Processing, Confirming and Unallocating Replenishment Requests

Purpose: The warehouse replenishment request specifies the items to replenish, replenishment quantities, locations where the item should be picked, and the warehouse and restock location where the items will be transferred when you confirm the request.

For warehouse replenishment requests: The item quantities to replenish were suggested by the system; the actual quantity and requested quantity are the same. The system put the items in an allocated (A) status when you created the request; the system also generated a Replenishment Pick Worksheet for the 'From' warehouse to assist you in picking each item to fulfill the replenishment. You have the option of unallocating an item if you cannot fulfill the entire quantity of the item. You cannot change the replenishment quantity when using the standard process.

You can print or reprint the Replenishment Pick Worksheet. You can also print the Replenishment Receiving Worksheet if the Receive restock transfers field for the 'To' warehouse is selected.

Confirming the request: An inventory transfer transaction takes place for each allocated item when you confirm the request; inventory in the location in the 'From' warehouse decreases and inventory in the auto-restock location in the 'To' warehouse increases. The system performs any postings to the General Ledger Interface table at this time.

Putting away stock: If you need to transfer items from the 'To' warehouse's restock location to their ultimate locations (the Receive restock transfers for the 'To' warehouse is selected), the request remains on the system. You use Placing Stock to put the items away. If the Receive restock transfers field for the 'To' warehouse is unselected, the system deletes the replenishment request when you confirm it.

In this topic:

• Work with Warehouse Replenishment Detail Screen

• Changing Quantity or Status

• Confirming Replenishment Requests

Work with Warehouse Replenishment Detail Screen

Purpose: This screen displays each item included in the replenishment request, and related information such as quantities and locations.

You can use this screen to review the items in the request, or to change the quantity, unallocate or reallocate, or process items.

How to display this screen: Select Work with details for a replenishment request at the Work with Warehouse Replenishment Screen.

Note: If you select Work with details for a replenishment request in a C (confirmed) status and you do not advance to this screen, it means that the transfers have been processed and the request is still on the system because the stock needs to be put away.

Field	Description
Batch number	The number associated with the batch. This field is not currently implemented. Numeric, 7 positions (3-position warehouse code and 7-position purchase order number); display-only.
Sts (Status)	The replenishment status of the item.Valid values are: • A = Allocated. The item is allocated in the From Location for the warehouse transfer. When you create a replenishment request, items will appear initially in allocated status. This status indicates that: • The Quantity printed for the item in the location indicated in the 'From' warehouse is increased by the actual quantity. • The Reserve transfer quantity for the item in the 'From' warehouse is increased by the actual quantity.
	The system creates the replenishment record for each item in allocated status. Unless you change the item's status by unallocating, the item will be transferred to the 'To' warehouse when you confirm the request.
	• U = Unallocated. The item will not be transferred when you confirm the request. You can unallocate an item by selecting Unallocate for it. The following updates occur for the item in the 'From' warehouse when you unallocate an item in a request: • The Quantity printed for the location indicated decreases by the Act qty. • The Reserve transfer quantity in the warehouse decreases by the Act qty. • The Act qty changes to zero • The Rqst qty changes to zero (standard process only)
	Note: If there is a record of a requested item in the 'From' warehouse, but it is not available in a pickable location, the system will ignore the item request. Alphanumeric, 1 position; optional.
Item	The code of the item to replenish. Alphanumeric, 12 positions; optional.
SKU	The item's unique characteristics, such as its color or style. Scanning on this field is not currently implemented. Alphanumeric, three 4-position fields; display-only.
Item description	The description associated with the item. Alphanumeric, 30 positions; display-only.
From location	The location where the item should be picked or scanned in the 'From' warehouse. See Replenish Warehouses Overview for information on how the system selects locations in the 'From' warehouse. Alphanumeric, 7 positions; optional.
Rqst qty (Requested quantity)	For standard replenishment, this is the amount calculated by the system for the request, and is identical to the Act qty. Numeric, 7 positions; optional.
Act qty (Actual quantity)	The quantity of the item determined by the system to be available to fulfill the replenishment request. See Replenish Warehouses Overview for descriptions of how the system determines the actual quantity. You can change the actual quantity by unallocating the item (the quantity changes to zero); see Changing Quantity or Status. Scanning on this field is not currently implemented. Numeric, 7 positions; display-only.
Cmp (Company)	The company code of the warehouse being replenished. Numeric, 3 positions; optional.
Whs (Warehouse)	The code of the warehouse being replenished with this transaction (the 'To' warehouse). A replenishment request can contain transfers for more than one warehouse. Numeric, 3 positions; optional.
Location	The code of the auto-restock location in the warehouse being replenished. All allocated items will be transferred to this location when you confirm the request. The system uses the location specified in the Auto restock location field on the Warehouse table. Alphanumeric, 7 positions; optional.

Screen Option	Procedure
Change the quantity of an item replenishment	Select Change Qty for the item to display the Change Actual Quantity pop-up window. This option is not currently implemented.
Reallocate an item replenishment	Select Allocate for the item to reallocate an item that is in an unallocated (U) status. See Changing Quantity or Status.
Unallocate an item replenishment	Select Unallocate for the item to unallocate the item replenishment line. See Changing Quantity or Status. Note: If you exit the screen when an item is in U status, the system deletes the item from the replenishment request.
Process an item replenishment	Select Process for the item to process an allocated item replenishment. This option is not currently implemented.
Confirm the replenishment request	Select Accept Batch. See Confirming Replenishment Requests.
Print the Replenishment Receiving Worksheet	Select Print Receiv. W/sheet. See Replenishment Pick Worksheet.
Print the Replenishment Pick Worksheet	Select Print Pick Worksheet. See Replenishment Receiving Worksheet.

Changing Quantity or Status

Purpose: At the Work with Warehouse Replenishment Detail Screen you can reallocate or unallocate the actual quantity of an item replenishment request line.

To allocate: To allocate a line that is currently unallocated (U status), select Allocate for the item and select OK. The status changes to A and the Actual quantity field returns to its original value. The Requested quantity also returns to its original value. Additionally, the system updates the Reserve transfer quantity and Quantity printed fields to reflect the change.

To unallocate: To unallocate a line that is currently allocated (A status), select Unallocate for the item and select OK. The status of the line changes to U and the Actual quantity for the line changes to zero. The Requested quantity also changes to zero. The system updates the Reserve transfer quantity and Quantity printed fields to reflect the change. The system will delete this line when you exit the screen.

Confirming Replenishment Requests

Purpose: You must confirm the replenishment request to update the system with the item quantities that were transferred. When you confirm the request, the system puts through an inventory transfer (transaction type T) for each processed item and location. Inventory quantities in the designated locations in the 'From' warehouse decrease; inventory quantities in the restock location in the 'To' warehouse increase.

If the Receive restock transfers field for the 'To' warehouse is selected, the replenishment request remains on the system in a confirmed (C) status until you place all transferred stock in the 'To' warehouse. You can use Placing Stock to move the inventory to its actual warehouse locations in the 'To' warehouse.

Note: You should not place the stock through a regular inventory transaction; this would not delete the replenishment request from the system.

If the Receive restock transfers field is unselected, the request is deleted from the system when you confirm it. You must use inventory transactions to record stock transfers from the auto-restock location in the 'To' warehouse to its actual locations.

Confirming the replenishment: The replenishment request should be confirmed after the inventory has been received in the 'To' warehouse.

Warehouse transfer inventory transactions acknowledging the transfer are processed as soon as the transfer is confirmed. If the table is confirmed before the inventory arrives, it will be included in the on-hand quantity in the 'To' warehouse and will be available for reservation, even though it has not physically arrived yet. Although the on-hand quantity is not reduced in the 'from' warehouse until the request is confirmed, the inventory allocated for replenishment will not be reserved for orders or for other replenishment requests because it is included in the Printed quantity amount for each applicable location.

You can confirm warehouse replenishment requests by:

• selecting Confirm transfer for the request at the Work with Warehouse Replenishment Screen

• selecting Accept Batch at the Work with Warehouse Replenishment Detail Screen

If you attempt to confirm a request that is already confirmed, the following message indicates: Autostock Control already confirmed.

The system submits the job AUTOSTKCFM. For each item to be transferred, his job:

• decreases the inventory in the 'From' warehouse locations

• increases the inventory in the auto-restock location in the 'To' warehouse

• decreases the printed quantity in the 'From' warehouse locations

• decreases the reserve transfer quantity in the 'From' warehouse

• posts any relevant transactions to the General Ledger Interface table, including any markdowns specified in the Autostock Replenishment Work table.

• processes the inventory transfers described above for each allocated (A) item

• deletes the replenishment records for each unallocated (U) item

• retains the replenishment request if the Receive restock transfers field is selected for the 'To' warehouse, so you can use Placing Stock.

Deleting a request: You can delete a replenishment request by unallocating each line and confirming the request as described above.