference information for a purchase order, 3.6

Entering reporting codes for a detail line, 4.7

Entering requisitions, 27.1

Entering reversals for items in a receipt route, 37.5

Entering reversing receipts, 13.6

Entering substitute or replacement items, 4.9

Entering supplier information for a purchase order, 3.2

Entering supplier price quotes, 29.5

Entering supplier prices, 40.1

Entering suppliers to provide quotes, 29.3

Entering tax information for a detail line, 4.5

Entering tax information for a purchase order, 3.5

Evaluated receipt settlement, 20.1, 20.1

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F

Formal receipt process, 11.2.2

Formats

setting up for supplier summary performance, 39.5

Forms

Address Book Addition, 3.2

Application Constants, 59.5

Approval Delegation, 32.4

Approval Level Revisions, 32.2

Approval Review, 33.3.1

Approval Status Summary, 33.2

Approval/Rejection Reasons, 33.3.1

Associated Text, 3.6

Available Templates, 5.6

Branch/Plant Constants, 49.2, 59.2

Budget Comparison, 7.2

Change Order Detail, 30.2

Change Order Inquiry, 30.2, 30.2

Change Orders, 30.1

Commitment Detail Inquiry, 6.4

Commitment Inquiry, 6.4

Commitment Relief, 51.2

Cost Analysis, 41.4

Cost Detail Information, 41.4

Date Detail Information, 41.2

Define Inquiry Columns, 39.5

Define Inquiry Formats, 39.5

Define Inquiry Paths, 39.5

Define Subsystem, 72.2

Delivery Analysis, 41.2

Delivery Detail Information, 41.2

Disposition Setup, 35.3.1

Enter Purchase Orders, 3.1.1, 4.1.1, 4.2, 4.3

Enter Quote Response, 29.5

Generate POs from Blanket, 28.2

Generate POs from Quotes, 29.6

Generate POs from Requisitions, 27.3.1

Inclusion Rules, 43.3.1

Internal Inspection Table, 36.3.1

Inventory Pricing Rules, 40.2.1

Item Availability Definition, 59.3

Items Selected for Order, 5.7, 49.4

Journal Entries, 14.1.1

Journal Entry Prompt, 22.1

Landed Cost Revisions, 64.1.1

Landed Cost Selection, 18.5

Ledger Inquiry, 37.6

Match Voucher to Open Receipt, 19.2, 21.2

Movement and Disposition, 37.3

Multiple Thresholds, 43.4

Non-Stock Item Master, 65.1

On-Demand PO Receiver, 12.3

Open Orders, 10.1

Open Receipts by Supplier, 17.1.1

Order Activity Rules, 58.1.1

Order Address Information, 3.2

Order by Item, 5.3

Order Defaults, 39.1

Order Detail Information, 10.1

Order Heading Information, 3.1.1

Order Hold Information, 63.1.1

Order Line Types, 57.1

Order Templates, 5.6

Orders Awaiting Approval, 33.2

Procurement Instructions, 39.1

Purchase Order Detail, 4.1.1, 4.2, 4.3

Purchase Order Generator, 49.3.2, 49.4

Purchase Order Workbench, 5.2, 5.2

Purchase Rebate Agreement, 43.1.1

Purchasing Date Revisions, 48.1

Purchasing Information, 4.2, 4.3

Quality Analysis, 41.3

Quality Classification, 39.4

Quality Detail Information, 41.3

Quantity Price Breaks, 40.1.1

Quote Price Breaks, 29.2, 29.5, 29.6

Quote Supplier Entry, 29.3

Rebate Adjustments, 44.5

Rebate History Detail Inquiry, 44.4

Rebate History Summary Inquiry, 44.2

Receipt Routing Definition, 35.1.2

Release Held Orders, 8.2

Release Held Orders (Budget), 8.2

Routing Analysis Revisions, 36.2.1

Routing Disposition, 37.4

Routing/Analysis Revisions, 39.2

Select Multiple Locations, 13.5

Select Multiple UOMs, 13.4

Stand-Alone Landed Costs, 18.5

Start Subsystem, 72.3

Status Code Update, 47.1

Status Inquiry, 37.2

Stop Subsystem, 72.4

Summary, 41.5.1

Summary Voucher Matching, 19.3

Supplier Item Selection, 5.5

Supplier Pricing Rules, 40.3.1

Supplier Selected for Order, 5.7, 49.4

Supplier Template Revisions, 66.2

Supplier/Item Information, 39.2

Supplier/Item Price Revisions, 40.1.1

System Constants, 59.4

Tolerance Rules, 62.1

Voucher Journal Entry Redistribution, 22.2

Voucher Logging Entry, 22.1

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G

Generate POs from Blanket form, 28.2

Generate POs from Quotes form, 29.6

Generate POs from Requisitions form, 27.3.1

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H

Held Order file (F4209), 32.6

Holds

See Order holds

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I

Importing Mass Data, 39.1.1, 39.1.1

Inclusion Rules form, 43.3.1

Informal receipt process, 11.2.1

Internal Inspection Table form, 36.3.1

Inventory price rules, 4.10.5.3

Inventory pricing rules

attaching to items and suppliers, 4.10.5.4

Inventory Pricing Rules form, 40.2.1

Invoices

creating vouchers using, 19

entering, 19.2, 22.1

logging prior to receiving goods, 22

printing logged information for, 22.3

selecting open receipts to match to, 19.2.1

Item availability

reposting open purchase orders, 68

updating during receipt routing, 35.1.2

Item Availability Definition form, 59.3

Item costs, 4.2.1

Item groups

creating for standard price adjustments, 4.10.5.1

Item Master

purchase price level on purchase orders, 4.10.2

Item restrictions

Forms

Item Restrictions, 39.1

Item Restrictions form, 39.1

Items

adding, 39.2.1

assigning receipt routes to, 36.2

choosing suppliers from whom to purchase, 5.3

configured, 4.8.1

creating supplier relationships for, 39.2

defining availability guidelines for, 59.3

entering detail lines for, 4.2

entering discount rule for, 40.2

entering supplier prices for, 40.1

non-stock, 4.2.1

ordering

using order templates, 5.6

using supplier catalogs, 5.5

printing a receipt register for, 15.3

removing from receipt routes, 37.4

reviewing items on order, 10.1

reviewing the receipt route status for, 37.2

searching for, 5.4

setting up guidelines for acceptable, 39.4

setting up information for, 39

setting up non-stock, 65

viewing messages for, 4.2.1

Items Selected for Order form, 5.7, 49.4

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J

Journal entries

for items in a receipt route, 35.2

for items removed from a receipt route, 35.3.1

for multiple account distribution, 14.1.1, 21.2

for rebates, 45.2

for receipts, 14.1, 14.1.1

for variances, 14.1, 21.1

for vouchers, 21

Journal entries for items in a receipt route, 37.6

Journal Entries form, 14.1.1

Journal Entry Prompt form, 22.1

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K

Kit items, 4.8

detail records, 4.8.1

receiving, 13.2.1

viewing kit components, 4.8.1

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L

Landed Cost Selection screen, 18.5

Landed costs

AAIs for, 18.7

attaching to purchase orders, 18.3

automatic accounting instructions for, 61.2, 64.1.2

creating vouchers for, 18.5.1, 19.2.1, 20.1.1

entering, 13.1.1

reviewing for detail lines, 4.2.1

setting up, 18.2, 64.1

Landed Costs Revisions form, 64.1.1

Landed costs working with, 18

Ledger Inquiry form, 37.6

Ledgers

PA and PU, 6.1.1

Line types

discussed, 1.3.1

for commitments, 6.1.1

setting up, 57

Locations

assigning receipt items to, 13.5

Logged Voucher Detail report, 22.3

Logged vouchers

changing, 22.4

deleting, 22.4

Logging invoices prior to receiving goods, 22

Logging invoices to create preliminary vouchers, 22.1

Lots

assigning to receipt items, 13.5

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M

Mailing address

adding for a supplier

permanent, 3.2

temporary, 3.2

Match methods for vouchers, 16.2.2

Match Voucher to Open Receipt form, 19.2, 21.2

Matching receipts to invoices to create vouchers, 19

Menu environments, 1.2.2

Movement and Disposition form, 37.3

Multi-currency

for purchase order print, 9.1.1

for purchase orders, 3.1.1, 4.1.2, 4.2.1

for receipts, 13.2.1

for vouchers, 19.2.1

Multiple account distribution

assigning to detail lines, 4.4

budget checking for, 7.1.1

commitments for, 6.1.1

creating vouchers for detail lines with, 19.1.2

journal entries, 14.1.1

journal entries for, 21.2

performing receipts for detail lines with, 13.2.1

reviewing for open orders, 10.1.1

Multiple Thresholds form, 43.4

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N

Non-Stock Item Master form, 65.1

Non-stock items

entering on detail lines, 4.2.1

setting up, 65

Notes

adding for purchase orders, 3.6

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O

Obsolete items, 4.9

On-Demand PO Receiver form, 12.3

Open orders

reviewing, 10.1

reviewing multiple account distribution for, 10.1.1

Open Orders form, 10.1

Open Receipts by Supplier form, 17.1.1

Order activity rules

approval route setup, 32.1.3

See Activity rules

Order Activity Rules form, 58.1.1

Order Address Information form, 3.2

Order by Item form, 5.3

Order Defaults form, 39.1

Order Detail Information form, 10.1

Order Heading Information form, 3.1.1

Order Hold Information form, 63.1.1

Order holds

entering, 8.1

releasing, 8.2

setting up, 63.1

working with, 8

Order line types

See Line types

Order Line Types form, 57.1

Order prompt, 4.1.2

Order templates

accessing, 5.6.1

creating, 66.2

creating using order history, 66.3

entering items using, 5.6

revising, 66.4

setting up, 66

Order Templates form, 5.6

Order Updates

overview, 46.2

Orders

See Purchase orders

Orders Awaiting Approval form, 33.2

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P

PA ledger, 6.1.1

Paths

setting up for supplier summary performance, 39.5

Performance information

reviewing for suppliers, 41

Post General Ledger program (P09870), 6.1

Posting

vouchers, 21.1

Posting committed costs to jobs, 54

Posting receipts, 14.2

Price adjustments

by item group, 4.10.5.1

by supplier group, 4.10.5.2

inventory price rules, 4.10.5.3

setting up, 4.10.5

Price quotes

creating purchase orders from, 29.6

entering, 29.5

entering items for which to request, 29.2

entering suppliers from which to obtain, 29.3

printing requests for, 29.4

reviewing notes for, 29.6.1

working with, 29

working with delinquent, 29.6.1

Price rule

entering for detail lines, 4.6

Prices

entering supplier, 40.1

entering supplier discounts on, 40.2

Pricing

attaching pricing rules, 4.10.5.4

based on unit of measure in purchase order, 4.10.4.2

contract pricing, 4.10.5.5

entering, 4.10

price based on date, 4.10.4.1

purchase price level on item master, 4.10.2

purchasing cost and price overview, 4.10

setting up standard price adjustments, 4.10.5

standard price adjustments for purchase orders, 4.10

supplier/item price effective dates, 4.10.4.1

supplier/item prices, 4.10.4

Pricing rules

attaching, 4.10.5.4

Print messages, 9.1.1

Printing a history of purchase order changes

Detail lines

printing changes to, 10.4

Printing change order information, 30.3

Printing items on order from a supplier, 10.3

Printing logged invoice information, 22.3

Printing open voucher information by receipt, 23.2

Printing orders open to receive, 15.1

Printing purchase order information by supplier or branch, 10.2

Printing purchase orders, 9

Printing purchase receivers, 12

Printing quote order requests, 29.4

Printing receipt information, 15

Printing receipt information by supplier, 15.3

Printing receivers for individual orders, 12.3

Printing receivers in batch mode, 12.2

Printing summary information for rebate agreements, 44.3

Printing supplier balances, 23.4

Printing the status of orders open to receive, 15.2

Printing voucher amounts for suppliers, 23.3

Printing voucher information, 23

Printing voucher information by detail line, 23.1

Processing options

approval route setup, 32.1.4

selecting a purchase order detail format, 4.1.1

Processing orders

overview, 1.3

Procurement methods, 1.2.1

Procurement Reconciliation reports, 25

Procurement system

purchasing methods, 1.2.1

Programs

P43452, rnv-g/l as of reconciliation report, 25.5

R43450, voucher reconciliation report, 25.3

R43451 rnv to g/l reconciliation, 25.4

Programs and IDs, 6.1

p0026 (commitment relief), 51.2

P00PURGE

general purges, 69.2

P01AB (address book addition), 3.2

P04105 (standard voucher entry), 22.1

P04151 (journal entry prompt), 22.1

P042002 (voucher journal entry redistribution), 22.2

P04305 (accounts/payable voucher journal report), 21.3

P09101 (journal entries), 14.1.1

P3411 (purchase order detail information), 4.3

P4009W (system constants), 59.4

P40105 (define subsystem), 72.2

P40132 (item restrictions), 39.1

P4015 (supplier template revisions), 66.2

P401TM2 (detailed item search), 5.4.2

P40204 (order activity rules), 58.1.1

P40205 (order line types), 57.1

P40215 (order templates), 5.6

P40215W (available templates), 5.6

P40230W (commitment detail inquiry), 6.4

P40420 (start/stop subsystem), 72.3, 72.4

P40ADDR (order address information), 3.2

P40DFT (order defaults), 39.1

P410011 (item availability definition), 59.3

P41001S (application constants), 59.5

P4101N (non-stock item master), 65.1

P41061 (supplier and item price revisions), 40.1.1

P41061W (supplier item selection), 5.5

P4106U (quantity price breaks), 40.1.1

P41200 (full item search), 5.4.3

P41204 (branch/plant constants), 49.2, 59.2

P41291 (landed cost revisions), 64.1.1

P418161

purchase price level conversion, 71

P42030 (commitment inquiry), 6.4

P42053 (select multiple locations), 13.5

P42070 (release held orders), 8.2

P42090 (order hold information), 63.1.1

P4270 (inventory pricing rules), 40.2.1

P4281 (supplier pricing rules), 40.3.1

P43008 (approval level revisions), 32.2

P43011 (purchase order generator), 49.3.2, 49.4

P430112 (purchasing information), 4.2, 4.3

P4301P

purging the purchase order header file, 69.3.2

P43025 (status code update), 47.1

P430301 (review open orders), 10.1

P43030W (order detail information), 10.1

P43032 (suppliers selected for order), 5.7, 49.4

P43033 (items selected for order), 5.7, 49.4

P43042 (supplier and item information), 39.2

P4306 (procurement instructions), 39.1

P43060 (generate purchase orders from other order types, 28.2

P43060 (generate purchase orders from other order types), 27.3.1

P43070 (release held budget orders), 8.2

P43080 (approval review), 33.3.1

P43081 (orders awaiting approval), 33.2

p43090 (routing/analysis revisions), 36.2.1

P43090 (routing/analysis revisions), 39.2

P43091 (receipt routing definition), 35.1.2

p43093 (internal inspection table), 36.3.1

P43100 (purchasing date revisions), 48.1

P43101 (purchase order workbench), 5.2

P43102 (workbench detail), 5.2

P43103 (order by item), 5.3

P4311 (purchase order detail information), 4.1.1, 4.2

P4314 (match voucher to open receipt), 19.2, 21.2

P4314P

purging extended text, 69.3.4

p4315 (summary voucher matching), 19.3

p4318 (approval/rejection reasons), 33.3.1

P4319 (change order inquiry), 30.2

P4320 (change order inquiry), 30.2

P43205 (change order detail), 30.2

P43208 (approval status summary), 33.2

P432121 (budget comparison), 7.2

P43214 (open receipts), 17.1.1

P43214 (stand-alone landed costs), 18.5

P4322 (tolerance rules), 62.1

P43230 (performance summary), 41.5.1

P43231 (quality analysis), 41.3

P43232 (delivery analysis), 41.2

P43233 (cost analysis), 41.4

P43234 (cost detail information), 41.4

P43235 (quality detail information), 41.3

P43236 (date detail information), 41.2

P43237 (delivery detail information), 41.2

P43239 (quality classification), 39.4

P43243 (rebate history summary inquiry), 44.2

P43244 (rebate history detail inquiry), 44.4

P43250 (movement and disposition), 37.3

P43250 (receipt routing status inquiry), 37.2

P43252 (ledger inquiry), 37.6

P43253 (routing disposition), 37.4

P43280 (approval delegation), 32.4

P43291 (landed cost selection), 18.5

P4330 (quote supplier entry), 29.3

p4331 (quote price breaks), 29.2, 29.6

P4331 (quote price breaks), 29.5

p43310 (on demand purchase order receivers), 12.3

P4334 (enter quote response), 29.5

p43360 (generate purchase orders from quotes, 29.6

P4340 (purchase rebate agreement), 43.1.1

P43400 (rebate batch report), 45.2

P43401 (rebate adjustments), 44.5

P4341 (multiple thresholds), 43.4

P4342 (inclusion rules), 43.3.1

P43500

print purchase orders, 9

P43555 (purchases rebates report), 44.3

P43900

supplier analysis regeneration, 70

P43921 (define inquiry columns), 39.5

P43960

purging text lines, 69.3.6

P43990

repost open purchase orders, 68

P43DA (disposition setup), 35.3.1

P43UOM (select multiple units of measure), 13.4

P470412

evaluated receipt settlement, 20.1

P5193 (define inquiry formats), 39.5

P51941 (define inquiry paths), 39.5

R43412

receive/voucher status, 23.1

R43415

purchase order summary, 10.2

R43420

purchases journal, 10.4

R43421

purchase order detail by supplier, 23.4

R43428

logged voucher detail, 22.3

R43450

received not vouchered reconciliation report, 23.2

R4350

quote request report, 29.4

R43510

print purchase receivers, 12.1.1

r43512

inventory receipts register, 15.3

R43525

open purchase order status, 15.2

R43535

change order history, 30.3

R43632

open purchase orders by supplier, 15.1

R43640

purchase order by request date, 10.3

PU ledger, 6.1.1

Purchase Ledger/Commitment Audit Trial file (F43199), 6.7

Purchase Management system

features, terms, and concepts, 1.2

Purchase order

sample, 9.1.1

using requisitions to create, 27.2

Purchase Order Detail by Supplier report, 23.4

Purchase Order Detail file (F4311), 6.7

Purchase Order Detail form, 4.1.1, 4.2, 4.3

Purchase order detail information, 4

discussed, 2.2

Purchase Order Generator, 49.3

configuring, 49.2

generating orders for items, 49.4

reorder point for items, 49.3

using, 49

Purchase Order Generator form, 49.3.2, 49.4

Purchase order header information, 3

accessing, 3.1.1

discussed, 2.2

Purchase order processing cycle, 1.3.1

Purchase Order Summary report, 10.2

Purchase Order Workbench form, 5.2, 5.2

Purchase orders

approving, 33.3

awaiting approval, 33.2

canceling, 4.1.2

duplicating, 5.1

entering dates for, 3.4

entering detail information for, 4

entering for multiple suppliers, 5.2

entering header information for, 3

entering in multi-currencies, 3.1.1

entering notes for, 3.6

entering origination information for, 3.3

entering reference information for, 3.6

entering supplier information for, 3.2

entering tax information for, 3.5

generating from suggestions, 49

printing, 9

printing messages on, 9.1.1

putting on hold, 8.1

receiving

See Receipts

recording changes to, 30

rejecting, 33.3

reviewing approval status for, 33

reviewing open, 10.1, 15.1

sample, 9.1.1

setting up default values for, 39.1

tracking commitments and encumbrances for, 6

using blanket orders to create, 28.2

using price quotes to create, 29.6

using requisitions to create, 27.3

using special order entry features to create, 5

Purchase price level

converting, 71

Item Master, 4.10.2

supplier/item prices, 4.10.4

Purchase Rebate Agreement form, 43.1.1

Purchase receivers

discussed, 11.2.2, 12

printing, 12

form individual orders, 12.3

in batch mode, 12.2

sample, 12.1.1

Purchases Journal report, 10.4

Purchasing

environments, 1.2.2

for inventory, 1.2.1.1

methods, 1.2.1

to the general ledger, 1.2.1.2

Purchasing Date Revisions form, 48.1

Purchasing Information form, 4.2, 4.3

Purging

commitment audit trail records, 53

data, 69

extended text, 69.3.4

purchase order headers, 69.3.2

text lines, 69.3.6

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Q

Quality Analysis form, 41.3

Quality Classification form, 39.4

Quality Detail Information form, 41.3

Quality performance

reviewing for suppliers, 41.3

setting up guidelines for suppliers, 39.4

Quantity Price Breaks form, 40.1.1

Quote orders

closing, 29.6.1

entering, 29.2

releasing partial quantities from, 29.6.1

reviewing open, 10.1.1

See Price quotes

using requisitions to create, 29.2.1

working with, 29

Quote Price Breaks form, 29.2, 29.5, 29.6

Quote Request report, 29.4

Quote Supplier Entry form, 29.3

---

R

Rebate Adjustments form, 44.5

Rebate agreements

changing the quantity or amount applied to, 44.5

creating journal entries for, 45.2

defining inclusion rules for, 43.3

defining thresholds for, 43.4

entering, 43.2

generating messages for, 45.1

printing summary information for, 44.3

reviewing purchasing transactions for, 44.4

reviewing summary information for, 44.2

setting up, 43

updating information for, 45

Rebate History Detail Inquiry form, 44.4

Rebate History Summary Inquiry form, 44.2

Rebate information

working with, 44

Rebate Processing

overview, 42

Recalculating commitments, 55

Receipt information

printing, 15

printing by supplier, 15.3

Receipt processing

overview, 11.2

Receipt routes

assigning alternate, 36.2, 36.3

assigning to items, 36.2

creating, 35

defining operations for, 35.1

defining sample requirements for, 36.3

defining specifications for, 36.3

removing items from, 37.4

replacing returned items, 37.4

reversing item removals, 37.4.1, 37.6.1

reversing item transfers, 37.5

reviewing item specifications for, 37.4.1

reviewing sample requirements for, 37.4.1

setting up disposition categories for, 35.3

setting up item removal categories, 35.3

transferring to operations in, 37.3

understanding journal entries for, 35.2

Receipt routing, 37.1.1

activating, 36

automatic accounting instructions for, 61.2

ledger, 37.6

reversing receipts, 13.6.1

reviewing the current status of items in, 37.2

reviewing the history of items in, 37.6

working with items in, 37

Receipt Routing

discussed, 34.2

overview, 34.2

Receipt Routing Definition form, 35.1.2

Receipts

assigning lots to, 13.5

assigning serial numbers to, 13.5

assigning tolerance rules for, 62.1

automatic accounting instructions for, 14.1.1, 21.2.1, 61.2

canceling, 13.2

cascading, 13.3

closing the balance of, 13.2

creating routes for, 35.1

formal, 11.2.2

informal, 11.2.1

initiating routes for, 36.1.1

journal entries for, 14, 14.1.1

matching to invoices to create vouchers, 19

performing partial, 13.2

posting, 14.2

printing open, 15.1

printing open voucher information for, 23.2

reversing, 13.6

reversing items out of receipt routing, 37.5

reviewing open, 17.1

Received Not Vouchered Reconciliation report, 23.2

Receivers

See Purchase receivers

Receive/Voucher Status report, 23.1

Receiving

in multiple units of measure, 13.4

kit items, 13.2.1

to different locations, 13.5

Recording invoice adjustments, 19.4

Recost

See Recording invoice adjustments

Recover a voucher deleted in A/P, 24

rejecting orders, 33.3

Rejecting orders, 33.3

Release Held Orders (Budget) form, 8.2

Release Held Orders form, 8.2

Releases

reversing, 5.7.1

Releasing

order holds, 8.2

Releasing requisitions, 27.3

Removing items from a receipt route, 37.4

Replacement items, 4.9

Replacing returned items, 37.4

Reporting codes

entering for detail lines, 4.7

Reports

A/P Voucher Journal, 21.3

Change Order History, 30.3

Commitment Integrity Report, 6.7

Evaluated Receipt Settlement, 20.1

Inventory Receipts Register, 15.3

Logged Voucher Detail, 22.3

Open Purchase Order Status, 15.2

Open Purchase Orders, 15.1

Print Purchase Order by Request Date, 10.3

printing the status of, 15.2

Purchase Order, 9.1.1

Purchase Order Detail by Supplier, 23.4

Purchase Order Summary, 10.2, 10.2

Purchase Rebates Report, 44.3

Purchase Receivers, 12.1.1

Purchases Journal, 10.4

Quote Request, 29.4

Rebate Batch Report, 45.2

Received Not Vouchered Reconciliation, 23.2

Receive/Voucher Status, 23.1

RNV - G/L As Of Reconciliation, 25.5

RNV to G/L Reconciliation, 25.4

Voucher Reconciliation, 25.3

Reposting open purchase orders, 68

Request date

printing purchase orders by, 10.3

Requisitions

approving, 33.3

assigning tolerance rules for, 62.1

creating purchase orders from, 27.3

creating quote orders from, 29.2.1

duplicating, 27.2

entering, 27.1

printing, 27.1.1

rejecting, 33.3

releasing, 27.3

reviewing open, 10.1.1

reviewing orders awaiting approval, 33.2

working with, 27

Reversing

receipts, 13.6

releases, 5.7.1

vouchers, 19.1.2

Reviewing a summary of supplier performance information, 41.5

Reviewing and posting journal entries for voucher transactions, 21.1

Reviewing approval messages, 33.1

Reviewing change order information, 30.2

Reviewing commitment information, 6.4

reviewing for suppliers, 41.2

Reviewing journal entries for receipts, 14.1

Reviewing open orders, 10.1

Reviewing open receipts, 17.1

reviewing order in, 37.1.1

Reviewing orders awaiting approval, 33.2

Reviewing purchasing transactions for a rebate, 44.4

Reviewing summary information for rebate agreements, 44.2

Reviewing supplier cost performance, 41.4

Reviewing supplier delivery performance, 41.2

Reviewing supplier performance information, 41

Reviewing supplier quality performance, 41.3

Reviewing the budget, 7.2

Reviewing the current operation for items, 37.2

Reviewing the history of items in a receipt route, 37.6

Revising a template, 66.4

Revising purchase dates, 48

RNV - G/L As Of Reconciliation report, 25.5

RNV to G/L Reconciliation report, 25.4

Routing/Analysis Revisions form, 36.2.1

Running general purges, 69.2

Running special purges, 69.3

Running the Extended Text purge, 69.3.4

Running the Purchase Order Header purge, 69.3.2

Running the Purchase Order Text Lines purge, 69.3.6

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S

Select Multiple Locations form, 13.5

Select Multiple UOMs form, 13.4

Serial numbers

assigning to receipt items, 13.5

Setting up approval processing, 32

Setting up automatic accounting instructions, 61

Setting up commitment relief, 51.2

Setting up commitments, 51.1

Setting up constants, 59

setting up delivery performance guidelines for, 39.3

Setting up guidelines for acceptable items, 39.4

Setting up guidelines for delivery performance, 39.3

Setting up landed costs, 18.2, 64.1

Setting up non-stock items, 65

Setting up order activity rules, 58.1

Setting up order lines types, 57

Setting up order templates, 66

Setting up purchase order hold information, 63.1

Setting up rebate agreements, 43

Setting up supplier and item information, 39

Special Order Processing

overview, 26

Stand-Alone Landed Costs form, 18.5

Standard cost

variance, 14.1

Standard pricing adjustments

setting up, 4.10.5

Start Subsystem form, 72.3

Starting jobs in the subsystem, 72.3

Status Code Update form, 47.1

Status codes

setting up, 58.1

updating, 47.1

Status Inquiry form, 37.2

Stop Subsystem form, 72.4

Stopping jobs in the subsystem, 72.4

Substitute items, 4.9

Subsystem

defining, 72.2

starting jobs in the, 72.3

stopping jobs in the, 72.4

working with the, 72

Suggested purchase orders, 49

configuring purchase order generator, 49.2

reorder point for items, 49.3

suggested quantities, 49.3

suggested quantities, 49.3

Summary form, 41.5.1

Summary Voucher Matching form, 19.3

Supplier, 39.3

Supplier catalogs

See Catalogs

Supplier Cross-Reference

setting up, 60

Supplier groups

creating for standard price adjustments, 4.10.5.2

Supplier information

managing, 38.2

Supplier Item Selection form, 5.5

Supplier Management

overview, 38.2

Supplier Pricing Rules form, 40.3.1

Supplier Selected for Order form, 5.7, 49.4

Supplier Template Revisions form, 66.2

Supplier/Catalog price

setting up, 4.10.4

Supplier/Item Information form, 39.2

Supplier/item price

effective dates, 4.10.4.1

Supplier/Item Price Revisions form, 40.1.1

Suppliers

attaching discount rules to, 40.3

capturing performance information for, 41.1.1

creating item relationships for, 39.2

defining certification status for, 5.2.1

entering a permanent mailing address for, 3.2

entering a temporary mailing address for, 3.2

entering for quote orders, 29.3

entering price discounts for, 40.2

entering price quotes for, 29.5

entering prices for, 40.1

entering purchase order information for, 3.2

identifying, 3.2.1

printing balances by, 23.4

printing items on order for, 10.3

printing purchase order information for, 10.2

printing quote order requests for, 29.4

printing receipt information for, 15.3

printing voucher amounts for, 23.3

reviewing cost performance for, 41.4

reviewing delivery performance for, 41.2

reviewing performance information for, 41

reviewing quality performance for, 41.3

reviewing summary performance for, 41.5

setting up contract pricing for, 40.2.2

setting up information for, 39

setting up item restrictions for, 39.1

setting up procurement instructions for, 39.1

setting up quality performance guidelines for, 39.4

setting up summary performance information for, 39.5

System constants

defining, 59.4

System Constants form, 59.4

System integration

overview, 1.1

System setup

overview, 56.2

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T

Tax information

entering for detail lines, 4.5

entering for purchase orders, 3.5

for vouchers, 19.2.1

Taxes

automatic accounting instructions for, 61.2

Templates

See Order templates

Tolerance rules

creating, 62.1

Tolerance Rules form, 62.1

Transfer orders

creating, 4.1.2

initiating receipt routing for, 36.1.1

Transferring approval authority, 32.4

Transferring items to operations, 37.3

---

U

UDCs

See User defined code lists

Understanding AAIs for the Purchase Management system, 61.2

Understanding budget checking, 7.1

Understanding journal entry creation for items in a receipt route, 35.2

Unit of measure

purchase order pricing by, 4.10.4.2

Units of measure, 13.4.1

Updating rebate information, 45

Updating status codes, 47.1

Updating supplier and item analysis records, 70

User defined code lists

blanket types (40/BT), 28.2.1

catalog names (40/CN), 40.1.1

code type functions, 22.2.1

commitment order types (40/CT), 51.1

hold codes (42/HC), 63.1.1

landed cost levels (41/CA), 64.1.1

landed cost rules (41/P5), 64.1.1

order templates (40/OT), 66.1.1

price groups (40/PC), 40.3.1

price rules (40/PI), 40.2.1

rebate order types (43/RB), 43.1.1

receipt route operations (43/OC), 35.1.1

receipt routes (43/RC), 35.1.1

User defined codes lists

code type functions, 49.2

User profile

approval route setup, 32.1.2

---

V

Variances

for actual costs, 21.1

for standard costs, 14.1

for weighted average costs, 21.1.1

Verifying that voucher amounts balance, 21.3

Voucher

canceling detail lines open to, 19.2.1

closing detail lines open to, 19.2.1

match methods, 16.2.2

Voucher Journal Entry Redistribution form, 22.2

Voucher Logging Entry form, 22.1

Voucher processing

overview, 16.2

Voucher Reconciliations report, 25.3

Vouchers

adding new purchase order detail lines for, 19.2.1

adjusting costs for existing, 19.4

allocating detail line expenses to create, 19.1.2

assigning tolerance rules for, 62.1

automatic accounting instructions for, 61.2

changing, 22.4

creating for landed costs, 19.2.1

creating from preliminary vouchers, 22.2

creating preliminary, 22.1

creating using invoices, 19

creating using receipt records, 20.1

default values, 19.2.1

deleting, 22.4

journal entries for, 21

matching individual receipt records to invoices to create, 19.2

matching summarized receipt records to invoices to create, 19.3

preventing A/P errors, 24.4

printing information about, 23

recover deleted voucher, 24

recover posted voucher, 24.2

recover unposted voucher, 24.1

reversing, 19.1.2, 20.1.1

---

W

Working with blanket orders, 28

Working with budgets, 7

Working with change orders

Change orders

working with, 30

Working with commitments and encumbrances, 6

Working with items in a receipt route, 37

Working with journal entries for receipt transactions, 14

Working with journal entries for voucher transactions, 21

Working with landed costs, 18

Working with order awaiting approval, 33

Working with orders on hold, 8

Working with purchase order information, 10

Working with quote orders, 29

Working with rebate status information, 44

Working with requisitions, 27

Working with special order entry features, 5

Working with the subsystem, 72

---

Z

Z file processing programs, 39.1.1, 39.1.1