Printing A/P Checks (PCHK)

Purpose: Use the Print A/P Check function to print A/P checks that you have already generated and approved. This function also prints the Disbursements Journal.

Note: You can also print A/P Checks by selecting Print Checks on the Work with A/P Checks Screen.

For more information: See System Control Values Related to A/P Checks for background.

In this topic:

• Enter Division and Bank Screen

• Starting Check # Window

• Disbursements Journal

• A/P Checks

Enter Division and Bank Screen

Use this screen to enter the codes for the division and bank against which the A/P transaction will post.

How to display this screen: Enter PCHK in the Fast path field at the top of a menu or select Print A/P Checks from a menu.

Field	Description
Division	This code represents the division of your business against which you are posting the A/P disbursements. If you use A/P-PO matching, the system uses the Division, if any, assigned to the warehouse where you received the matched purchase order; otherwise, it uses the division you enter here to post to the General Ledger Interface table. Divisions are defined in and validated against the Division table; see Working with Divisions (WDIV) for more information. Alphanumeric, 2 positions; required.
Bank	This code represents the bank against which you are posting this A/P transaction. Defined in and validated against the Bank table; see Working with Banks (WBNK) for more information. Alphanumeric, 3 positions; required.

Completing this screen: Enter the division and bank codes.

If Use Preprinted Checks (C51) in the System Control table is selected, you advance to the Starting Check # Windowl otherwise, the system assigns the next available A/P check number from the Number Assignment table automatically, and generates the Disbursements Journal and A/P Checks.

Starting Check # Window

Use this window to indicate the first check number to use when generating A/P checks. You advance to this window if the Use Preprinted Checks (C51) system control value is unselected. This window lists the last check number used for an A/P check.

When you complete this window, the system submits the job CHKPRT and returns to the previous screen. This job produces the Disbursements Journal and the A/P Checks. If there are A/P invoice notes, they print as well. See Paying Checks.

A single check for a vendor can pay off multiple vendor invoices. See System Control Values Related to A/P Checks for more information.

Updates: The checks listed on the Disbursements Journal are added automatically to the A/P Reconciliation table so that you can reconcile the check once it has been cashed, or void the check if needed. See Work with A/P Check Reconciliation (WREC).