46 Time Entry Processing Options

This chapter contains these topics:

Section 46.1, "Time Entry by Individual (P051121),"
Section 46.2, "Time Entry by Job (Business Unit) (P051161),"
Section 46.3, "Time Entry by Individual (P061171),"
Section 46.4, "Daily Labor (P061191),"
Section 46.5, "Manufacturing/Payroll Time Entry (P061181),"
Section 46.6, "Recharge Time by Employee (P051121),"
Section 46.7, "Recharge by Job or Business Unit (P051161),"
Section 46.8, "Batch Summary by Date (P061201),"
Section 46.9, "Batch Summary by Batch (P061211),"
Section 46.10, "Time & Pay Entry Register with Employee Total (P063001),"
Section 46.11, "Payroll Exception Report (P063191),"
Section 46.12, "Employee Time Sheets - Active Employees (P06338),"
Section 46.13, "Auto Overtime Calculation (P061501)"
Section 46.14, "Payroll Batch File Revisions (P0601Z1),"
Section 46.15, "Payroll Batch Server (XT06116Z1),"
Section 46.16, "Payroll Batch File Processing (P06110Z),"
Section 46.17, "Batch File Purge (P00PURGE)."

46.1 Time Entry by Individual (P051121)

Processing Option	Processing Options Requiring Further Description
1. Enter 'E' to use the Employee Occupational Rate Table, or 'U' to use the Union Rate Table. If left blank, the Employee Master billing rate will be used. (THIS PROGRAM ONLY USES BILLING RATES):
2. If the Union Table is selected, enter the Pay Type to be used for each of the following categories. If the Occupational Table is selected, only enter the Pay Type for "Regular". Regular - Blank Overtime - A Double time - B Triple time - C Holiday - D
3. Enter '1' if using Multiple Job Feature. (Please refer to program helps for information about this processing option).
4. Enter '1' to have batch numbers automatically assigned.(F13=Invalid)
5. Enter '1' to have heading fields loaded from the first subfile record.
6. Enter '1' to display batch statistics on request.
7. Enter '1' to prevent changes and deletes to records locked to another user.
8. Enter '1' to default Equipment Worked from referenced work order.
9. Enter '1' to load Pay Type Desc. into Explanation field (YTEXR).
10. Enter '1' to automatically split time based on Labor Distribution or Position Account Distribution instructions. Default is ' ' and time will not be split unless F2 is used during Time Entry.
11.Enter one of the following values to set the default display format: Blank = Do not display Enhanced Subledgers (Default) '1' = Display Enhanced Subledgers

46.2 Time Entry by Job (Business Unit) (P051161)

Processing Option	Processing Options Requiring Further Description
RATE TABLES:
1. Enter 'E' to use the Employee Occupational Rate Table or enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Employee Master billing rate will be used. (THIS PROGRAM ONLY USES BILLING RATES):
2. If the Union Table is selected, enter the Pay Type to be used for each of the following categories. If the Occupational Table is selected, only enter the Pay Type for "Regular". Regular - Blank Overtime - A Double time - B Triple time - C Holiday - D
DATA HANDLING:
3. Enter '1' to have batch numbers automatically assigned (F13=Invalid).
4. Enter '1' to have header information, heading date and job loaded from the first time card for this batch.
5. Enter one of the following Header Update Options: (default = 0) 0 = Update time cards with header info during an add only 1 = Update time cards with header info during an add and change Note: Header Info. Changes only allowed when proc opt 4 is set to load headings.
6. Enter one of the following Check Route Code Update Options: 0 = Update Master only if blank 1 = Update Master always 2 = Do Not Update Master
7. Enter one of the following Cost Code window formats: (default=1) 1 = Business Unit.Object.Subsidiary 2 = Business Unit.Subsidiary.Object
8. Enter '1' to have heading fields clear with each update.
9. Enter '1' to default Equipment Worked on from referenced work order
DISPLAY FORMATTING:
10. Enter '1' to have Equipment info on the main line.
11. Enter '1' to load Pay Type Desc. in Explanation field (YTEXR).
12. Enter '1' to display Enhanced Subledgers. If left blank, Enhanced Subledgers will not be displayed.

46.3 Time Entry by Individual (P061171)

Processing Option	Processing Options Requiring Further Description
RATE TABLES:
1. Enter 'E' to use the Employee Occupational Pay Rate Table or Enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Employee Master hourly rate will be used.
2. If the Union Table is selected, enter ONLY the Pay Type codes associated with the entries you made in your Union Table. If you entered Regular Pay Rate in Union Table, enter Pay Type code here. If you entered Premium Amounts in Union Table, enter their Pay Type codes here also. If the Occupational Table is selected, ONLY enter the Pay Type code for "Regular". Regular - Blank Overtime - A Double time - B Triple time - C Holiday - D Note: If you have entered codes in fields A, B, C, or D; Time Entry will retrieve amounts from table before applying overrides, such as Shift Differential. If Union Table premiums are NOT found, but you entered Pay Type codes in A, B, C, or D, the Pay Type Multiplier will also be applied before Shift Differential overrides.
DATA HANDLING:
3. Enter '1' to have batch numbers automatically assigned. (F13 will be Invalid).
4. Enter '1' to have heading date and batch to be loaded from the first subfile record.
5. Enter '1' to display batch statistics on request.
6. Enter '1' to prevent changes and deletes to records locked to another user.
7. Enter '1' to edit Pay Type from Classification/Pay X-Ref.
8. Enter '1' to load Pay Type Desc. into explanation field (YTEXR)
9. Enter '1' to request Canadian Employee Entry. Default is ' ' to request US Employee Entry.
10. Enter '1' to default Equipment Worked On (EQWO) from referenced Work Order.
DISPLAY FORMATTING:
11. Select the default screen format: ' ' = Standard Time Entry '1' = Enhanced Subledgers

46.4 Daily Labor (P061191)

Processing Option	Processing Options Requiring Further Description
1. Enter 'E' to use the Employee Occupational Pay Rate Table or Enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Employee Master hourly rate will be used.
2. If the Union Table is selected, enter ONLY the Pay Type codes associated with the entries you made in your Union Table. If you entered Regular Pay Rate in Union Table, enter Pay Type code here. If you entered Premium Amounts in Union Table, enter their Pay Type codes here also. If the Occupational Table is selected, ONLY enter the Pay Type code for "Regular". Regular - Blank Overtime - A Double time - B Triple time - C Holiday - D Note: If you have entered codes in fields A, B, C, or D; Time Entry will retrieve amounts from table before applying overrides, such as Shift Differential. If Union Table premiums are NOT found, but you entered Pay Type codes in A, B, C, or D, the Pay Type Multiplier will also be applied before Shift Differential overrides.
3. Enter '1' to have batch numbers automatically assigned. (F13 will be Invalid)
4. Enter '1' to have header information, heading date and job loaded from the first time card for this batch.
5. Enter one of the following Header Info. Update Options: (default = 0) 0 = Update time cards with header Info. during an add only. 1 = Update time cards with header Info. during an add and change. Note: Header Info. Changes only allowed when Option No. 4 is set to load headings.
6. Enter one of the following Check Route Code Update Options: 0 = Update Master only if Blank 1 = Always Update Master 2 = Do Not Update Master
7. Enter one of the following Cost Code window formats: (default=1) 1 = Business Unit.Object.Subsidiary 2 = Business Unit.Subsidiary.Object
8. Enter '1' to have heading fields clear when you press Enter.
9. Enter '1' to edit Pay Type with job type and step from the Classification Pay Cross-Reference screen.
10. Enter '1' to use Zero Billing Rate.
11. Enter the beginning day of the week where Monday='1' Tuesday='2', etc. (Default or ' ' is Monday)
12. Select what day of the week should be in column one of the time entry screen. (Mon = 1, Tues = 2, etc.)
13. Enter '1' to have default cursor on action code. Enter '0' to have default cursor on Employee Number field.
14. Enter '1' to request Canadian Employee Entry. Default is ' ' to request US Employee Entry.
15. Enter '1' to default Equipment Worked On (EQWO) from referenced Work Order.
16. Enter '1' to have Labor Distribution on Accounts for this employee:
17. Enter '1' if using Multiple jobs features:
18. Enter one of the following values to set the default display format: Blank = Do not display Enhanced Subledgers (Default) '1' = Display Enhanced Subledgers

46.5 Manufacturing/Payroll Time Entry (P061181)

Processing Option	Processing Options Requiring Further Description
RATE TABLES:
1. Enter 'E' to use the Employee Occupational Pay Rate Table or Enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Employee Master hourly rate will be used.
2. If the Union Table is selected, Enter the Pay Type to be used for each of the following categories. If the Occupational Table is selected, only enter the Pay Type for "Regular". Regular - Blank Overtime - A Double time - B Triple time - C Holiday - D
DATA HANDLING:
3. Enter '1' to have batch numbers automatically assigned. (F13=Invalid)
4. Enter '1' to have heading date and batch to be loaded from the first subfile record.
5. Enter '1' to display batch statistics on request.
6. Enter '1' to prevent changes and deletes to records locked to another user.
7. Enter '1' to edit Pay Type from Classification/Pay X-Ref.
8. Enter '1' to use Zero Billing Rate.
9. Enter '1' to load Pay Type Desc. into Explanation field (YTEXR).
DISPLAY FORMATTING:
10. Select the default screen format: ' ' = Standard Time Entry '1' = Enhanced Subledgers
---MANUFACTURING INFORMATION---
11. Enter the Document Type associated with Shop Floor Activity.
12. Enter the Status Code beyond which Shop Floor Activity cannot be entered.
13. Enter the Version of Shop Floor Hours and Quantity Entry to call. (Default is version ZJDE0001)
14. Enter a '1' to use the Employee Pay Instructions Table - F06106. If left blank, the Employee Master hourly rate will be used.
15. Enter a '1' for HH:MM:SS format. If left blank, decimal format will be used (HH.MM).

46.6 Recharge Time by Employee (P051121)

Processing Option	Processing Options Requiring Further Description
1. Enter 'E' to use the Employee Occupational Rate Table, or 'U' to use the Union Rate Table. If left blank, the Employee Master billing rate will be used. (THIS PROGRAM ONLY USES BILLING RATES):
2. If the Union Table is selected, enter the Pay Type to be used for each of the following categories. If the Occupational Table is selected, only enter the Pay Type for "Regular". Regular - Blank Overtime - A Double time - B Triple time - C Holiday - D
3. Enter '1' if using Multiple Job Feature. (Please refer to program helps for information about this processing option).
4. Enter '1' to have batch numbers automatically assigned.(F13=Invalid)
5. Enter '1' to have heading fields loaded from the first subfile record.
6. Enter '1' to display batch statistics on request.
7. Enter '1' to prevent changes and deletes to records locked to another user.
8. Enter '1' to default Equipment Worked from referenced work order.
9. Enter '1' to load Pay Type Desc. into Explanation field (YTEXR).
10. Enter '1' to automatically split time based on Labor Distribution or Position Account Distribution instructions. Default is ' ' and time will not be split unless F2 is used during Time Entry.
11.Enter one of the following values to set the default display format: Blank = Do not display Enhanced Subledgers (Default) '1' = Display Enhanced Subledgers

46.7 Recharge by Job or Business Unit (P051161)

Processing Option	Processing Options Requiring Further Description
1. Enter 'E' to use the Employee Occupational Rate Table or enter 'U' to use the Union Rate Table. If neither 'E' nor 'U' is entered, blank is the default and the Employee Master billing rate will be used. (THIS PROGRAM ONLY USES BILLING RATES):
2. If the Union Table is selected, enter the Pay Type to be used for each of the following categories. If the Occupational Table is selected, only enter the Pay Type for "Regular". Regular - Blank Overtime - A Double time - B Triple time - C Holiday - D
3. Enter '1' to have batch numbers automatically assigned (F13=Invalid).
4. Enter '1' to have header information, heading date and job loaded from the first time card for this batch.
5. Enter one of the following Header Update Options: (default = 0) 0 = Update time cards with header info during an add only 1 = Update time cards with header info during an add and change Note: Header Info. Changes only allowed when proc opt 4 is set to load headings.
6. Enter one of the following Check Route Code Update Options: 0 = Update Master only if blank 1 = Update Master always 2 = Do Not Update Master
7. Enter one of the following Cost Code window formats: (default=1) 1 = Business Unit.Object.Subsidiary 2 = Business Unit.Subsidiary.Object
8. Enter '1' to have heading fields clear with each update.
9. Enter '1' to default Equipment Worked on from referenced work order
10. Enter '1' to have Equipment info on the main line.
11. Enter '1' to load Pay Type Desc. in Explanation field (YTEXR).

46.8 Batch Summary by Date (P061201)

Processing Option	Processing Options Requiring Further Description
1. Enter Pay Types 001 thru 999. This will break out Hours (Regular, Overtime, etc.), based on the range of Pay Types you enter in each column. e.g. Regular From Pay Type - 001 " Thru Pay Type - 010 Regular Hours - From Pay Type " " - Thru Pay Type Overtime (1.5) - From Pay Type " " - Thru Pay Type Overtime (2.0) - From Pay Type " " - Thru Pay Type (more) Sick Hours - From Pay Type " " - Thru Pay Type Vacation Hours - From Pay Type " " - Thru Pay Type All Other Hours - From Pay Type " " " - Thru Pay Type Note: If All Other Hours Pay Types are left blank, system will pull in any previously undisplayed types.
2. To have Column 7 heading say "Gross Pay", enter an 'E'. To have it say "Equipment Units/Hours", enter a 'U'.

Processing Option

Processing Options Requiring Further Description

1. Enter Pay Types 001 thru 999. This will break out Hours (Regular, Overtime, etc.), based on the range of Pay Types you enter in each column. e.g. Regular From Pay Type - 001 " Thru Pay Type - 010

Regular Hours - From Pay Type

" " - Thru Pay Type

Overtime (1.5) - From Pay Type

" " - Thru Pay Type

Overtime (2.0) - From Pay Type

" " - Thru Pay Type (more)

Sick Hours - From Pay Type

" " - Thru Pay Type

Vacation Hours - From Pay Type

" " - Thru Pay Type

All Other Hours - From Pay Type

" " " - Thru Pay Type

Note: If All Other Hours Pay Types are left blank, system will pull in any previously undisplayed types.

2. To have Column 7 heading say "Gross Pay", enter an 'E'.

To have it say "Equipment Units/Hours", enter a 'U'.

46.9 Batch Summary by Batch (P061211)

Processing Option	Processing Options Requiring Further Description
1. Enter Pay Types 001 thru 999. This will break out Hours (Regular, Overtime, etc.), based on the range of Pay Types you enter in each column. e.g. Regular From Pay Type - 001 " Thru Pay Type - 010 Regular Hours - From Pay Type " " - Thru Pay Type Overtime (1.5) - From Pay Type " " - Thru Pay Type Overtime (2.0) - From Pay Type " " - Thru Pay Type Sick Hours - From Pay Type " " - Thru Pay Type Vacation Hours - From Pay Type " " - Thru Pay Type All Other Hours - From Pay Type " " " - Thru Pay Type Note: If All Other Hours Pay Types are left blank, system will pull in any previously undisplayed types.
2. To have the Column 7 heading say "Gross Pay", enter an 'E'. To have it say "Equipment Units/Hours", enter 'U'.

Processing Option

Processing Options Requiring Further Description

1. Enter Pay Types 001 thru 999. This will break out Hours (Regular, Overtime, etc.), based on the range of Pay Types you enter in each column. e.g. Regular From Pay Type - 001 " Thru Pay Type - 010

Regular Hours - From Pay Type

" " - Thru Pay Type

Overtime (1.5) - From Pay Type

" " - Thru Pay Type

Overtime (2.0) - From Pay Type

" " - Thru Pay Type

Sick Hours - From Pay Type

" " - Thru Pay Type

Vacation Hours - From Pay Type

" " - Thru Pay Type

All Other Hours - From Pay Type

" " " - Thru Pay Type

Note: If All Other Hours Pay Types are left blank, system will pull in any previously undisplayed types.

2. To have the Column 7 heading say "Gross Pay", enter an 'E'.

To have it say "Equipment Units/Hours", enter 'U'.

46.10 Time & Pay Entry Register with Employee Total (P063001)

Processing Option	Processing Options Requiring Further Description
1. Enter the type of Time Cards that you wish to print. L = Labor Time Cards (Default) R = Recharge Time Cards E = Equipment Time Cards
2. If 'L', enter the type of employee number you want to print. A = Address Book Number (Default) S = Social Security Number O = Additional Employee Number
3. Enter '1' to print the General Ledger Account Number, and Tax Area. '0' is the default and will not print these items.
4. Enter '1' to print Subledger, Subledger Type, Enhanced Subledger Information and Pay Type Multiplier. '0' is the default and will not print these items.

46.11 Payroll Exception Report (P063191)

Processing Option	Processing Options Requiring Further Description
1. For weekly employees, enter Minimum hours. Maximum hours.
2. For biweekly employees, enter Minimum hours. Maximum hours.
3. For semimonthly employees, enter Minimum hours. Maximum hours.
4. For monthly employees, enter Minimum hours. Maximum hours.
5. Enter the maximum allowable pay rate.
6. Enter the minimum allowable pay rate.
7. Specify From and Thru date if being run stand alone. From date (MM/DD/YY) Thru date (MM/DD/YY)
8. Enter the type of Employee number to print. A = Address Book Number (Default) S = Social Security Number O = Additional Employee Number

46.12 Employee Time Sheets - Active Employees (P06338)

Processing Option	Processing Options Requiring Further Description
1. Enter the day on which the pay period begins. 0 = Sunday 1 = Monday 2 = Tuesday 3 = Wednesday 4 = Thursday 5 = Friday 6 = Saturday
2. Enter the date on which this pay period begins.
3. Enter the pay period ending date.
4. Enter the number of additional lines to be printed per employee.
5. Enter the type of Employee Number to be printed: A - Address Book Number S - Social Security Number O - Additional Employee Number
6. Print Hourly Rate (Y/N)

46.13 Auto Overtime Calculation (P061501)

Processing Option	Processing Options Requiring Further Description
1. Enter '1' to have equipment information included on all overtime timecards. If this is left blank, and the timecard is entirely overtime, the equipment information will remain on the overtime timecard. If this is left blank, and the timecard is split, then the equipment information will be on the regular time split and the equipment information on the overtime timecard will be blank.

Processing Option

Processing Options Requiring Further Description

1. Enter '1' to have equipment information included on all overtime timecards.

If this is left blank, and the timecard is entirely overtime, the equipment information will remain on the overtime timecard.

If this is left blank, and the timecard is split, then the equipment information will be on the regular time split and the equipment information on the overtime timecard will be blank.

46.14 Payroll Batch File Revisions (P0601Z1)

Processing Option	Processing Options Requiring Further Description
BATCH FILE REVIEW:
1. Enter a '1' to view the Batch Review screen prior to working with the Payroll Batch File Revisions. The default value of blank will take you directly to Time Entry.
FORMAT CONTROL:
2. Enter the default screen format as follows: 1 - Time Entry by Individual 2 - Time Entry by Job
BATCH NUMBER:
3. Enter a '1' to have the batch number automatically assigned. If set to '1', F13 will be invalid.
HEADING FIELDS:
4. Enter a '1' to load heading fields from FIRST subfile record.
5. Enter a '1' to have heading fields clear with each update. If left blank, fields will not clear.
TIME ENTRY BY JOB:
6. Enter the Cost Code Window Format as follows: 1 - BU.OBJ.SUB (Default) 2 - BU.SUB.OBJ
SPECIAL EDITS:
7. Enter '1' to update Account Number or Business Unit, Object and Subsidiary fields while doing an add or change. '0' is the default and will not update the Account Number or Business Unit, Object and Subsidiary fields. Note: If in Time Entry by Individual and you enter a blank Account Number, the Job Worked field will not be updated with blanks.

46.15 Payroll Batch Server (XT06116Z1)

Processing Option	Processing Options Requiring Further Description
PAY RATES:
1. If you wish to use the Employee Occupational Pay Rate Table enter an (E). If you wish to use the Union Table enter a (U). If left blank, neither will be used.
PAY TYPES:
2. If you selected Occupational Pay Rates, enter the pay type for Regular Pay.
3. If you selected Union Rates, enter the pay type to be used for each of the following categories: Regular - Overtime - A Double time - B Vacation - C Holiday - D
4. Enter a '1' to edit Pay Type from Classification Pay X-REF. If left blank, editing will not occur.
BATCH NUMBER:
5. Enter a '1' to have batch numbers automatically assigned. If left blank, batch numbers will not be assigned by the program.
RECORD LOCKS:
6. Enter a '1' to prevent changes and deletions to a record locked by another user. If left blank, changes and deletes will be allowed

46.16 Payroll Batch File Processing (P06110Z)

Processing Option	Processing Options Requiring Further Description
PROOF OR FINAL MODE:
1. Enter a '1' to process the batch information in Final mode. If left blank, the batch processing will be performed in Proof mode and no file updates will occur.
AUTOMATIC PURGE:
2. Enter a '1' to automatically purge processed transactions from the batch file. If left blank, transactions will be flagged as processed and will remain in the file.
ERROR FILE:
3. Enter a '1' to write error messages out to the PC Batch Entry Error file (F0040). If left blank, no records will be written to the file.
DW VERSION FOR PAYROLL BATCH SERVER:
4. Select the DREAM Writer version for Payroll Batch Server (XT06116Z1). The default value is XJDE0001. This should only be changed by persons responsible for system-wide setup.

46.17 Batch File Purge (P00PURGE)

Processing Option	Processing Options Requiring Further Description
SAVE PURGED RECORDS:
1. Enter a '1' to save the purged records to a special purge library. (Default of blanks will NOT save any purged records.)
REORGANIZE FILE:
2. Enter a '1' to reorganize the purged file. (Default of blanks will NOT reorganize the file.)