Booking Date / Book Periods on the Branch and Profit Center Level – General Notes
The
following description deals with:
- Definition of the Book Period
- How is the new Booking Date to be determined?
- Security Elements
- Determination of the Booking Date
The
daily booking statistics on the branch and profit center level (Booking Statistics Branch / Booking Statistics Profit
Center) have been added by the field Book Period which is a counter.
The
counter will be increased by 1
Since
the book period counter counts consecutively and is displayed in the daily
branch and profit center reports, the complete collection of all turnover
values is guaranteed at the same time.
The
preconditions for establishing a book period counter are that the Period in the statistics parameters in Booking Statistics Branch and Booking
Statistics Profit Center is set to Day.
The
reports of a booking statistic can only be printed when the period is
completed. It is completed when the booking date in the branch or profit center
state is more current then the date of the statistic programs in use.
There
are generally 3 ways to shift to the new booking date:
- "Act. Date is book date"
If the parameter Act.
Date is book date is set in the profit
center (see also Description of the deactivated Switch below) the booking date is automatically updated in the course
of the change of the system date, i.e. from 00.00 everything will be
booked in the new day. The actual shift to the new date takes place with
the first transaction in the POS system on the new day (this ensures that
no book periods are opened on book-free days, e.g. Sunday etc.). If the
current date is the booking date it is not necessary to activate a new
(booking) day via the button New Day. Especially in the
hospitality area it is often useful to book the hours from 00.00 to 03.00
in the previous day. In this case, the switch must not be activated.
However, for the booking end, the new day has to be activated via the
button of the same name. An example can be found under Book Periods Waiters.
Button "New Day "
- The second way to shift the date is to click on
the button New Day in the window Branch or Profit Center (changing the date on
the branch level means that the date will be changed in the assigned
profit centers, too). The MICROS Retail OSCAR POS application is informed that one book period
is to be closed and the next one is to be opened.
- A new book period will be generated by the first
transaction, though, so a new book period will not be opened
automatically. This functionality makes possible that
- no new book periods are opened on book-free
days (e.g. Sundays in the SB area or closing days in the hospitality
area) or
- that everything is booked in the new day
previous to the change of the system date (e.g. from 22.00 on,
everything will be booked in the new day).
- The shift to the new date takes place
independent from the circumstance if a cashier is signed on or not.
- Please make sure that the entered time does not
differ from the entry Change date from in the windows Profit Center or Branch.
- Change Date at
If the switch Act. Date is Book date is not
activated and if you have not
activated the button New Day
the booking date can also be updated via the parameter Change Date at in the window "POS type". By this, the system
compares the current booking time with the time entered under this
parameter (default: 06.00 h). If it is earlier no update will be carried
out; if the entered time is exceeded the booking day will be updated. The
update takes place with the first transaction in the POS system.
Notes:
It applies here, too, that the change of the booking date is
independent from the circumstance if a cashier is signed on or not.
Please make sure that the entered time does not differ from the entry
“Change Date from” in the windows Profit Center or Branch,
i.e. a manual date change is not possible before the entered time.
In
the area of book periods, two security elements have been integrated:
- You can update the date max. one day past the current system date
/ calender date with the button New Day.
The multiple confirmation of the button by mistake will be rejected with
the error message Date is max..
- If the system recognized during a booking
procedure that the booking date still equals the one of the previous day
and the sign-on at the system happened after 06.00 h the booking date will
be changed automatically to the current date. This prevents bookings in
the wrong day because e.g. the button has not been activated by mistake.
Afterwards, nothing can be booked in the previous day. The automatic date
change will be protocolled in the ERRLOG file (booking date too old, switched to dd.mm.yy).
As
mentioned above, the system and booking dates do not always have to be the
same, i.e. a newer booking date than the system date can be generated via the
button “New Day”, or everything is booked in the previous day up to 06.00 h
before changing the date. These are reasons for which the booking and system
dates differ on purpose.
However, there are still undesired situations in which such discrepancies
occurred, e.g. an offline case or the circumstance that – for whatever reason –
there was no booking at all in a profit center for several days. The booking
date would therefore be long behind the system date.
In
such cases, the booking date can be determined as follows:
With
the first transaction at the POS terminal, the booking date will be compared
with the system date.
- The booking date (e.g.:
10.01.1999) and System date (e.g. 10.01.1999) are the same.
The booking date will not be
adjusted.
- The booking date (e.g. 10.01.1999) is older than
the system date (e.g. 15.01.1999).
If the booking date is older than the system date the booking date will be
adjusted to the system date. The date change procedures ( button “New
Day”, “Act. Date is Book Date”, “Change Date from”) are described above.
- The booking date (e.g. 10.01.1999) is younger
than the system date (e.g. 09.01.1999).
The MICROS Retail OSCAR POS application only allows the booking date to be max. one day
younger than the system date (see Security Elements). The booking date will not
be adjusted to the system date.
MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin
Germany