Inventory
The following program description deals with:
- Remarks on the Program Function
- Remarks on the Input Fields
- Use the Index to find the field details required.
Remarks on the Program Function
By use of this program you can maintain the inventory data for all stock locations, i.e. create new records, modify or delete data. You can also view already stored data for information purposes.
Attention!
An inventory collection for stock items
requires that a stock item state for every stock item is stored in the system.
Usually, a stock item state is stored in the system after the first goods
reception or sale. If an opening inventory is to be taken for particular
reasons without any goods reception having taken place, you can start the
report Generate Opening Inventory
via the menu Report in the update
program Application -> Stock -> Inventory to create a stock item state
for all items marked as stock items. Only stock items for which no stock item
state has been stored in the system will be considered. In addition, the
calculated cost price will be determined according to the preferred supplier.
Create a data record with this update program to assign one or more Inventory Lists to this inventory.
An inventory can be taken by following the steps listed below:
- Save an inventory with this program. The inventory number will be given automatically by the system.
- Then click on the button Generate Inventory to create an
inventory list with the inventory items automatically.
Or:
Enter the update program Inventory List to generate one or more inventory lists according to the following description. - From the update program Inventory List via the button Generate Inventory List.
- From the update program Inventory via the button Generate Inventory.
- From the update program Stock Item via the button Generate Inventory List.
After the start of the update program, the input mask is empty.
Now decide:
- if you want to edit an inventory which has
already been stored in the system
or - if you want to begin with the recording of a new inventory.
Every inventory is stored in the system by use of a unique inventory number. With the new recording of an inventory, the number is given automatically by the system. In addition, the status confirmed, not confirmed is displayed.
Via the pre-selection search status, you can decide which kind inventory, the confirmed or the not confirmed, is to be displayed in the selection list.
Notes:
The confirmation of an inventory and all inventory lists included in it is only settled correctly after you click on the Execute button after saving.
Execute button
The inventory receives the status confirmed.
Please note:
After you have confirmed an inventory, the data can
still be viewed but not modified.
For further help on how to take Inventory, click on the image.
Remarks on the Input Fields
This paragraph will provide a short overview over the options available for updating these basic data
Just like in almost any other program:
- The input mask may be different in your MICROS Retail OSCAR POS program depending on the set-up of the application. In some cases some data fields may be missing.
- Some input fields may contain default values or defined selection options; these cannot be updated.
- The input mask contains some fields that require an entry and others in which entries are optional.
- If the data record is updated via multi-page input masks, go to the dialog window by clicking on the appropriate buttons with <Mouse key 1>.
- The same procedure applies to call up another update program from this program.
- In some cases you may find that so-called "Switches" which - depending on the default - can be activated or deactivated with <Mouse key 1>. Activated switches are identified by their dark colour, deactivated switches are lighter-coloured.
Company
Permitted Input Range: numeric, 1 - 9999
Only enter the company number in this field if you want to edit an inventory which has already been stored. If you do not know the number you can also select the data record via the Search Function.
Note the option Search Status. Via this button, you can adjust a pre-selection for either only confirmed or only not confirmed inventories.
For further help on how to take Inventory, click on the image.
Branch
Permitted Input Range: numeric, 1 - 9999
Only enter the branch number in this field if you want to edit an inventory which has already been stored. If you do not know the number you can also select the data record via the Search Function.
Note the option Search Status. Via this button, you can adjust a preselection for either only confirmed or only not confirmed inventories.
For further help on how to take Inventory, click on the image.
Inventory no.
Permitted Input Range: numeric, 1 - 99999999
Only enter the inventory number in this field if you want to edit an inventory which has already been stored. If you do not know the number you can also select the data record via the Search Function.
Every inventory is stored in the system by use of a unique inventory number. With the new recording of an inventory, the number is given automatically by the system.
The generation of a new inventory list is carried out via the button Generate Inventory.
Stock no.
Permitted Input Range: numeric, 1 - 9999
Enter the number of the stock location for which you would like to carry out an inventory. If you do not know the number you can also select the data record via the Search Function.
Text
Permitted Input Range: alphanumeric, max. 40 chars.
Enter a descriptive text for this inventory.
Start date of inventory
Permitted Input Range: DDMMYYYY (Day, Month, Year)
This field shows the date set as start date in program Application -> Branch -> Promotions Branch with button "New Day (stock)" for this store.
Start time of inventory
Permitted Input Range: HHMMSS (Hour, Minute, Second)
This field shows the time set as start time in program Application -> Branch -> Promotions Branch with button "New Day (stock)" for this store.
Search status
Field with pre-defined selection options
Select one of the offered options. The selection confirmed / not confirmed is to be carried out by clicking in the field and selecting one of the options with another click.
The system offers the following pre-selections:
- confirmed
- not confirmed
The inventory confirmation, with all included inventory lists, is to be carried out via the Execute button in the tool bar.
Index
Salzufer 8
D-10587 Berlin
Germany