Profit Center

The following program description deals with:

Remarks on the Program Function

By use of this program you can maintain the Basic Data, i.e. create, edit or delete records. You can display previously saved data for information purposes.

The MICROS Retail OSCAR POS application must have a hierarchy structure similar to the organizational structure of business entities for practical and programming reasons.

This structure must be set up before the system is used. The extent of this structure and the levels which must be created depend on the company structure.

The illustrations, Self-Service Sector and Hospitality Sector, show the hierarchy structure. These illustrations indicate the order in which this structure must be formed: If one level is assigned to another, then the other must already exist in the system. Despite this requirement, you can exit a maintenance program by left-clicking the appropriate screen button and create a higher organization level.

A profit center is assigned to a Branch. For example, profit centers in a department store could be defined as the "main store", "beverage market", "DIY market", as well as "bar" and "beer garden" in a restaurant. A maximum of 9999 profit centers can be assigned to a branch. On the other hand, one or more Terminals can be assigned to a profit center.

Note:

Example: Sales terminals and sales terminal types are assigned to a profit center, profit centers to a branch, and branches to a Company.

·        Tip: It is advisable to select values at the various levels that provide a clear assignment structure.

Example: Company 1 is assigned branches numbered 11, 12, 13, etc. Branch number 11 is assigned profit centers numbered 110, 111, 112, etc.

In principal, the following order applies:

  1. Define the Licensee by entering a short description, name, etc.
  2. Create companies
  3. Create branches and assign them to existing companies.
  4. Create profit centers and assign them to existing branches.
  5. Create sales terminals and assign them to existing profit centers.

Adding records

Insert a new record by entering a valid unused number in the profit center field.

Modifying records

Retrieve the record by entering values in the indicated key fields, and the data is displayed on the screen. Move the cursor to the appropriate fields, update these fields and save the modified record.

Deleting records

After you have retrieved the record, select the delete command in the process menu or the toolbar. Note that a deletion is permitted only when conditions for it are met.

Remarks on the Input Fields

This paragraph will provide a short overview over the options available for updating these Basic Data.

Just like in almost any other program:

Company

Permitted input range: numeric, 1 - 9999

Enter the company number to which the profit center is to be assigned.

If you do not know the number, you can select the data record via the Search function.

Branch

Permitted input range: numeric, 1 - 99999

Enter the branch number to which the profit center is to be assigned.

If you do not know the number, you can select the data record via the Search function.

Profit Center

Permitted input range: numeric, 1 - 9999

Enter any valid unused number to create a profit center. The number must be unique. A profit center can be assigned to only one branch, but a branch can have several profit centers assigned to it. Several sales terminals can be assigned to a profit center.

To make changes or deletions, retrieve the record by entering appropriate numbers in the indicated key fields. If you do not know the number, you can select the data record via the Search function.

Note:
A profit center must exist before clicking the station button to create one or more stations. You must define these stations further by selecting the menu path Operator -> Details and entering a number in the station field.

Descriptor

Permitted input range: max. 20 alphanumeric characters

Enter the name of the profit center in a new record here. Input of the descriptor is optional.

When editing or deleting a record, the profit center name is displayed immediately after the profit center number is entered.

Welcome drink

Permitted input range: decimal, max. 14 digits, no decimal places

Enter the item number here for the welcome drink which is to be recorded automatically as the welcome drink. The items is entered in this field and will be recorded automatically under On-the-house when a new table is opened.

This option can only function if a terminal has been parametered for waiters (see Update program Application -> Parameter -> Misc. Param. -> Terminal type.

If you do not know the number, you can select the data record via the Search function.

Note:

·        If you define an item as a welcome drink, then you must also assign a no charge Operation Mode.

Table status background

Permitted input range: max. 20 alphanumeric pos.

This field is reserved for entry of the path and the file name for a background graphic of the dynamic tables for the operator with the option "Head waiter" (e.g. ..\bmp\bg1.bmp).

The dynamic table information for the head waiter signed on at the terminal is called up at the POS with keyboard event <ENTERHWD>. The option "Head waiter" must be set for this operator in program Operator.

 Click on the graphic for further help with Table status for head waiter.

Operation Mode

Permitted input range: numeric, 1 - 9999

Enter the number of operation mode type "On the house" which is to be used for automatic recording of a welcome drink. The operation mode must have already been programmed with same-name program.

If you have already created a Welcome Drink item, you must assign a No Charge operation mode here.

GC Limit

Permitted input range: decimal, max. 12 digits including max. 2 decimal places

Enter the monetary limit for a guest check in this profit center if applicable.

Price List

Permitted input range: numeric, 1 - 9999

The MICROS Retail OSCAR POS application enables a flexible price structure. It is possible to assign a price list to a company, which then applies to all branches and their profit centers in this company. You can assign a price list to a single branch, groups of branches or individual profit centers. This special price list always has priority over price lists at higher levels. It is not necessary to assign a price list to every level. For example, you can assign a price list to a profit center of a branch without assigning a price list to the branch itself. You can find further information about price structuring at Price List.

Enter in the price list field the number of the price list to be assigned to the profit center. If you do not know the number, you can select the data record via the Search function.

Organisationsebene

Preisliste

Gültigkeit

Mandant

Preisliste 1

Gültig für den Mandanten

Hausgruppe

Preisliste 2

Gültig für eine Gruppe von Häusern (hat Vorrang vor der Preisliste des übergeordneten Mandanten).

Haus

Preisliste 3

Gültig für ein spezielles Haus (hat Vorrang vor der Preisliste der übergeordneten Hausgruppe).

Profit center

Preisliste 4

Gültig für eine spezielle Profit center (hat Vorrang vor der Preisliste des übergeordneten Hauses).

Price/Time

Permitted input range: numeric, 1 - 99

The MICROS Retail OSCAR POS application enables you to set up so-called timetables, in which you can apply price lists to limited time periods, e.g. happy hour.

Enter a timetable number which has already been created with the Price/Time and Time table programs. If you do not know the number, you can select the data record via the Search function.

Cost Center

Permitted input range: numeric, 1 - 999

Enter the number of the cost center to be assigned here.

Stock Table No.

Permitted input range: numeric, 1 - 9999

Enter the number for the stock table assigned to this profit center. If you do not know the number, you can select the data record via the Search function.

Note:
Link of a stock table to a profit center is optional. If the same stock link is to apply to all articles in a branch, the stock table should be linked to a branch. However, a stock table can be linked to every Profit center and every Terminal if a different link is to apply for the same article in this profit center or at this terminal.

Media cust.display

Permitted input range: numeric 0 -9999

Enter the number of the play list which is to be linked to this profit center for the media customer display.

Note:
The play list is set up in program Application -> System -> User interface -> Playlist and this can be linked to a branch, a profit center or a POS terminal. If the same play list is to apply to all POS terminals in a branch, linkage of a play list to a branch is sufficient. However, a dedicated play list can also be linked to each profit center and to each POS terminal if a different play list is to apply to this profit center or POS terminal.

 Click on the graphic for further help with set up of a Media cust.display.

Business no. bonus

Entry range permitted: alphanumeric, max. 7 pos.

 

Terminal no.

Entry range permitted: alphanumeric, max. 16 pos.

 

Retailer Number

Entry range permitted: alphanumeric, max. 19 pos.

Currency code

Entry range permitted: alphanumeric, max. 3 pos.

 

Business Code

Entry range permitted: alphanumeric, max. 4 pos.

Autom. logout type

Field with firmly defined selection options

Select one of the sign-off types offered for operators by clicking on the field and with a second click confirming the option required.

The system offers the following:

Note:
In addition to selecting the sign-off type the time which is to elapse before an operator who has not been active at the terminal is automatically signed off is entered in minutes in field "Autom. logout time". This setting applies to all terminals in this profit center. If this setting is only to apply to one particular operator this should be set in program Operator -> Details 3. This setting applies to itemising terminals only.

Autom. logout time

Entry range permitted: numeric, 1 - 9999

Enter a value in minutes to define when the operator is to be automatically signed off at the terminal.

Note:
The type of sign-off (final signoff, break or intermediate signoff) is defined in field "Autom. logout type" by selecting the type required. If this setting is only to apply to a specified operator this setting must be made in program Operator -> Details 3. This setting applies to itemising terminals only.

Main Till (decl.)

Entry range permitted: numeric, 1 - 999999

Enter the no. of a terminal which is to be used as the  main till (decl.).

Note:
If a main till (decl.) is defined the cash turnover of all terminals in this profit center will be diverted to the main till. The option Declared entry must be set in program Branch for the terminal so that the cash declared can be made per terminal. The cash amounts of all terminals in this profit center can then be finalised via the main till.

Default Table

Permitted input range: numeric, 1 - 9999

This is a collective memory for sales revenue that cannot be assigned to the correct table number for whatever reason (e.g. incorrect table link). These sales are saved with the table number entered here.

The system provides table number 9999 by default in this field; this can be overwritten.

Default Station

Permitted input range: numeric, 1 - 9999

This is a collective memory for sales revenue that cannot be assigned to the correct station number for whatever reason (e.g. incorrect station link). These sales are saved with the station number entered here.

The system provides station number 9999 by default in this field; this can be overwritten.

Note:
A profit center must exist before clicking the station button to create one or more stations. You must define these stations further by selecting the menu path Operator -> Details and entering a number in the station field.

Profit Center Type

Permitted input range: numeric, 1 - 99

If Profit Center Types are defined in the system, you can assign a type to the profit center displayed in the dropdown box.

Change Date at

Permitted input range: HHMMSS (hour, minute, second)

The entry in this field (an identical field is also at the Branch Level) specifies the earliest time in which transactions can be posted on the next day. When a new branch is created, this time is set to 20:30:00 by default.

Regardless of whether you accept or overwrite the default time, it is checked in both of the following cases:

An entry in this field becomes effective immediately.

Has stock on hand

Button activated: Operators with linked Has stock on hand record from the stock on hand in the profit center.
Button deactivated: Operators with linked Has stock on hand record from the store of this profit center or the store of the terminal.

Note:
A store of type Has stock on hand is a special form of stockkeeping. Has stock on hand is normally set up for selected articles for a specific operator. Administration of Has stock on hand for a specific operator is only possible if a Stock has been set up with option Has stock on hand. In addition, the Number of  Has stock on hands should also be linked in program Operator die zugeordnet and the option Has stock on hand should be set in program Profit center -> Add.data and in program Item for the item concerned.

Check Minimum Stock

Button activated: If the minimum stock entered in the Stock Item program is reached, then a corresponding message is displayed.
Button deactivated: No check of minimum stock is performed.

Note:
The current stock and the open order can be displayed on the sales screen for a sales item. More information can be found in the documentation Stock information on terminal.

Check Zero Stock

Button activated: If a recording leads to a stock <= 0, a message is shown and this must be acknowledged with key <C>. Please note that sales can continue if zero stock is reached.
Button deactivated: There will be no check.

Note:
The current stock and the open order can be displayed on the sales screen for a sales item. More information can be found in the documentation Stock information on terminal.

Separate Subtotal

Button activated: The subtotal does not include the previous subtotal.
Button deactivated: The subtotal includes the previous subtotal.

Generally when items are posted, the subtotal of the entire receipt is calculated by pressing the ST key. This subtotal contains any eventual previous subtotals.

However, if you activate the separate subtotal check box and later press the ST key once, then a subtotal is calculated in which only the amounts since the previous subtotal are included, i.e. any eventual previous subtotals are not included in the calculation. Pressing the ST key twice generates a subtotal of the entire receipt.

ST increase Guest Count

Button activated: The guest count is incremented when the ST key is pressed.
Button deactivated: The ST key has no effect on the guest count.

PLU increase Guest Count

Button activated: The guest count is incremented when items are posted.
Button deactivated: Item posting does not increment the guest count.

Data entry in the terminal system is simplified with this parameter. The number of guests must be entered manually in the system at the start of each booking if the number of guests is to be counted (e.g. for statistical evaluation). Manual input is not required if the guest count is automatically incremented when items are posted, e.g. a main course in a restaurant.

Void decrease Guest Count

Button activated: A void receipt or void guest check automatically reduces the guest count.
Button deactivated: A void receipt or void guest check has no effect on the guest count.

Current Date is Book Date

Button activated: The current system date (calendar date) is automatically the posting date.
Button deactivated: The posting date is independent from the system date.

If this check box is selected, the posting date is automatically updated when the system date changes, i.e. transactions are posted with the next day's date starting at 00:00 midnight. In this case, it is not necessary to activate a new (booking) day by clicking the New Day button. However, restaurants often post transactions from 00:00 - 03:00 with the date of the previous day. In this case, the current date is book date check box must be cleared, and the new day button is pressed after the last transaction is posted at closing time.

You can find further information at Booking Periods. An example for a waiter can be found at Booking Periods Waiter. If the current date is book date check box is not selected, then the date change at parameter in the Terminal Type window can be set for the time of the date change.

New Shift

Clicking this button informs the MICROS Retail OSCAR POS application that a new shift is beginning. All transactions that follow are posted to the next shift.

·        Note:
A new shift button is also located in the Branch window. Clicking this button opens new shifts at all branches.

·        You can find further information at New Day and Booking Periods. An example for a waiter can be found at Booking Periods Waiter.

New Day

Clicking this button informs the MICROS Retail OSCAR POS application that a new day is beginning at the profit center level. The new booking period is actually generated by the first transaction on the new day. This method enables you, for example, to receive an end-of-day report on Saturday before the next booking period starts when the first transaction is posted on Monday. In this case, no booking period is opened on Sunday.

Note:

then the posted date is automatically set to the current date. This prevents an accidental posting with the wrong date when, for example, an operator forgets to press the new day button. An automatic date setting instance is registered in the errlog file.

You can find further information at Booking Periods. An example for a waiter can be found at Booking Periods Waiter.

End of Day

If you have created an end-of-day chain report named End of Day, you can retrieve it by clicking this button. Pay attention to the correct spelling of the chain report name here. You can find further information about chain report maintenance at Chain Report.

Index

MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin