This chapter contains these topics:
To set up commitment tracking
To work with commitment audit trail records
A commitment is the recognition of a future obligation. Each time you enter a purchase order detail line, you can have the system track the amount that you are obligated to pay and apply it to a job, program, or so on.
You can monitor individual commitments for a job or program to verify the types of purchases being made. You can review the total commitment amount for a job or program to verify that it does not exceed the budget.
When you receive goods or create vouchers for purchases, you can have the system relieve commitments. To do this, the system subtracts the individual commitment amount from the total commitment amount for the job or program.
If you choose to track commitments, the system:
Creates an audit trail in the Purchasing Ledger table (F43199)
Recalculates amounts in the account balance ledgers (F0902)
Changes the exchange rate of selected purchase orders and restate the domestic commitment amounts
Complete the following tasks:
Set up commitment tracking for purchases
Create a purchasing commitment audit trail
Purge commitment audit trail records
Post committed purchasing costs to jobs
Recalculate purchasing commitments