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Space Holds in the Function Space Diary

A space hold is a temporary or permanent hold placed on a function space to reserve it for an event during a future time period. When a space hold is temporary, the function is referred to as being detailed. Typically, when a space hold is applied, the space must be held regardless of whether or not it is used. The diary can display space holds. For more information about space holds, see About Space Holds.

The Function Space Diary characteristics that support the management of space holds are as follows:

• Display space holds in the diary.

  A space hold function appears in the diary in the color defined by the administrator. The color can be different from the color in which the diary displays regular functions.

  The color for the space hold is the color that the administrator has defined in the Function Space Administration screen, Function Space Diary Administration view.

• Show that other spaces are blocked because of a space hold.

  When a function space is booked as a space hold, the diary blocks the space that is taken up because of this booking. For example, if Salon A is booked from 1:00 p.m. to 2:00 p.m., then Salon AB is also blocked from 1:00 p.m. to 2:00 p.m. because of the booking in Salon A.

  A setting in the Function Space Administration screen, Function Space Diary Administration view enables administrators to set the color and pattern of such secondary blocked spaces.

• Display the individual functions that are booked within a space hold.

  When a space hold is detailed with subfunctions, these subfunctions are assigned a function space and displayed in the diary. (Under circumstances that are not part of a detailing scenario, subfunctions are not displayed in the diary.) Child subfunctions are not displayed in the diary. Subfunctions do not appear in the Compact Diary view. The display color of subfunctions is the same as the color of the parent function.

  A setting in the Function Space Administration screen, Function Space Diary Administration view enables administrators to turn off the display of subfunctions.

• Differentiate the individual functions that are part of a space hold.

  Users can distinguish the functions that are part of a space hold through a visual indicator. The diary provides options to modify the pattern of subfunctions. By default, the pattern is the same color that is used to show regular booked functions.

• Show the blocked space that is blocked by a function within a space hold.

  Users can see the blocked space that is blocked due to a space hold by way of a color that represents the space that is blocked by a function within a space hold. Users can also distinguish this blocked space from the space within a space hold that is not blocked by a function. This is accomplished by providing two shades of color for the blocked space.

  The color is modifiable in the Function Space Administration screen, Function Space Diary Administration view. A setting enables administrators to turn off the display of subfunctions. In this view, if the display of subfunctions is turned off, then the blocked space will not be shown.

• Provide drag-and-drop capability for functions within a space hold.

  For more information, see Moving Space Hold Bookings.

For more information about the color display settings in the Function Space Administration screen, Function Space Diary Administration view, see Defining Status Color Schemes for the Function Space Diary.