67 Pay Subcontractors Processing Options

This chapter contains these topics:

Section 67.1, "Schedule Entry (P44508),"
Section 67.2, "Commitment Release - Lot Level (P445025),"
Section 67.3, "Auto Voucher (P445028),"
Section 67.4, "Progress Payments (P43105)."

67.1 Schedule Entry (P44508)

Processing Option	Processing Options Requiring Further Description
COST TYPE SELECTION:
1. Enter 1 to 3 characters for the beginning of every Cost Type. Remaining characters are displayed on the screen. (If you enter 1 character, 5 are displayed. If you enter 2 characters, 4 are displayed, etc.) This eliminates duplication where the beginning characters are the same. Note that Cost Type is the 6 character G/L Object Account.
DISPLAY SEQUENCE:
2. Enter one of the following to select job cost account sequence: "1" Account Code Category 1 "2" Account Code Category 2 "3" Account Code Category 3 "A" Alternate Cost Code Leave blank for Cost Code sequence.
COST CODE/TYPE DISPLAY & DEFAULT:
3. Enter Cost Code range: From Thru
4. Enter Cost Type range: From Thru
DISPLAY OPTIONS:
5. Enter a "1" to display speed format for date entry. Leave blank for default.
6. Enter the screen toggle sequence. All Dates Completion Dates Start Dates
7. Enter a '1' to disallow input to the hold code fields
8. Enter a '1' to disallow input to the actual completion to date.
9. Enter a '1' to disallow input to the actual start date field.
10. Enter a '1' to disallow input to all subfile fields.
LEVEL OF DETAIL:
11. Enter the override level of detail for processing. Leave blank to use data dictionary defaults.

67.2 Commitment Release - Lot Level (P445025)

Processing Option	Processing Options Requiring Further Description
DATE SELECTION:
1. Enter the completed through date. Leave blank (default) to process all completed records.
UPDATE OPTIONS:
2. Enter a '1' to run in final mode. Leave blank (default) to print an edit report only.
3. Enter a '1' to update the Lot Proceed Header file (F4450).
PURGE CODE UPDATE OPTIONS:
4. Enter a '1' to check the "hold payment flag" for the purpose of updating the purge field.
5. Enter the Contract Purge Code to release (for example, 'E' (eligible for auto-voucher)).
6. Enter the new Contract Purge Code for released contracts (for example, 'A' (approved for auto-voucher)).

67.3 Auto Voucher (P445028)

Processing Option	Processing Options Requiring Further Description
DATE SELECTION:
1. Enter the G/L Date.
UPDATE OPTION:
2. Enter a '1' for final mode. Leave blank (default) for proof mode.
DEFAULT OPTIONS:
3. Enter the default pay status.
4. Enter the default voucher type.
5. Enter the new purge code for vouchered purchasing records.

67.4 Progress Payments (P43105)

Processing Option	Processing Options Requiring Further Description
DEFAULT OPTION:
1. Enter the default Contract Type. Leave blank to default Type "OS".
VOUCHER NUMBERING:
2. Enter a two digit next number index for voucher numbering. Leave blank to default index "01". Note: Index "01" will cause voucher numbers to be assigned from the A/P list of standard voucher numbers.
RETAINAGE OPTIONS:
3. Enter '1' to default retainage from the contract.
4. Enter a Pay Status to default for Retainage records. Leave blank to default Pay Status "H" (Held).
DW VERSION SELECTION:
5. Enter the Commitment Revision (P4402) DREAM Writer version for the related function key exit. The default is version "ZJDE0001".
G/L OFFSET SELECTION:
6. Enter the G/L Offset to default on the contract's payable portion of progress payment vouchers. Leave blank to default the Supplier's G/L Offset from Address Book. Note: Retention records are always created with the G/L Offset "RETN".
EDITING OPTION:
7. Enter '1' to edit the Progress Payments against the Job Master Job Status (posting edit).
DISPLAY OPTIONS:
8. Enter '1' to display Progress Payments in account number sequence. Leave blank to sequence them by change order number.
9. Enter '1' to suppress the display of contract lines with no commitments or payments. Leave blank to display all lines of the contract.
DISPLAY OPTIONS (Cont'd):
10. Choose when to display the outstanding log detail warning message: '1' = Display it upon verification of status, pay effect and expiration date (double cycle). '2' = Display it upon verification of status, pay effect, required date and expiration date (double cycle). Blank = Display it upon verification of status, pay effect and expiration date (single cycle) (default).
11. Enter '1' to display a flashing log detail warning message. Leave blank for a non-flashing message.
12. Enter '1' to display the quantity field on the main detail line. Leave blank to display the amount field on the main detail line.
13. Enter '1' to suppress the display of the Sales/Use Tax fields.
14. Enter '1' to display the Homebuilder Format.
OVERPAYMENT EDIT SELECTIONS:
15. Enter '1' to prevent overpayment of line items. Leave blank to issue a warning when an overpayment occurs.
16. Enter '1' to prevent overpayment of the contract. Leave blank to issue a warning when an overpayment occurs.
UNIT PRICE VARIANCE SELECTIONS:
17. Enter the maximum allowed percent variance for Unit Priced contract lines (for example, enter 2 1/2% as '2.5').
18. Enter the maximum allowed amount variance for Unit Priced contract lines. Note: If Options 16 and 17 are both blank, the default is zero variance.
PAY STATUS DEFAULT PROCESSING:
19. Enter the Pay Status to default when outstanding log details exist. Leave blank to default to the data dictionary.
20. Enter the Pay Status to default when no outstanding log details exist. Leave blank to default to the data dictionary.
PAYMENT OPTIONS:
21. Enter a '1' to create the Accounts Payable entries using the Project/ Job from the contract header. Leave blank to use the contract line account when creating the A/P entries. Note: If you enter a '1' and the contract header does not have a Project/Job, all A/P entries will use the contract line account.
VAT ON RETENTION:
22. Enter a '1' to apply VAT to retention when it is released. Default of blank will apply VAT to retention as it is vouchered. Note: Applies to tax explanation codes V and C. Retention must be released using Progress Payments to use this option.