Adding/Editing a Time Card

  1. In Reporting and Analytics, click Labor Management, and then click Payroll Preprocessing.
  2. In Payroll Preprocessing, click Time Cards.
  3. Search for and select an employee, and then click Edit.
  4. If you want to add a new time card, click Add Time Card.
  5. If you want to edit an existing time card, select a time card record, and then click Edit.
  6. Update the following information:
    • Employee: Shows the name of the employee for whom you are adding or editing the time card entry.

    • Location: Select the location where the employee worked for the time card entry.

    • Revenue Center: Select the revenue center where the employee worked.

    • Job Name: Select the job name worked for the time card entry for the employee.

    • Clock In Date: Select the date of activity.

    • Clock In Time: Select the clock-in time for the time card entry.

    • Clock In Status: Select the clock in status, for the time card entry.

    • Clock Out Time: Select the clock-out time for the time card entry.

    • Clock Out Status: Select the clock-out status for the time card entry.

    • Direct Tip: Enter all direct tips for the employee for the shift.

      This field is mandatory. No entry results in a zero (0) value.

    • Indirect Tip: Enter all indirect tips for the employee for the shift.

      This field is mandatory. No entry results in a zero (0) value.

    • Reason: This field is only available if you are editing an existing time card. You are required to enter a reason for the revisions, such as late from break, forgot to clock out, and so on.

      When time cards are edited, a record is made on the time card itself that specifies the date the time card was modified, who modified it, the reason given, clock in and clock out date and time, the job name, and the revenue center affected. This is to ensure proper time keeping is kept and that those capable of changing time cards are kept accountable. Reason Codes are created in the Payroll Administration Reason Codes page.

  7. Click Save.