Delivery
The program description deals with the following:
- Remarks on Program function
- Remarks on Data fields
- Use Index to find the field details required.
Remarks on program function
Upate basic data, i.e. programming, changing or clearing, is possible with this program. Data which has already been stored can be displayed for information.
A delivery is divided into two parts: the formal data and the articles supplied.
The formal data is programmed first, i.e. an internal delivery note no. is assigned, a supplier no. entered, date, time, etc. are defined. This is a table in which the real entries, the articles supplied, are missing.
The second step is to link the articles supplied with program Delivery position.
Note:
- The incoming goods in program Delivery is normally only used if the delivery was preceded by an Order. Incoming goods without a preceding order is recorded with program Delivery note.
- The order data on which the delivery is based can be accepted. The prerequisite for this is that the Order has been confirmed.
- A delivery is only correctly finalised, i.e.
confirmed, if key
is depressed after
storage. Switch Confirmed is activated after
confirmation. Changes to a delivery marked as Confirmed are not permitted. Data can however be viewed. - An incomplete delivery remains as an open order in the system.
- If an incomplete delivery is, however, to be designated as closed, it can be finalised with switch Close order. In this case, the order must be stored under Transaction.
- Delete transaction describes how orders, consignments, etc. are cleared (button in window "Branch").
Remarks on data fields
The following description deals with all available options for update of this basic data.
As with nearly all programs the following also applies here:
- The entry mask for this program may differ in your MICROS Retail OSCAR POS program. Some data fields may be missing.
- There may be defaults or firmly defined selection options for some data fields. These cannot be updated in the current program.
- Fields with enforced entry defined are to be found in the entry masks as are fields where entry is optional.
- If the data record is updated over several pages of entry masks, the dialog window is reached by clicking onto the appropriate button with <Mouse key 1>.
- The same procedure also applies to call up of another update program from this program.
- In some cases you may find so-called "Switches" which are activated or deactivated by the user with <Mouse key 1>, depending on the setting. Activated switches have a dark top, deactivated switches are lighter.
Company
Entry range permitted: numeric 1 - 9999
Select the number of the company on whose level the delivery is to be made.
If the number is not known, the data record can be selected with Search.
Branch
Entry range permitted: numeric 1 - 99999
The number of the branch which deals with the delivery should be entered here.
The branch supplied is defined under To branch.
Internal delivery note no.
Entry range permitted: numeric 1 - 99999999
Confirm this field with the Return key for a new delivery. The system automatically assigns the lowest not yet assigned no. to this operation.
Changes or clear operations are carried out by calling up the data record with entry of the number in the key fields.
Order note no.
Entry range permitted: numeric 1 - 99999999
This is the no. of the order docket from program Order. If the user changes from program Order to program Delivery, the order selected will be automatically transferred to this field.
Enter the order docket no. required to load the data for another order.
Changes or clear operations are carried out from entry of the number in the key fields.
Delivery note no. supplier
Entry range permitted: alphanumeric max. 8 pos.
The delivery note no. assigned by the supplier can be entered here, if known.
Supplier no.
Entry range permitted: numeric 1 - 99999999
The latest (=current) order is the basis for a new delivery recorded. The supplier no. entered is therefore listed here.
The supplier no. can be overwritten.
Proforma no.
Entry range permitted: numeric 1 - 99999999
Number of Proforma invoice (invoice suggestion) if a proforma invoice exists for this delivery.
Operator
Entry range permitted: numeric 1 - 99999999
Number of the operator carrying out this program.
Payment type
Entry range permitted: numeric 1 - 999
Enter the number of the payment type with which the delivery is to be paid.
If the number is not known, the data record can be selected with Search.
The appropriate data is normally extracted from the previous order. The values can be overwritten.
Payment types are updated via program Payment type.
Text
Entry range permitted: alphanumeric max. 40 pos.
A commentary or a descriptive text can be entered in this field.
Sub-Supplier
Entry range permitted: numeric 1 - 999
The number of the sub-supplier is displayed in this field if the order is linked to a sub-supplier of the main supplier.
NOTE:
Linking a sub-supplier to a main
supplier for an Order indicates where the order to the
supplier is to be sent. This link is only necessary if an article of a
supraregional supplier is to be ordered from a local sub-supplier.
To branch
Entry range permitted: numeric 1 - 9999
Number of the branch to which the goods are delivered. The data is extracted from the data record under Order note no..
The branch no. can be overwritten.
If the number is not known, the data record can be selected with Search.
Stock no.
Entry range permitted: numeric 1 - 9999
Number of the store receiving the delivery. The stock no. is normally provided by the linked data record under Order note no..
The store no. can be overwritten.
If the number is not known, the data record can be selected with Search.
A store must be programmed with Stock table before a delivery can be linked to a store.
Delivered date
Date of delivery
Delivered time
Time of delivery
Total value of delivery
The true value of the delivery, incl. additional costs (freight, pick-up costs, etc.). If the supplier article price is in a foreign currency (the supplier has priced the articles in a foreign currency) and if the currency is not part of the European monetary union, the value is shown in the foreign currency. In all other cases, the amount is shown in the local currency.
VAT
The value for the VAT is shown here.
Currency rate
Entry range permitted: decimal, max. 20 places to the left of the decimal point and 2 decimal places
If a currency from the EMU has been entered in the window Supplier as payment type, the exchange rate entered in window Payment type is displayed. This allows the user to convert the amount to the local currency.
Freight cost
Entry range permitted: decimal max. 11 places to the left of the decimal point and 2 decimal places
Any delivery costs (e.g. freight) incurred are entered here. The costs are included in the overall value of a delivery.
Normally the appropriate data is extracted from a previous order. The values can be overwritten.
Pick-up cost
Entry range permitted: : decimal max. 11 places to the left of the decimal point and 3 decimal places
Any pick-up costs incurred for a delivery are entered here. Pick-up costs are included in the overall value of a delivery.
Normally the appropriate data is extracted from a previous order. The values can be overwritten.
Discount home currency
Entry range permitted: decimal max. 5 pos. incl. max. 2 decimal places
Enter the appropriate percentage if the supplier grants a cash discount.
Normally the appropriate data is extracted from a previous order. The values can be overwritten.
Any cash discounting permitted is dealt with in program Supplier.
Discount percent/quantity
Percentage rate granted by the supplier for purchase of a specified quantity.
Normally the appropriate data is extracted from a previous order. The values can be overwritten.
Any discounting permitted is dealt with in program Supplier .
Discount percent/value
Percentage rate which the supplier grants as from purchase of a specified value. Discounts are included in the overall value of the delivery.
Normally the appropriate data is extracted from a previous order. The values can be overwritten.
Any discounting permitted is dealt with in program Supplier .
Update new prices
Switch active :
The prices for the goods delivered are the basis for calculation of cost prices
in future.
Switch deactivated : The
calculation of cost prices in the future is not based on the current cost
prices.
Offline transaction
Button activated:
Offline transactions for the PDA has been created for this delivery.
Button deactivated:. No offline
transactions for the PDA has been created for this delivery.
Note:
Deliveries should be generally created at the backoffice before they will send
to the PDA as offline transaction.
Click on the graphic for further help with executing an Offline Backoffice PDA.
Confirmed
Switch active :
The delivery has been confirmed
Switch deactivated : The delivery
has not been confirmed.
Close order
Switch active :
The order is closed when the goods are delivered.
Switch deactivated : The order
has not been closed.
Note:
- The closed order can only be cleared with program Order after the relevant delivery has been deleted.
- The setting of switch Close order has priority over switch Part delivery perm. in program Order. If the order is marked as closed, it will also be closed if a part delivery is not permitted in the order and the delivery was not complete.
Export to IDS Terminal no.
Enter the number of the IDS terminal where the data will be exported from. Data of th edelivery or th edelivery position can be exported via the buttons "Export current deliver to IDS" and "Export deliveries in grid to IDS".
NOTE:
Prerequisite for export of data of the IDS terminals is that the export
directories are entered in program Application -> Organisation -> Branch
-> Branch path.
The following environment variables must be stored for export of data of the IDS terminal:
- EXPORTTOIDS = export directory
- OLDEXPORTTOIDS = backup import directory
Index
- Branch
- Close order
- Company
- Confirmed
- Currency rate
- Delivered date
- Delivered time
- Delivery note no. of supplier
- Discount home currency
- Discount percent/quantity
- Discount percent/value
- Export to IDS Terminal no.
- Freight cost
- Internal delivery note no.
- Offline transaction
- Operator
- Order note no.
- Payment type
- Pick-up costs
- Proforma no.
- Stock no.
- Supplier no.
- Text
- To branch
- Total value of delivery
- Update new prices
- VAT
Salzufer 8
D-10587 Berlin