Stock Item

The following program description deals with:

Remarks on the Program Function
Remarks on the Input Fields
Use the Index to find the required field description.

Remarks on the Program Function

With this program you can maintain the stock items, i.e. insert new records, edit and delete the existing ones. You can also display the data on the screen for enquiry only.

Please note that items which have been identified in program Item as stock items can only be linked to a stock location.

The following buttons can also be found in this program:

Stock item state
The system goes to program Stock item state and the stock and inventory values for each stock item will be displayed and can be modified if necessary.
Stock item log
The system goes to program Stock item log and all the stock movements of a stock item can be viewed or printed..
Stock item copy
When this button is activated, the selected items can be copied to all branches stored in the system. This function is particularly useful when a new item is programmed as manual programming of a stock item does then not have to be carried out for every branch (see Copy stock item)

Remarks on the Input Fields

This paragraph will provide a short overview over the options available for updating these Basic Data.

Just like in almost any other program:

The Input Mask may be different in your MICROS Retail OSCAR POS program depending on the set-up of the application. In some cases some Data Fields may be missing.
Some input fields may contain default values or defined selection options; these cannot be updated.
The input mask contains some fields that require an entry and others in which entries are optional.
If the data record is updated via multi-page input masks, go to the Dialog Window by clicking on the appropriate buttons with <Mouse key 1>.
The same procedure applies to call up another update program from this program.
In some cases you may find that so-called "Switches" which - depending on the default - can be activated or deactivated with <Mouse key 1>. Activated switches are identified by their dark color, deactivated switches are lighter-colored.

Company

Permitted input range: numeric, 1 - 9999

Enter the number of the company to which this stock item is to be assigned. If you do not know the number, you can also select the data record via the Search Function.

Branch

Permitted input range: numeric, 1 - 9999

Enter the number of the branch to which this stock item is to be assigned. If you do not know the number, you can also select the data record via the Search Function.

Stock No.

Permitted input range: numeric, 1 - 9999

Enter the number of the stock location to which this stock item is to be assigned. If you do not know the number, you can also select the data record via the Search Function.

Item

Permitted input range: decimal, max. 14 digits

Enter the number of the stock item. If you do not know the number, you can also select the data record via the Search Function.

Preferred Supplier

Permitted input range: numeric 1 - 9999

The no. of the supplier who is preferred to deliver this item can be entered in this field. If you do not know the number, you can also select the data record via the Search Function.

This link of a supplier only defines that you prefer to buy this item from him. This supplier will be offered for an order.

Minimum

Permitted input range: decimal, max. 11 digits including max. 3 decimal places

Enter a value for the minimum stock level of this item. With an order suggestion, the system checks whether minimum stock is lower than the entry.

In program Item the order type also has to be set and this defines whether the field minimum or maximum stock is to be evaluated for an order suggestion.

Note:
In program Profit center -> Add.data you can activate the button "Check minimum stock" and "Check zero stock". A warning message will then be displayed if one of the stock values is lower than the stock entry.

A permanent display of the stock and order values can also be activated for the sales screen. Further details can be found in the documentation "Stock information at till".

Maximum

Permitted input range: decimal, max. 11 pos. with max. 3 decimal places

Enter a value to define the maximum stock for this stock item. With an order suggestion, the system checks whether maximum stock is lower than the entry.

The order type must also be set in program Item to define whether the field Minimum stock or Maximum stock is to be evaluated for an order suggestion.

Note:
In program Profit center -> Add. data you can activate the buttons "Check minimum stock" and "Check zero stock" to ensure that a warning message is displayed when these stock levels are lower than the entry in this field.

In addition, the stock and order values can also be displayed permanently on the sales screen. Further information can be found in the documentation "Stock information at till

Shelf Position 1

Permitted input range: numeric, 1 - 99999999

Enter the shelf position number where the item is stored in the warehouse.

Shelf Position 2

Permitted input range: numeric, 1 - 99999999

Enter the shelf position number where the item is stored in the shop.

Order category

Field with firmly defined selection options

Select one of the offered options to define the stock location for this stock item. Click on this field and with a second click define the required stock location.

The system offers the following order categories:

No
No special stock locations apply to this item, i.e. it can be ordered from any supplier or from another store within the branch.
Central
This stock item can only be ordered in the central. The prerequisite for this type of order is that ID Central has been set as order location for the branch within a Multibranch installation.
Central warehouse
This stock item can only be ordered in the central warehouse. The prerequisite for this type of order is that ID Central warehouse has been set as stock location in program Branch in a Multibranch installation.
Branch
This stock item can only be ordered from another branch. The prerequisite for this type of order is that ID Branch has been set as stock location in program Branch for a Multibranch installation.

Stock item group

Permitted input range: numeric, 1 - 999

Enter the number of the stock item group to which this stock item is to be linked. If you do not know the number, the data record can be selected with the Search function.

Stock item groups are maintained in program Application -> Stock -> Stock item group.

Note:
Stock items are compiled into stock item groups. An order suggestion dependent on sales should be carried out.

Click on the graphic for further help with "Sales-based order suggestion".

Order interval

Permitted input range: numeric, 1 - 9999

This field is needed for a sales-based order suggestion.

Enter a value to define the number of days which should elapse before this item should be ordered from a supplier.

Note:
An Order interval can also be defined in program Supplier. The entry in program Stock item always has priority over the entry in program Supplier.

Click on the graphic for further help on "Sales-based order suggestion".

Cost item

Button activated: This item is a cost item.

Button deactivated: This item is not a cost item.

This button is only used to identify items which are stored in the system as Cost item, e.g.. serviettes, toiletries, table cloths, etc.. Items marked as cost items are normally not sold, they are only kept in stock so that the costs can be recorded. Stock movements of these items result only from goods in and stock transfers.

With price input (Beverage)

Button activated: Manual price entry is possible for this item during delivery or return delivery.

Button deactivated: Manual price entry is not possible for this item during delivery or return delivery.

With price input (Beverage)

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D-10587 Berlin