Creating a Warehouse Replenishment Request

Standard replenishment process: Select Create at the Work with Warehouse Replenishment Screen to advance to the Create Warehouse Replenishment Screen. The system evaluates the replenishment requirements of the 'To' warehouse or warehouses you select at this screen, and compares these needs with the stock available in the 'From' warehouse. The system then creates a replenishment request that includes each item it selects for replenishment; the items are in allocated (A) status. You can review the items included in the request through the Work with Warehouse Replenishment Detail Screen. At this screen, you can also unallocate items within the request that you do not want to transfer.

The system also produces the following when you generate a request:

• a warehouse replenishment label for each unit of each item if a program name has been defined in the Warehouse Replenishment Label Program (F57) system control value.

• the Replenishment Pick Worksheet

• the Replenishment Receiving Worksheet

See Replenish Warehouses Overview for detailed descriptions of how the warehouse replenishment process works, and for a brief listing of the related system control values that specify which types of locations to use for fulfilling warehouse replenishment requests.

Create Warehouse Replenishment Screen

How to display this screen: Select Create at the Work with Warehouse Replenishment Screen.

Field	Description
Replenish from warehouse	The code of the warehouse that is being used to replenish another warehouse. Warehouse codes are defined in and validated against the Warehouse file. Numeric, 3 positions; required.
To company	The company code of the warehouse that is being replenished (the warehouse in the To warehouse field). The code of the current company defaults when this field is blank. Company codes are defined in and validated against the Company file. Numeric, 3 positions; optional.
To warehouse	The code of the warehouse that is being replenished. You have the option of selecting more than one warehouse at a time for replenishment. If you leave this field blank, all warehouses for the company in the To company field will be evaluated for replenishment. Warehouse codes are defined in and validated against the Warehouse file. Numeric, 3 positions; optional.

 

Instructions:

1. Enter the code of the warehouse that will be used to replenish another warehouse (the Replenish from warehouse).

2. Enter the company code of the warehouse that is to be replenished. You can leave this field blank if the warehouse you are replenishing is associated with the current company.

3. Enter the code of the warehouse to be replenished (the To warehouse). Leave this field blank to replenish all warehouses for the company or to select additional warehouses for replenishment. If you leave this field blank, the message Multiple Warehouses Selected will display when you verify your entries.

4. Select Add’l Warehouses to select additional warehouses in the company for replenishment. See Work with Replenish to Warehouses Screen in Add Mode.

5. Select Specific Items to select only specific items for replenishment. See Select Items/Split-SKU Screen. You can use this feature only when you are replenishing one warehouse at a time.

 

6. Select Accept. If there is no auto-restock location defined for the To warehouse, you advance to the Auto-Restock Location Window. Otherwise, this generates the Replenish Warehouses program for the selected warehouses or items. The system submits the job AUTSTKALOC, which generates the replenishment request and the Replenishment Pick Worksheet. The system also generates the Replenishment Receiving Worksheet if the Receive restock transfers field for the To warehouse is selected. You return to the Work with Warehouse Replenishment Screen.

7. Repeat the above steps above as needed, or select Reject to reject the replenish request.

Note: If you leave the To warehouse field blank to select multiple warehouses, and one or more of the warehouses has no auto-restock location defined, no replenishment request will be generated for that warehouse. The system will not display the Auto-Restock Location Window.

Screen Option	Procedure
Select additional warehouses to replenish	Select Add’l Warehouses to advance to the Work with Replenish to Warehouses Screen in Add Mode.
Select specific items to replenish	Select Specific Items to advance to the Select Items/Split-SKU Screen.
Generate the replenishment request	Select Accept to run the Replenish Warehouses program and generate the request, the Replenishment Pick Worksheet, the Replenishment Receiving Worksheet (if receiving restock transfers) and a replenishment label for each unit of the items included in the request.
Reject the replenishment request	Select Reject.

Auto-Restock Location Window

Purpose: The system requires an auto-restock location for the warehouse being replenished. This is the default location where the system places the inventory initially, before you transfer it to its actual locations in the warehouse. For example, the auto-restock location could represent the loading dock or receiving area where the inventory is unloaded.

You define the auto-restock location in the Warehouse file. If you select a warehouse for replenishment whose Auto restock location field is blank, a pop-up window displays allowing you to assign the location at this time. The system updates the Auto-restock location field in the Warehouse file with your entry in this window.

The system requires a restock location because it requires a 'To' location and a 'From' location for an inventory transfer transaction, and the system does not determine the actual locations where the inventory will be placed in the 'To' warehouse when you run the replenishment program. Inventory is transferred from the picking location in the 'From' warehouse and is placed in the auto-restock location in the 'To' warehouse.

If the location code you want to assign is not defined in the Location file, you can advance to the Create Location Screen from the window by prompting on the Auto-restock location field and then selecting Create.

How to display this screen: Select Accept at the Create Warehouse Replenishment Screen if there is no Auto-Restock location defined for the warehouse you are replenishing.

Instructions:

1. Enter a valid location code. The Auto-restock location field in the Warehouse table will be updated, and you will return to the Create Warehouse Replenishment Screen. The system displays the following message if you enter an invalid location code for the warehouse: Location not found.

2. Prompt on the Location field to advance to the Select Location window, which displays a list of available locations in the warehouse being replenished. You can select a location code at this window, or you can create a new location code by selecting Create. See Creating and Maintaining Locations (WLOC).

3. Select Exit to cancel and return to the Create Warehouse Replenishment Screen.

Work with Replenish to Warehouses Screen in Add Mode

 

Purpose: Use this screen to select warehouses to replenish. You can select as many warehouses as you want. The system will create one replenishment request containing all the warehouses you select.

Note: To run the replenishment for all warehouses in a particular company, leave the To warehouse field on the Create Warehouse Replenishment Screen blank.

How to display this screen: Select Add’l Warehouses at the Create Warehouse Replenishment Screen.

Instructions:

 

1. Enter the code of each warehouse to replenish. Your entry is cleared from the screen.

 

2. The system displays the following message if you enter an invalid warehouse code for the company. Warehouse (xxx) does not exist in company (xxx).

3. Enter corrections as needed.

4. The system displays the Auto-Restock Location Window if you have not defined a restock location for the selected warehouse.

5. Continue entering warehouse codes as needed.

6. Select Change to view or revise your warehouse selections.

Work with Replenish to Warehouses Screen in Change Mode

 

Use this screen in Change mode to review each warehouse selected for the replenishment run, or to delete any of your selections.

 

How to display this screen: Select Change at the Work with Replenish to Warehouses Screen in Add Mode, or select Add’l Warehouses at the Create Warehouse Replenishment Screen if you have already selected warehouses.

To add: Select Create to return to the Work with Replenish to Warehouses Screen in Add Mode to continue selecting additional warehouses for replenishment.

Select Exit to return to the Create Warehouse Replenishment Screen to continue with the replenishment request. The following message appears next to the To Warehouse field: * Multiple Warehouses Selected.

Select Items/Split-SKU Screen

Purpose: Use this screen to select specific items to replenish.

The system performs the replenishment evaluation for the item immediately.

To use: Enter an item/SKU in the entry fields. If the item requires replenishing, the transfer request will be listed in an allocated (A) status. The quantity to pick from each location in the 'From' warehouse to fulfill the replenishment request will also be indicated. You can unallocate the item/location if you do not want to transfer the system-recommended quantity from that location. If you unallocate the transfer request, the system deletes this replenishment detail.

Note: You cannot use the Select Items screen if you are generating the warehouse replenishment for more than one warehouse.

How to display this screen: Select Specific Items at the Create Warehouse Replenishment Screen.

Field	Description
Sts (Status)	The status of the item for replenishment. Valid values are: • A - Allocated = The item is allocated in the From Location for the warehouse transfer. The following updates occur: • The Quantity printed field in the Item Location file in the 'From' warehouse is increased by the replenishment quantity. • The Reserve transfer quantity in the Item Warehouse file in the 'From' warehouse is increased by the replenishment quantity. • The system processes an inventory transfer transaction when you confirm the replenishment request. Inventory in the From Location decreases; inventory in the auto-restock location in the 'To' warehouse increases. • U - Unallocated = The item has been unallocated for replenishment transfer in the From location. The following updates occur when you unallocate a transfer request: • The Quantity printed field in the Item Location file is decreased by the replenishment quantity. • The Reserve transfer quantity in the Item Warehouse file in the 'From' warehouse is decreased by the quantity unallocated for the item. • The system will not perform an inventory transfer transaction when you confirm the replenishment request. See Creating and Maintaining Item Warehouses for descriptions of these Item Warehouse and Item Location fields. Alphanumeric, 1 position; display-only.
Item	The code of the item being replenished. You must enter a valid item code associated with both the 'From' warehouse and the 'To' warehouse. Alphanumeric, 12 positions; required.
SKU	The item's characteristics, such as its color or size. A valid SKU for the item is required if the item has SKUs. Alphanumeric, three 4-position fields (split SKU); required if the item has SKUs.
From location	The location in the 'From' warehouse where the item will be picked to fulfill the replenishment request. The Printed quantity in this location increases by the transaction amount when the transfer is allocated. The On-hand quantity in this location decreases when you confirm the replenishment request. Alphanumeric, 7 positions; display-only.
Cmp (Company)	The company code of the warehouse that is being replenished. Alphanumeric, 1 position; display-only.
Whs (Warehouse)	The code of the warehouse that is being replenished (the 'To' warehouse). Numeric, 3 positions; display-only.
Location	The auto-restock location defined for the warehouse that is being replenished. The system transfers the inventory to this location in the warehouse when you confirm the replenishment request. Alphanumeric, 7 positions; display-only.
Quantity	The recommended quantity to replenish. This quantity will be transferred from the From location to the auto-restock location in the 'To' warehouse when you confirm the replenishment request. Numeric, 7 positions; display-only.

 

Instructions: Use the following steps to select specific items for replenishment.

1. Enter the item code/SKU of the item you wish to replenish. The item/SKU must be associated with both warehouses and must be available for replenishment. The system displays a message such as the following if the item cannot be allocated for replenishment: Item (AA100/Blue) not available for Autostock.

An item may be unavailable for selection based on the quantities specified for the item warehouses, because there is still a sufficient quantity on-hand in the 'To' warehouse, or based on the system control values that specify the types of locations that can be used to fulfill replenishment requests; see Replenish Warehouses Overview for a brief listing. If the item is not associated with the warehouse, or if the item/SKU is not valid, the system displays a message such as the following: Item Warehouse (XXX/XXXXXXX) does not exist.

2. The item is added to the replenishment request in an allocated (A) status for each location in the 'From' warehouse where the item is to be picked.

3. Select Unallocate next to any item and location that you do not want to transfer to the warehouse being replenished. The status change to U (unallocated). When you process the request, the system does not include the item and location.

4. Select Allocate next to any item and location that is currently unallocated (U) to re-allocate the item and quantity in this location.

5. Continue entering items and SKUs as needed.