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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Information
Conventions
1
Overview to Homebuilder Management
1.1
Homebuilder Management Features
1.2
Homebuilder Terms
1.3
System Tables
Part I Set Up Homebuilder Database
2
Overview to Setting Up the Homebuilder Database
3
Set Up Business Units
3.1
Setting Up a City Business Unit
3.2
Setting Up a Subdivision Business Unit
3.3
Setting Up a Plan Business Unit
3.3.1
Processing Options
4
Set Up Chart of Accounts
4.1
Choosing a Model Chart of Accounts
4.1.1
Processing Options
4.2
Copying Master Codes
4.2.1
Processing Options
4.3
Copying the Chart of Accounts
4.3.1
Processing Options
4.4
Viewing Your Chart of Accounts
4.4.1
Processing Options
5
Set Up Budgets
5.1
Setting Up a Budget
5.1.1
Processing Options
6
Set Up Work Day Calendar and Schedules
6.1
Setting Up a Work Day Calendar
6.2
Generating Work Day Calendar
6.3
Setting Up a Schedule
6.4
Changing a Schedule
6.4.1
Processing Options
7
Set Up House Plans
7.1
Setting Up House Plans
7.1.1
Processing Options
8
Set Up Lots
8.1
Setting Up Lots
8.1.1
Processing Options
9
Set Up Options
9.1
Setting Up Options
9.2
Setting Up Contingent Options
9.3
Adding an Existing Plan or Elevation
9.4
Selecting Options for a Lot
9.4.1
Processing Options
9.5
Understanding Option and Price Availability
9.5.1
Example of Option and Price Availability
9.6
Reviewing the Option List
9.6.1
Processing Options
9.7
Reviewing Option Details
9.8
Changing the Sales Price
9.8.1
Before You Begin
9.8.2
Processing Options
9.9
Using Copy Option Utility
9.9.1
Before You Begin
9.9.2
Data Selection
9.9.3
Processing Options
9.10
Using Global Option Master Update
9.10.1
Before You Begin
9.10.2
Data Selection
9.10.3
Processing Options
9.10.4
Global Option Master Update Report
10
Set Up Pay Point Master
10.1
Setting Up Pay Point Master
11
Review Jobs
11.1
Locating a Project or Job by Name
11.1.1
Processing Options
11.2
Locating a Project or Job by Company
11.2.1
Processing Options
11.3
Inquiring on Job Status
11.3.1
Processing Options
Part II Bid Subcontracts
12
Overview to Bid Subcontracts
12.1
Cycle of the Bid Subcontract
13
Work with Bid Subcontracts for a Subdivision
13.1
Entering a Bid Subcontract for a Subdivision
13.1.1
Before You Begin
13.2
Revising a Bid Subcontract for a Subdivision
13.3
Deleting a Bid Subcontract
13.3.1
Processing Options
13.4
Adding Commitment Revisions
13.4.1
Before You Begin
13.4.2
Processing Options
13.5
Entering Pay Point Bid Master Accounts
13.5.1
Processing Options
13.6
Adding Subcontract Log Revisions
13.6.1
What You Should Know About
14
Enter Bid Subcontracts for a City or Company
14.1
Entering Bid Subcontracts for a City or Company
14.1.1
Before You Begin
15
Assign a Supplier to an Option
15.1
Viewing the Suppliers
15.2
Assigning a Supplier for an Option
15.2.1
Processing Options
16
Assign a Supplier to a Lot
16.1
Viewing Suppliers
16.2
Changing the Supplier
16.3
Assign a Supplier to a Lot
17
Search for Bid Subcontracts
17.1
Searching for Bid Subcontracts
17.1.1
Processing Options
18
Copy Bid Subcontracts
18.1
Copying Bid Subcontracts
18.1.1
Data Selection
18.1.2
Processing Options
19
Change Prices Globally
19.1
Changing Prices Globally
19.1.1
Data Selection
19.1.2
Processing Options
19.1.3
Global Price Change Report
Part III Material Handling
20
Overview to Material Handling
21
Set Up City Constants
21.1
Setting Up City Constants
22
Process Supplier Items
22.1
Viewing Supplier Items
22.2
Creating Supplier Items
22.2.1
Processing Options
22.3
Pricing an Item
22.3.1
Processing Options
22.4
Changing an Item
22.4.1
Processing Options
22.5
Changing the Price of an Item
22.5.1
Processing Options
22.6
Searching for an Item
22.6.1
Processing Options
22.7
Running Item Price Process
22.7.1
Data Selection
22.7.2
Processing Options
22.7.3
Item Price Process Report
22.8
Running Update Price Status
22.8.1
Data Selection
22.8.2
Processing Options
22.9
Running Update Purchase Amount
22.9.1
Data Selection
22.9.2
Processing Options
22.10
Using After Start
22.10.1
Processing Options
22.11
Setting Up Cost Code Master
22.11.1
Processing Options
23
Define Takeoff Lists
23.1
Defining Takeoff Lists
23.1.1
Before You Begin
23.2
Changing a takeoff list item
23.3
Adding a takeoff list item
23.3.1
Processing Options
24
Display Takeoff Master List
24.1
Displaying the Master Takeoff List
24.2
Adding a Takeoff Item to the Master List
24.2.1
Processing Options
25
Copy Takeoff Lists
25.1
Copying Takeoff Lists
25.1.1
Data Selection
25.1.2
Processing Options
25.1.3
Takeoff Process Report
26
Change Takeoff Lists
26.1
Changing Takeoff Lists
26.1.1
Processing Options
27
Assign Suppliers to an Item
27.1
Displaying Assigned Suppliers
27.2
Adding an Assigned Supplier
27.2.1
Processing Options
Part IV Place Homes Under Contract
28
Overview to Placing Homes Under Contract
29
View Lot Information
29.1
Viewing Lot Information
29.1.1
What You Should Know About
29.1.2
Processing Options
30
Add or Revise a Buyer Contract
30.1
Displaying Lots
30.2
Assigning Lots
30.3
Changing the Options for a Lot
30.3.1
Processing Options
30.4
Displaying and Adding Financial Information
30.4.1
Processing Options
30.5
Adding Construction Information
30.6
Adding General Information
31
Review the History of a Lot
31.1
Reviewing the History of a Lot
31.1.1
Processing Options
Part V Initiate Construction
32
Overview to Initiating Construction
33
Set Up Pre-Start Lot Accounts
33.1
Setting Up Pre-Start Lot Accounts
33.1.1
Program Process Flow
33.1.2
Before You Begin
33.1.3
Sample Report
33.1.4
Processing Options
34
Run Lot Proceed Proof/Post
34.1
Hard Error Messages
34.2
Soft Error Messages
34.3
Informational Message
34.4
Troubleshooting
34.4.1
Before You Begin
34.4.2
Data Selection
34.4.3
Processing Options
34.4.4
Lot Proceed Proof/Post Report (445098) (R445031)
35
Create a Lot Schedule
35.1
Creating a Lot Schedule
35.1.1
Data Selection
35.1.2
Processing Options
35.1.3
Original Schedule Update Report
36
Revise Awarded Bid Subcontracts
36.1
Revising Subcontractor Information
36.2
Revising Bid Subcontract Details
36.3
Adding an Option to Awarded Bid Subcontracts
36.3.1
Processing Options
37
Reverse a Lot
37.1
Reverse a Lot
37.2
Change the Plan and Elevation of a Posted House
37.2.1
What You Should Know About
37.2.2
Before You Begin
37.2.3
Data Selection
37.2.4
Processing Options
37.2.5
Option Selection Reversal Report
38
Enter Alternate Subcontracts
38.1
Entering Alternate Subcontracts
38.1.1
Processing Options
39
Search for Awarded Bid Subcontracts
39.1
Searching for Awarded Bid Subcontracts
39.1.1
Processing Options
40
Review the Financial Status of a Bid Subcontract
40.1
Reviewing the Financial Status of a Bid Subcontract
40.1.1
Processing Options
41
Recalculate a Schedule
41.1
Recalculating a Schedule
41.1.1
Data Selection
41.1.2
Processing Options
41.1.3
Schedule Recalculation Report
41.1.4
Top Down Schedule Recalculation Report
Part VI Pay Subcontractors
42
Overview to Paying Subcontractors
43
Enter Final Completion Date
43.1
Entering Final Completion Date
43.1.1
Processing Options
44
Release Contract for Payment
44.1
Releasing Contract for Payment
44.1.1
Processing Options
44.1.2
Data Selection
44.1.3
Commitment Billing Release Report
45
Work with Payment Vouchers
45.1
Running Auto Voucher
45.1.1
Processing Options
45.1.2
Data Selection
45.1.3
Auto Voucher Report
45.1.4
Posting Journal (R09871)
45.2
Working with Progress Payment Entry
45.2.1
Adding a Voucher
45.2.2
Locating a Voucher
45.2.3
Deleting a Voucher
45.2.4
Releasing Retainage
45.2.5
Entering Backcharges
45.2.6
Processing Options
45.3
Posting Vouchers to the General Ledger
Part VII Close Homes
46
Overview to Closing Homes
47
Create a Model Journal Entry
47.1
Creating a Model Journal Entry
47.1.1
What You Should Know About
47.1.2
Processing Options
48
Book the Revenue
48.1
Booking the Revenue
48.2
Approving and Posting the Closing Entry in the General Ledger
48.2.1
Processing Options
49
Book the Cost
49.1
Working with Provision for Final Cost Journal Entry
49.1.1
Run Provision for Final Cost
49.1.2
Before You Begin
49.1.3
Processing Options
49.1.4
Data Selection
49.1.5
Provision for Final Cost Report
49.1.6
Review and Approve the Journal Entry
49.1.7
Post the Batch
49.1.8
Processing Options
49.1.9
General Ledger Post
49.2
Working with Cost of Sales Journal Entry
49.2.1
Run Cost of Sales
49.2.2
Before You Begin
49.2.3
Processing Options
49.2.4
Data Selection
49.2.5
Cost of Sales Report
49.2.6
Review and Approve the Journal Entry
49.2.7
Post the Batch
49.2.8
General Ledger Post
Part VIII System Setup
50
Overview to System Setup
51
Set Up Homebuilder Constants
51.1
Setting Up Homebuilder Constants
52
Assign Next Numbers
52.1
Assigning Next Numbers
53
Set Up Automatic Accounting Instructions
53.1
Cost of Sales-Lot Based Credit (LBC)
53.2
Cost of Sales-Lot Based Debit (LBD)
53.3
Cost of Sales-Lot Option Credit (LOC)
53.4
Cost of Sales-Lot Option Debit (L1D-L3D)
53.5
Provision for Final Costs-Provisional Based Debit (PBD, P1D-P3D)
53.6
Model Journal Entries (BSP, CM1-CM3, EA, INC, LTP, OPT, OP1-OP3, UPG)
54
Set Up Homebuilder Tax Rates
54.1
Setting Up Homebuilder Tax Rates
55
Set Up User Defined Codes
55.1
Setting Up User Defined Codes
55.1.1
Processing Options
56
Set Up Commitment Document Types
56.1
Setting Up Commitment Document Types
56.1.1
Processing Options
57
Set Up Commitment Relief
57.1
Setting Up Commitment Relief
58
Update Commitment Information
58.1
Updating Commitment Information
59
Run Post Committed Costs to Jobs
59.1
Running Post Committed Costs to Jobs
59.1.1
Processing Options
59.1.2
Data Selection
Part IX Reports and Purges
60
Reports
60.1
Overview to Reports
60.2
Option Summary Report
60.2.1
Processing Options
60.2.2
Data Selection
60.2.3
Option Summary Report
60.3
Option Detail Report
60.3.1
Processing Options
60.3.2
Data Selection
60.3.3
Option Detail Report
60.4
Bid Form/Subcontract Confirmation Report
60.4.1
Processing Options
60.4.2
Data Selection
60.4.3
Bid Form Report-Sample 1
60.4.4
Bid Form Report-Sample 2
60.5
Base House Cost by Plan Report
60.5.1
Processing Options
60.5.2
Data Selection
60.5.3
Base House Cost by Plan Report
60.6
Bid Subcontract Price Variance Report
60.6.1
Processing Options
60.6.2
Data Selection
60.6.3
Bid Subcontract Price Variance
60.7
Recognition of Stage Complete Report
60.7.1
Processing Options
60.7.2
Data Selection
60.7.3
Recognition of Stage Complete Report
60.8
Selected Takeoff Detail Report
60.8.1
Processing Options
60.8.2
Data Selection
60.8.3
Selected Takeoff Detail Report
60.9
Simulated Takeoff List
60.9.1
Processing Options
60.9.2
Data Selection
60.9.3
Simulated Takeoff List Report
60.10
Purchase Order Print Report
60.10.1
Data Selection
60.10.2
Purchase Order Print Report
60.11
Lot Proceed Edit Report
60.11.1
Processing Options
60.11.2
Data Selection
60.11.3
Lot Proceeds Edit Report
60.12
Lot Proceed Document Report
60.12.1
Processing Options
60.12.2
Data Selection
60.12.3
Lot Proceeds Document Report
60.13
Sales Backlog Report
60.13.1
Processing Options
60.13.2
Data Selection
60.13.3
Sales Backlog Report
60.14
Contingent Sales Report
60.14.1
Data Selection
60.14.2
Contingent Sales Report
60.15
Sold Not Started Summary Report
60.15.1
Processing Options
60.15.2
Data Selection
60.15.3
Sold Not Started Summary Report
60.16
Days to Completion Analysis Report
60.16.1
Processing Options
60.16.2
Data Selection
60.16.3
Days to Completion Analysis Report
60.17
Projected Closings Report
60.17.1
Processing Options
60.17.2
Data Selection
60.17.3
Projected Closings Report
60.18
Sales Flash Report
60.18.1
Processing Options
60.18.2
Data Selection
60.18.3
Sales Flash Report
60.19
Progress Reports
60.19.1
Processing Options
60.19.2
Data Selection
60.19.3
Progress Report
60.20
Construction Activity Summary Report
60.20.1
Processing Options
60.20.2
Data Selection
60.20.3
Construction Activity Summary Report
60.21
Sales Units J/E Report
60.21.1
Processing Options
60.21.2
Data Selection
60.21.3
Sales Units Journal Entries Report
60.22
Print Voucher Journal Report
60.22.1
Processing Options
60.22.2
Data Selection
60.22.3
Print Voucher Journal Report
60.23
Pre-Construction Schedule
60.23.1
Processing Options
60.23.2
Data Selection
60.23.3
Pre-Construction Schedule Report
61
Purge Contracts
61.1
Purging Contracts
Part X Processing Options
62
Homebuilder Database Processing Options
62.1
Job Master Revisions (P510063)
62.2
Chart Type Setup (P51091)
62.3
Copy Selected Master Codes (P510921)
62.4
Copy Similar Job (P518042)
62.5
Account Master Sequences (P510141)
62.6
Original Budget Entry/Speed Entry (P510121)
62.7
Schedule Entry (P44508)
62.8
Plan Master (P4452)
62.9
Lot Master (P4453)
62.10
Lot Proceed Inquiry (P44503)
62.11
Option Master Inquiry (P446103)
62.12
Option Detail (P446104)
62.13
Copy Utility (P445096)
62.14
Global Option Master Update (P445094)
62.15
Job Name Search (P51200)
62.16
Job Revisions by Company (P51006)
62.17
Job Status Inquiry (P512000)
63
Bid Subcontracts Processing Options
63.1
Contract Entry (P44001)
63.2
Commitment Revisions (P4402)
63.3
Pay Point Percentage Allocation (P44642)
63.4
Alternate Contract Entry (P445003)
63.5
Contract Search (P44210)
63.6
Copy Bid Base Contracts (P445097)
63.7
Global Price Update (P445095)
64
Material Handling Processing Options
64.1
Item Master Maintenance - Homebuilder (P44594)
64.2
Item Price Maintenance (P44590)
64.3
Item Price List (P44591)
64.4
Item Price Revision (P44592)
64.5
Item Search with Word Search - Plant Maintenance (P41200)
64.6
Item Price Process (P445904)
64.7
Global Price Update (P445095)
64.8
Copy Utility (P445096)
64.9
After Start (P445005)
64.10
Cost Code Schedule (P51901)
64.11
Takeoff Input Maintenance (P44571)
64.12
Takeoff Master List (P44572)
64.13
Takeoff Process (P445704)
64.14
Takeoff Change (P44573)
64.15
Takeoff Change Original Entry (P44574)
64.16
Vendor Assignment (P44550)
65
Place Homes Under Contract Processing Options
65.1
Lot Proceed Inquiry (P44503)
65.2
Lot Proceed Entry (P4450)
65.3
Option Selection (P4451)
65.4
Contingent Sale/Finance Info (P44502)
65.5
Lot Proceed Entry (P4456)
66
Initiate Construction Processing Options
66.1
Preliminary Lot Start (P447313)
66.2
Start Proof (P445098)
66.3
Schedule Post (P445026)
66.4
Commitment Revisions (P4402)
66.5
Option Selection Reversal (P44510)
66.6
Alternate Contract Entry (P445003)
66.7
Contract Search (P44210)
66.8
Contract Financial Inquiry (P44200)
66.9
Schedule Recalculation (P445081)
66.10
Schedule Recalculation (P445082)
67
Pay Subcontractors Processing Options
67.1
Schedule Entry (P44508)
67.2
Commitment Release - Lot Level (P445025)
67.3
Auto Voucher (P445028)
67.4
Progress Payments (P43105)
68
Closing Homes Processing Options
68.1
Journal Entry (P09101)
68.2
Lot Proceed Inquiry (P44503)
68.3
Provision for Final Cost (P445000)
68.4
General Ledger Post (P09870)
68.5
Cost of Sales/Sales Tax (P445001)
69
System Setup Processing Options
69.1
General User-Defined Codes (P00051)
69.2
Post/Repost Committed Costs (P00932)
69.3
Add Enhanced Subledgers to Lots (P447316)
70
Reports Processing Options
70.1
Option Summary Report (P445006)
70.2
Option Detail Report (P445007)
70.3
Bid Form (P445014)
70.4
Cost Code Plan Elevation Costing Report (P445012)
70.5
Base Contract Price Variance Report (P445013)
70.6
Recognition of Stage Completion (P445029)
70.7
Selected Takeoff Detail (P445705)
70.8
Simulated Takeoff List (P445706)
70.9
Lot Proceed Report (P445008)
70.10
Lot Proceed Document (P445010)
70.11
Sales Backlog Report (P445016)
70.12
Sold Not Started Summary (P445018)
70.13
Days to Completion Analysis (P445019)
70.14
Projected Closings Report (P445020)
70.15
Sales Flash Report (P445023)
70.16
Work Completion Report (P445011)
70.17
Construction Activity Summary (P445015)
70.18
Sales Units Journal Entries (P445027)
70.19
Voucher Journal Report (P04305)
70.20
Pre-Construction Schedule (P445030)
A
Convert Data for Enhanced Subledger Accounting
A.1
Converting Data for Enhanced Subledger Accounting
A.1.1
What You Should Know About
A.1.2
Before You Begin
A.1.3
Data Selection
A.1.4
Processing Options
Index
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