Inventory sheet
The following program description deals with:
- Remarks on the Program Function
- Remarks on the Input Fields
- Use the Index to view the field descriptions required.
Remarks on program function
The inventory sheet for an inventory can be processed with this program.
NOTE!
To carry out stock recording for stock items a
stock item status must have been stored in the system for each item. Normally,
the status is stored in the system after the first incoming goods recording or
after the first sale. If an opening inventory is to be carried out for a
specific reason without any incoming goods having been recorded, the report
"Create opening inventory" in program Application -> Stock
-> Inventory is called up with menu Report.
A stock item status is then generated for all items which show the code of
the stock item. When the stock item statuses are generated only those stock items
are included for which no stock item status has been stored in the system. In
addition, "Calc.cost
price" is ascertained using the Preferred supplier.
- An inventory and consequently the call-up of the update program can be execute via the button Inventory creation.
An empty entry mask appears after call up of the update program.
Decide now :
- Whether an existing inventory sheet is to
be processed
or - Whether recording of a new inventory sheet is to begin.
When a new inventory is created, nothing should be entered in field Inventory sheet. The number of the inventory sheet is assigned automatically after storage by the system. Entry of data is only necessary if an inventory sheet stored in the system is to be selected to view the data or to change it.
Every inventory sheet is stored under a unique no. in the system. When a new inventory sheet is created, the number is assigned automatically by the system. In addition, the status confirmed, not confirmed and the status Update stock are displayed.
The preselection Search status can be used to decide which inventory sheets, confirmed or the not confirmed sheets are to appear in the selection list.
Note:
Recording of an inventory sheet is only
possible in update program Inventory after the button Execute
has been depressed after storage.
Button
Execute
The inventory and all relevant inventory sheets are then given the status Confirmed.
Please note:
When an inventory has been recorded, the data can
be viewed, but cannot be changed.
Click on the graphic
for further help with an Inventory.
This paragraph will provide a short overview over the options available for updating these Basic Data.
Just like in almost any other program:
- The Input Mask may be different in your MICROS Retail OSCAR POS program depending on the set-up of the application. In some cases some Data Fields may be missing.
- Some input fields may contain default values or defined selection options; these cannot be updated.
- The input mask contains some fields that require an entry and others in which entries are optional.
- If the data record is updated via multi-page input masks, go to the Dialog Window by clicking on the appropriate buttons with <Mouse key 1>.
- The same procedure applies to call up another update program from this program.
- In some cases you may find that so-called "Buttones" which - depending on the default - can be activated or deactivated with <Mouse key 1>. Activated Buttones are identified by their dark color, deactivated Buttones are lighter-colored.
Company
Permitted input range: numeric, 1 - 9999
Enter the number of the company for the inventory. If you do not know the number, you can also select the data record via the Search Function.
Please note the option Search status. This button is used to set a preselection; either only for existing inventory sheets or only for unconfirmed inventory sheets.
A new inventory sheet is generated with button Create inventory sheet.
Click on the
graphic for further help with execution of an Inventory.
Branch
Permitted input range: numeric, 1 - 9999
Enter the number of the branch for the inventory. If you do not know the number, you can also select the data record via the Search Function.
Please note the option Search status. This button is used to set a preselection; either only for existing inventory sheets or only for unconfirmed inventory sheets.
A new inventory sheet is generated with button Create inventory sheet.
Click on the
graphic for further help with execution of an Inventory
Inventory sheet
Permitted input range: numeric 1 - 99999999
Enter the number of the inventory sheet. If you do not know the number, you can also select the data record via the Search Function.
Please note the option Search status. This button is used to set a preselection; either only for existing inventory sheets or only for unconfirmed inventory sheets.
A new inventory sheet is generated with button Create inventory sheet.
Click
on the graphic for further help with execution of an Inventory.
Inventory No.
Permitted input range: numeric, 1 - 99999999
Enter the number of the Inventory in this field to which this inventory sheet is to be linked. If the number is not known, the data record can be selected with the Search function.
One or more inventory sheets can be linked to an inventory to allow for mutual recording at a later date.
In stock
Permitted input range: numeric, 1 - 9999
Enter into this field the number of the stock location for the inventory. If you do not know the number, you can also select the data record via the Search Function.
Please note the option Search status. This button is used to set a preselection; either only for existing inventory sheets or only for unconfirmed inventory sheets.
A new inventory sheet is generated with button Create inventory sheet.
Click on the
graphic for further help with execution of an Inventory.
Operator
Permitted input range: numeric, 1 - 99999999
Enter the number of the authorised operator who drew up this inventory sheet in this field. Only enter the number of the operator in this field if an existing inventory sheet is to be processed. If you do not know the number, you can also select the data record via the Search Function.
A new inventory sheet is generated with button Create inventory sheet.
Click on the
graphic for further help with completing an Inventory.
Text
Permitted input range: alphanumeric, max 40 characters
Enter into this input field a descriptive text for the inventory.
Inventory counter
Permitted input range: numeric 1 - 99999999
Enter the number of the operator who counted the stocks on the basis of the inventory sheet. If this number is not known, the data record can be selected with the Search function.
Starting date of inventory
Permitted input range: DDMMYYYY (day, month, year)
Displays the date on which the inventory sheet has been created.
Starting time of inventory
Permitted input range: HHMMSS (hour, minute, second)
Displays the time at which the inventory sheet has been created.
Freeze date
Permitted input range: DDMMYYYY (day, month, year)
Displays the date on which the stock on hand quantity has been entered and posted.
The inventory posting and the acceptance of the controlled and entered stock quantity will be initiated by clicking the Execute button on the Toolbar.
Click on the
graphic for further help with completing an Inventory
.
Freeze time
Permitted input range: HHMMSS (hour, minute, second)
Displays the time at which the stock on hand quantity has been entered and posted.
The inventory posting and the acceptance of the controlled and entered stock quantity will be initiated by clicking the Execute button on the Toolbar.
Click on the
graphic for further help with completing an Inventory
Update stock
Button active: Update
inventory has been carried out for this inventory sheet.
Button deactivated: No update inventory has been carried out for
this inventory sheet.
The date and the time the update inventory was carried out is stored in field stock frozen.
Training (Inventory on till)
Button activated: This
inventory sheet was done by an operator in training mode.
Button deactivated:. This inventory sheet was not done in
training mode by an operator
Note:
This option will be automatically activated if an inventory was done by an operator
in training mode recorded on the till. In that case the operator can carry out
all recording functions of inventories at the till but no changes of stock
values will be recorded.
Offline transaction
Button activated: Offline
transactions for the PDA has been created for this inventory.
Button deactivated:. No offline transactions for the PDA has been
created for this inventory.
Note:
Inventory sheets should be generally created at the backoffice before they will
send to the PDA as offline transaction.
Click on the graphic for further help with executing an Offline Backoffice PDA.
A/B Inventory Count (Beverage)
Button activated: The A/B
count list had been created for this inventory.
Button deactivated:. No A/B count list had been created for this
inventory.
Click
on the graphic for further help with executing an A/B
Inventory.
A/B Inventory Count accepted (Beverage)
Button activated: The A/B
count lists have been accepted for an inventory and can be recorded.
Button deactivated:. The A/B count lists have not yet been
accepted for an inventory and cannot be recorded.
Click
on the graphic for further help with executing an A/B
Inventory.
Search status
Field with firmly defined selection options
Select one of the offered options. The selection confirmed or unconfirmed is confirmed with a second click in the selection list.
The system offers the following:
- confirmed
- unconfirmed
Inventory recording and transfer of the counted and entered stocks is done from depression of button Execute in program Inventory.
Index
- Branch
- Company
- Date
- Freeze date
- Freeze time
- In stock
- Inventory counter
- Inventory no.
- Inventory sheet
- Offline transaction
- Operator
- Search status
- Starting time of inventory
- Text
MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin