I AAI Setup Reference Guide

This appendix contains these topics:

• Section I.1, "T-1 Payroll Disbursement Journal Entries"

• Section I.2, "T-2 Payroll Distribution Journal Entries"

• Section I.3, "T-3 Actual Burden Journal Entries"

• Section I.4, "T-4 Labor Billing Distribution Journal Entries"

• Section I.5, "T-5 Equipment Distribution Journal Entries"

• Section I.6, "T-6 Payroll Accruals/ Deferrals"

• Section I.7, "T-7 Payroll Voucher Journal Entries"

The tables in this section show the relationships for journal entry types and Automatic Accounting Instruction (AAI) used tables for payroll processing.

I.1 T-1 Payroll Disbursement Journal Entries

Detail of Credits involving Cash and Liabilities resulting from payroll Expenses:

Journal Type	AAI Table	Description	Entry
AL	5	Actual Liabilities (Deductions, Benefits)	Credit
AT	5	Actual Taxes	Credit
AW	7	Accrued Wages	Debit
CF	7	Burden Offset (Clearing)- Fringe	Debit
CT	7	Burden Offset (Clearing )- Taxes	Debit
DP	4	Disbursed Amount (Computer Checks)	Credit

I.2 T-2 Payroll Distribution Journal Entries

Detail of Wages Expenses:

Journal Type	AAI Table	Description	Entry
AW	7	Accrued wages	Credit
FB	3	Flat Burden Expense	Debit
FC	7	Flat Burden Offset (Clearing)	Credit
LD	2	Labor Distribution Straight Time	Debit
PR	3	Labor Distribution Premium Time	Debit

I.3 T-3 Actual Burden Journal Entries

Detail of Burden Expenses (such as Benefits and Employer paid Taxes):

Journal Type	AAI Table	Description	Entry
CF	7	Burden Offset (Clearing)- Fringe	Credit
CT	7	Burden Offset (Clearing)- Taxes	Credit
BF	3	Fringe Burden (Benefits & Accruals)	Debit
BT	3	Tax and Insurance Burden	Debit

I.4 T-4 Labor Billing Distribution Journal Entries

Labor Billings and Associated Revenue Offsets:

Journal Type	AAI Table	Description	Entry
RD	2	Labor Billing (Recharge) Distribution	Debit
RO	6	Labor Billing (Revenue) Offset	Credit

I.5 T-5 Equipment Distribution Journal Entries

Expenses Associated with the use of Equipment & the Offsets for Equipment Revenue:

Journal Type	AAI Table	Description	Entry
ED	2	Equipment Billing Distribution	Debit
EO	See Note	Equipment Billing (Revenue) Offset	Credit

Note:

EO can be setup as the Revenue Credit on the Depreciation & Accounting Values in the Equipment Master OR in the General Ledger AAI's

I.6 T-6 Payroll Accruals/ Deferrals

Transition Period Expense Adjustment:

Journal Type	AAI Table	Description	Entry
AW	7	Accrued Wages	Credit
CF	7	Burden Clearing- Fringe	Debit
CT	7	Burden Clearing- Taxes	Debit
FC	7	Flat Burden Clearing	Credit
IC	7	Inter-Company Settlements	Both

I.7 T-7 Payroll Voucher Journal Entries

Entries for Tax and DBA Vouchers:

Journal Type	AAI Table	Description	Entry
AL	5	Actual Liabilities (Deductions, Benefits, etc.)	Debit
AT	5	Actual Taxes	Debit