This chapter contains these topics:
To update transaction balances
To revise incorrect timecard history
To review accuracy of timecard history
To review billing and equipment costs
Working with summary timecard history allows you to update transaction history detail and transaction history summary information. You summarize timecard history to provide inquiry and report capability on employee payroll balance information in addition to the line-by-line transaction information.
When you complete posting the payroll timecard transactions to the general ledger, the system updates the transaction history detail information. You can use the historical information to review the details for any employee's posted payroll transactions on a line-by-line basis.
Some reports, such as a quarterly employee earnings report, are composed of summarized historical payroll balances, rather than line-by-line details. The system maintains this summarized data in the Payroll Month PDBA Summary History table (F06146).
Although the total of all detail transactions should equal the summarized totals for each employee, you might need to revise incorrect history information. For example, if an automatic system backup interrupts the system update of the Payroll Month PDBA Summary History table, the system would summarize only part of the detail transaction. The result would be incorrect history information that you must revise to correct.
Reviewing timecard history allows you to view monthly and cumulative balances for pay amounts and hours for an employee. You can use the displayed information for comparisons of quarterly or monthly report totals for an employee.
After you post timecard information for an employee, you can not view the posted information using time entry programs. However, you can display these transactions in both summary and detailed formats by reviewing the timecard history for an employee.
Reviewing timecard history consists of the following tasks:
Reviewing transaction history
Reviewing timecard history reports