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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Information
Conventions
1
Overview to Time Accounting
1.1
System Features
1.2
Terms and Concepts
1.2.1
Information About the Employee
1.2.2
Pay Information
1.2.3
Automatic Accounting Instructions (AAIs)
1.3
Time Accounting System Flow
1.4
Tables Used by Time Accounting
1.5
System Integration
Part I Employee Information
2
Overview to Employee Information
2.1
Objectives
2.2
About Employee Information
2.2.1
Employee Master
2.2.2
Employee Profile
3
Enter Employee Information
3.1
Entering Employee Master Information
3.1.1
What You Should Know About
3.1.2
Processing Options
3.2
Entering Employee Address Information
3.2.1
What You Should Know About
3.3
Entering History and Turnover Information
3.4
Entering Tax Information
4
Enter Additional Employee Information
4.1
Entering Basic Employee Data
4.1.1
What You Should Know About
4.2
Entering Labor Distribution Instructions
4.2.1
To enter labor distribution instructions
4.2.2
What You Should Know About
4.2.3
Processing Options
4.3
Defining Occupational Pay Rate Tables
4.3.1
What You Should Know About
4.4
Entering Dates, Eligibility, and EEO Information
4.4.1
What You Should Know About
4.4.2
Processing Options
4.5
Entering International Employee Information
4.5.1
Before You Begin
4.5.2
What You Should Know About
4.6
Entering User Defined Information for Employees
4.6.1
Entering Category and Geographic Data Codes
4.6.2
Entering User Defined Dates
4.6.3
What You Should Know About
5
Enter Employee Multiple Job Information
5.1
Entering Employee Multiple Job Information
5.1.1
What You Should Know About
5.1.2
Processing Options
6
Work with Employee Profile Data
6.1
Entering Profile Data
6.1.1
What You Should Know About
6.1.2
Entering Profile Data in Narrative Format
6.1.3
What You Should Know About
6.1.4
Entering Profile Data in Code Format
6.1.5
What You Should Know About
6.1.6
Processing Options
6.2
Copying Profile Data
6.2.1
Copying Narrative Text
6.2.2
What You Should Know About
6.2.3
Copying All Profile Data for an Employee
6.3
Reviewing Profile Data
6.3.1
Reviewing Profile Data for a Specific Employee
6.3.2
Processing Options
6.3.3
Reviewing Profile Data by Data Type
6.3.4
Processing Options
6.3.5
Working with Multi-Skill Search
6.3.6
Processing Options
6.4
Reviewing Profile Reports
6.4.1
Reviewing the Employee Profile Data Report
6.4.2
Processing Options
6.4.3
Reviewing the Employees by Data Type Report
6.4.4
Processing Options
6.4.5
Reviewing the Employee Profile Workfile
7
Review Employee Information
7.1
Reviewing the Employee Roster
7.1.1
Processing Options
7.2
Reviewing the Employee Roster with Rate Report
7.2.1
Processing Options
7.3
Printing Employee Master Labels
8
Revise Employee Information
8.1
Revising the Status of an Employee
8.1.1
Terminating an Employee
8.1.2
Rehiring an Employee
8.1.3
Processing Options
8.2
Processing Future Changes for Any Data Item
8.2.1
Before You Begin
8.2.2
Entering Future Changes
8.2.3
What You Should Know About
8.2.4
Updating Employee Master Records
8.3
Processing Mass Changes
8.3.1
Before You Begin
8.3.2
What You Should Know About
Part II Employee History and Turnover
9
Overview to Employee History and Turnover
9.1
Objectives
9.2
About Employee History and Turnover
9.2.1
What Is Employee Master History?
9.2.2
What Is Employee Multiple Job History?
9.2.3
Why Is the Change Reason Code Important?
9.2.4
Where Does the System Store History and Turnover Records?
10
Work with Employee History Records
10.1
Reviewing Employee History
10.1.1
What You Should Know About
10.1.2
Processing Options
10.2
Correcting Employee History
11
Review Employee History Reports
11.1
Reviewing the Employee History Log
11.1.1
Processing Options
11.2
Reviewing the Salary History Analysis Report
11.2.1
Processing Options
11.3
Creating the Last History Change Workfile
11.3.1
Processing Options
11.4
Reviewing the Last Change in History Report
11.4.1
Before You Begin
12
Work with Records for Multiple Job History
12.1
Reviewing Multiple Job History for an Employee
12.2
Deleting Multiple Job History Records
12.2.1
Before You Begin
13
Correct Turnover Records
13.1
Correcting Turnover Records
Part III Time Entry
14
Overview to Time Entry
14.1
Objectives
14.2
About Time Entry
15
Enter Labor by Employee
15.1
Entering Labor Information by Employee
15.1.1
What You Should Know About
15.2
Calculating an Employee's Hourly Rate
15.3
Entering Work Order Information
15.4
Copying Labor Distribution Instructions
15.4.1
Before You Begin
15.4.2
What You Should Know About
15.4.3
Processing Options
16
Enter Labor by Job or Business Unit
16.1
Entering Labor by Job or Business Unit
16.1.1
What You Should Know About
16.1.2
Processing Options
17
Enter Labor by Employee with Equipment
17.1
Entering Labor by Employee with Equipment
17.1.1
Before You Begin
17.1.2
What You Should Know About
17.1.3
Processing Options
18
Enter Daily Labor
18.1
Entering Daily Labor
18.1.1
What You Should Know About
18.1.2
Processing Options
19
Enter Labor for Shop Floor Control
19.1
Entering Labor for Shop Floor Control
19.1.1
Processing Options
20
Enter Recharge Information
20.1
Entering Recharge Timecards by Employee
20.1.1
What You Should Know About
20.1.2
Processing Options
20.2
Entering Recharge Timecards by Job or Business Unit
20.2.1
What You Should Know About
20.2.2
Processing Options
21
Work with Timecard Information
21.1
Reviewing Timecard Information by Batch
21.1.1
Reviewing Timecards by Date
21.1.2
What You Should Know About
21.1.3
Processing Options
21.1.4
Reviewing Batch Totals by Batch
21.1.5
What You Should Know About
21.1.6
Processing Options
21.1.7
Reviewing Timecards by Pay Type
21.1.8
What You Should Know About
21.1.9
Reviewing Detail Batch Information
21.1.10
What You Should Know About
21.2
Working with Time Entry Reports
21.2.1
Reviewing the Timecard Register
21.2.2
What You Should Know About
21.2.3
Processing Options
21.2.4
Reviewing the Hourly Rates Exception Report
21.2.5
Processing Options
21.3
Printing the Employee Time Sheets Report
21.3.1
Processing Options
21.4
Revising Timecards
22
Generate Overtime Timecards Automatically
22.1
Generating Overtime Timecards Automatically
22.1.1
Before You Begin
22.1.2
Processing Options
22.1.3
What You Should Know About
23
Work with Uploaded Timecard Information
23.1
Revising Uploaded Timecard Information
23.1.1
What You Should Know About
23.1.2
Processing Options
23.1.3
What You Should Know About
23.2
Reviewing the Batch File Register
23.3
Creating a Version of the Batch Server
23.3.1
Processing Options
23.4
Creating Timecards from Uploaded Information
23.4.1
Processing Options
23.4.2
What You Should Know About
23.4.3
Data Sequence for Batch File Processing
23.5
Purging Processed Batches
23.5.1
Processing Options
24
Process Timecard Journals
24.1
Objectives
24.2
About Timecard Post
24.3
Generating Timecard Journals
24.3.1
Processing Options
24.4
Rerunning the Timecard Journal Batch Proof Report
24.5
Reviewing Timecard Journal Entry Batch Information
24.5.1
What You Should Know About
24.6
Posting Timecard Journal Entries to the General Ledger
24.6.1
What You Should Know About
24.6.2
Processing Options
24.7
Reviewing Timecard Journal Entries on the Posting Edit Report
24.8
Reviewing Timecard Journal Entries on the G/L Posting Journal
24.9
Deleting an Unposted Batch of Timecard Journals
Part IV Timecard Summary and History Review
25
Overview to Summary Timecard and History Review
25.1
Objectives
25.2
About Summary Timecard History
25.3
About Timecard History Review
26
Work with Summary Timecard History
26.1
Creating Summary Timecard History
26.1.1
Before You Begin
26.1.2
Processing Options
26.2
Revising Summary Timecard History
26.2.1
What You Should Know About
27
Review Transaction History
27.1
Reviewing Quarterly Balances by Payroll Month
27.1.1
What You Should Know About
27.2
Reviewing Monthly Balances by Payroll Month
27.2.1
What You Should Know About
27.3
Reviewing the Monthly Transaction Ledger
27.3.1
Processing Options
27.4
Reviewing Timecard Detail History
27.4.1
What You Should Know About
27.4.2
Processing Options
28
Review Timecard History Reports
28.1
Reviewing the Analysis of Hours Report
28.1.1
Processing Options
28.2
Reviewing the Timecard History by Company Report
28.2.1
Processing Options
28.3
Reviewing the Timecard History by Employee Report
28.3.1
Processing Options
28.4
Creating the Job Billing Register Work File
28.4.1
Before You Begin
28.4.2
Processing Options
28.5
Reviewing the Job Billing Register Detail Report
28.5.1
Processing Options
28.5.2
Data Sequence for the Job Billing Register Detail Report
28.6
Reviewing the Job Billing Summary Register
28.6.1
Processing Options
28.6.2
Data Sequence for the Job Billing Summary Register
28.7
Reviewing the Job Billing Health and Welfare Detail Register
28.7.1
Processing Options
28.7.2
Data Sequence for the Job Billing Health and Welfare Detail Register
28.8
Reviewing the Job Billing Health and Welfare Summary Register
28.8.1
Processing Options
28.8.2
Data Sequence for the Job Billing Health and Welfare Summary Register
28.9
Reviewing the Union Distribution Report
28.9.1
Processing Options
28.10
Reviewing the Timecard Detail Report
28.10.1
Processing Options
Part V Contract Calendars and Payroll Calculations
29
Overview to Contract Calendars and Payroll Calculations
29.1
Objectives
29.2
About Contract Calendars and Payroll Calculations
30
Work with Contract Calendars
30.1
Overview
30.2
Setting Up Contract Calendars Information
30.2.1
Setting up Human Resources History Constants
30.2.2
Setting up C/C and Calc Tool Constants
30.2.3
Setting up UDCs
30.2.4
Setting up Data Dictionary Items
30.2.5
Setting up Pay Types
30.3
Setting Up Master Pay Cycles
30.3.1
What You Should Know About
30.4
Setting up Employees and Jobs
30.5
Working with Contract Calendars
30.5.1
Attaching a Contract Calendar to an Employee or Job
30.5.2
Processing Options
30.5.3
Calculating Periods to Pay
30.5.4
Detaching a Contract Calendar from an Employee or Job
30.5.5
Deleting a Contract Calendar from an Employee or Job
30.5.6
Omitting Salary Calculations
30.6
Attaching a Calendar to Groups of Employees Initially
30.6.1
Processing Options
30.7
Recalculating Information for Groups of Employees
30.7.1
Processing Options
30.8
Preparing a Pre-Payroll Run
30.9
Frequently Asked Questions
31
Forecast Payroll Calculations
31.1
Setting Up the Payroll Calculation Tool Information
31.1.1
Before You Begin
31.1.2
Set Up UDCs
31.1.3
Set Up Master Pay Cycles
31.1.3.1
What You Should Know About
31.2
Running the Payroll Calculation Tool
31.2.1
Reports
31.2.2
Processing Options
31.3
Attaching a Calendar to Groups of Employees Initially
31.4
Recalculating Information for Groups of Employees
Part VI Advanced and Technical Operations
32
Overview to Advanced and Technical Operations
32.1
Objectives
32.2
About Advanced and Technical Operations
33
Purge Employee Information
33.1
Purging Profile Data
33.1.1
What You Should Know About
33.1.2
Processing Options
33.2
Purging History Records
33.2.1
Before You Begin
33.2.2
Purging Employee History
33.2.3
Processing Options
33.2.4
Purging Employee Multiple Job History
33.2.5
Processing Options
33.3
Purging Turnover Records
33.3.1
Before You Begin
34
Work with the HR Subsystem and Monitor
34.1
Starting the Subsystem and Monitor
34.1.1
What You Should Know About
34.2
Stopping the Subsystem and Monitor
34.3
Stopping the Monitor
34.4
Starting the Monitor
34.5
Reviewing the Status of the Monitor
34.5.1
What You Should Know About
Part VII System Setup
35
Overview to System Setup
35.1
Objectives
35.2
About System Setup
36
Set Up User Defined Codes for Time Accounting
36.1
Setting Up User Defined Codes for Time Accounting
36.2
Setting Up Timecard Programs Requiring Approval for Time Accounting
37
Set Up General Information
37.1
Setting Up Company Constants
37.1.1
Before You Begin
37.1.2
What You Should Know About
37.1.3
Setting Up the Default Company
37.1.4
Setting Up an Individual Company
37.2
Setting Up Business Unit Constants
37.2.1
Before You Begin
37.3
Choosing Fields for Future Data Revisions
38
Set Up Earnings Information
38.1
Setting Up Pay Types
38.1.1
What You Should Know About
38.2
Setting Up Pay Grades
38.2.1
What You Should Know About
38.2.2
Processing Options
38.3
Setting Up Pay Grade Steps
38.3.1
What You Should Know About
38.3.2
Processing Options
38.4
Setting Up Shift Rate Differentials
38.5
Setting Up Pay Rate Tables
38.5.1
What You Should Know About
39
Understand AAIs
39.1
About AAIs for Time Accounting
39.1.1
When Are Journal Entries Created?
39.1.2
What Is the General Ledger Account Structure?
39.1.3
What Dates Are Associated with Payroll Journal Entries?
39.1.4
Which Codes Are Used to Identify Journal Entries?
39.1.5
What Search Criteria Does the System Use?
40
Set Up AAIs for Time Accounting
40.1
Entering Default Journal Types
40.2
Setting Up AAIs for Labor, Billings, and Equipment Distribution
40.2.1
Example: Search Criteria for Labor Distribution
40.2.2
What You Should Know About
40.3
Setting Up AAIs for Burden and Premium Labor Distribution
40.3.1
What You Should Know About
40.4
Setting Up AAIs for Labor Billings
40.4.1
Example: Search Criteria
40.4.2
What You Should Know About
40.5
Setting Up AAIs for Accruals and Clearing
40.5.1
What You Should Know About
40.6
Setting Up Journal Summarization Rules
40.6.1
Example: Summarization Rules on the Timecard Journal Batch Proof
40.6.2
What You Should Know About
41
Set Up Tax Information
41.1
Setting Up Tax Area Information
41.2
Setting Up Corporate Tax IDs
42
Set Up Employee Profile Information
42.1
Defining Types of Profile Data
42.1.1
Example: Setting Up a Code Format Data Type
42.2
Setting Up Security for Profile Data
42.3
Generating the Title Search Table
42.4
Transferring Profile Data
42.4.1
Before You Begin
42.4.2
To transfer profile data
42.4.3
Processing Options
43
Set Up Employee History and Turnover Tracking
43.1
Setting Up History and Turnover Constants
43.1.1
What You Should Know About
43.2
Choosing Data for History Tracking Purposes
43.2.1
What You Should Know About
43.3
Setting Up Turnover Columns
43.3.1
Before You Begin
43.4
Activating History and Turnover Tracking
43.4.1
Before You Begin
43.4.2
Processing Options
Part VIII Processing Options
44
Employee Information Processing Options
44.1
Employee Initial Entry (P060101)
44.2
Labor Distribution (P060151)
44.3
Extended Employee - Dates, Eligibility (P060190)
44.4
Employee Job Entry (P060118)
44.5
Employee Information (P08092)
44.6
Profile by Employee (P080200)
44.7
Inquiry by Applicant (P080210)
44.8
Employee Profile Multiskills Search (P080250)
44.9
Employee Profile - Alphabetical Sequence (P080410)
44.10
Employee Info by Data Type - Alpha Seq (P080400)
44.11
Employee Roster (P064011)
44.12
Employee Roster with Rate (P064021)
44.13
Extended Employee - Termination/Rehire (P060161)
45
Employee History and Turnover Processing Options
45.1
Employee History Inquiry (P08042)
45.2
Employee History Log (P080423)
45.3
Salary History Analysis (P080424)
45.4
Most Recent Change Work File Build (P0804500)
46
Time Entry Processing Options
46.1
Time Entry by Individual (P051121)
46.2
Time Entry by Job (Business Unit) (P051161)
46.3
Time Entry by Individual (P061171)
46.4
Daily Labor (P061191)
46.5
Manufacturing/Payroll Time Entry (P061181)
46.6
Recharge Time by Employee (P051121)
46.7
Recharge by Job or Business Unit (P051161)
46.8
Batch Summary by Date (P061201)
46.9
Batch Summary by Batch (P061211)
46.10
Time & Pay Entry Register with Employee Total (P063001)
46.11
Payroll Exception Report (P063191)
46.12
Employee Time Sheets - Active Employees (P06338)
46.13
Auto Overtime Calculation (P061501)
46.14
Payroll Batch File Revisions (P0601Z1)
46.15
Payroll Batch Server (XT06116Z1)
46.16
Payroll Batch File Processing (P06110Z)
46.17
Batch File Purge (P00PURGE)
47
Timecard Post Processing Options
47.1
Generate Timecard Journals Batch Proof (P06229)
47.2
General Ledger Post (P09870)
48
Summary Timecard History Processing Options
48.1
Repost DBAs to Payroll Month F06146 (P06146)
49
Timecard History Review Processing Options
49.1
Transaction Ledger Inquiry (P060912)
49.2
Time & Pay Inquiry (P06099)
49.3
Analysis of Hours Report - Address Book Number (P063271)
49.4
PDBA History by Company (P06415)
49.5
PDBA History by Employee (P064151)
49.6
Job Billing Register (P063200)
49.7
Job Billing Register - Detail (P063201)
49.8
Job Billing Register - Summary (P063211)
49.9
Job Billing Health & Welfare - Detail (P063121)
49.10
Job Billing Health & Welfare - Summary (P063122)
49.11
Union Distribution Report (P063151)
49.12
Time & Pay Entry Register (P063002)
50
Advanced and Technical Operations Processing Options
50.1
Purge Profile Data (P080800)
50.2
Purge Employee History - All Data Items (P080860)
50.3
Purge Employee Multiple Job File (P0601182)
51
Contract Calendars and Payroll Calculations Processing Options
51.1
Employee Contract Calendar Setup (P08932)
51.2
Payroll Calculation Tool (P08933)
51.3
Attach Calendar to Employees (P08937)
52
System Setup Processing Options
52.1
Pay Grade/Salary Range Information (P082001)
52.2
Pay Grade/Step WW (P082003)
52.3
Applicant Profile Data - Copy/Move (P080840)
52.4
Initialize History - Include all Active EE (P080810)
A
Timecard Derivation Sequence
B
Functional Servers
B.1
About Functional Servers
C
Default Values for Upload Time Entry File (F06116Z1)
Index
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