This chapter contains these topics:
To conserve disk space, you can purge outdated employee information. By purging information, your system functions more efficiently.
From Time Accounting (G05), enter 27
From Advanced and Technical Operations (G053), choose Purge Profile Data
To conserve computer disk space and eliminate obsolete information from your system, you need to purge profile data periodically. For example, if you are using profile data to track information about a specific project, you might want to delete the profile data after the project has been completed and inactive for more than one year.
Because the Time Accounting system supports only the employee profile database, you must use the version that purges employee profile data. The other versions purge data from profile databases in the Human Resources system.
You can purge profile data for a single data type, or for multiple data types. You can delete all profile data or only narrative profile data.
This program deletes data from the User Defined Code Entry table (F08092) and the Narrative Text Entry table (F08093).
This program does not print a report.
To conserve computer disk space, you should purge obsolete history records periodically. You can purge employee history and employee multiple job history.
Purging history records consists of the following tasks:
Purging employee history
Purging employee multiple job history
Review the history reports to verify that you want to purge your history tables.
From Time Accounting (G05), enter 27
From Advanced and Technical Operations (G053), choose Purge History Data
To conserve computer disk space, you can purge obsolete employee history records from your system. You can choose to archive purged records to tape or to an alternate backup system. When you know that you no longer need certain history records, such as records that are more than five years old, you can delete history records for a specified date or for selected employees.
You can run the purge in either proof or update mode. JD Edwards World recommends that you run the purge in proof mode first. When you run the purge in proof mode, the system prints a report that shows the records to be purged. Use this report to verify that you want to purge those records. After you run the purge in proof mode, run it again in update mode. When you run the purge in update mode, the system prints a report and purges the records. You can also choose to transfer deleted records to a storage device you specify in the processing options.
Caution:
If you purge history data without specifying that you want the system to transfer the records to a storage device, the system deletes the records and they cannot be retrieved. The only information you will have about the purged data is the report generated by the system.The Purge History Data program purges information only in the Employee Master History table. It does not purge information in the Employee Multiple Job History table. You must manually purge the Multiple Job History table.
From Time Accounting (G05), enter 27
From Advanced and Technical Operations (G053), choose Purge EE Multiple Job File
To conserve computer disk space, you can purge obsolete multiple job history records from your system. You must run this program only if you are only using the Time Accounting system. You purge multiple job records based on the date that the employee's pay for the job ends. This date is called the pay stop date.
If you are using the JD Edwards World Payroll system, the system automatically purges obsolete multiple job records when you process a payroll cycle. The system uses the pay stop date for the job to determine whether the job is obsolete. An obsolete job is one that has a pay stop date that is less than the pay period ending date.
Caution:
Use extreme caution when purging the Employee Multiple Job table. This purge does not produce a report, nor does it copy the purged data to another storage device such as a tape.From Time Accounting (G05), enter 27
From Advanced and Technical Operations (G053), choose Purge Turnover Data
To conserve computer disk space, you should periodically purge obsolete turnover records. You can choose to archive purged records to tape or to an alternate backup system. When you know that you no longer need certain turnover records, such as records that are more than five years old, you can delete turnover records for a specified date or for selected employees.
If you purge turnover data without specifying that you want the system to transfer the records to a storage device, the records are deleted and cannot be retrieved. The only information you will have about the purged data is the report generated by the system.
This program purges data from the Employee Turnover table (F08045).
To define the data you want to purge beyond what the selections allow, do the following:
Type the menu selection for purging turnover data and choose the function to display the versions.
Change the ZJDE0001 DREAM Writer version and define the data you want to purge. Do not add a new version. The system recognizes only the ZJDE0001 version to execute the purge program.
On Purge Turnover Data
Complete the following fields:
Date to purge information
Storage device name