Defining Vendor Paytype Codes

Purpose: Each service bureau that your company uses may assign its own paytype codes to the various credit card payment methods. These paytype codes may differ from the paytype codes your company uses. For example, the service bureau may use paytype code 01 to represent payment by Visa, whereas, your company may use paytype code 04 to identify payment by Visa.

The Vendor Paytype Codes function is used to cross reference the paytype codes your company uses with the paytype codes the authorization service uses. By cross referencing the paytype codes:

• you can use your paytype codes when entering orders

• the paytype code the service bureau uses can be included in the Authorization and Deposit transactions that are transmitted to the service bureau.

In this chapter:

• Work with Paytype Cross Reference Screen

• Create CC Paytype Cross Reference Screen

Work with Paytype Cross Reference Screen

Purpose: This screen displays the pay type cross references currently defined for the service bureau. Use this screen to create, change, delete, or display the pay type cross reference information.

The pay type codes your company uses are defined in the Pay Type table; the pay type codes the service bureau uses are provided by the service bureau.

How to display this screen: At the Work with Authorization Services Screen, select Paytypes for the service bureau.

Field	Description
Pay type	A code you use to identify a method of payment on an order. Pay type codes are defined in the Pay Type table; see Working with Pay Types (WPAY). Numeric, 2 positions; optional.
Vendor pay code	The code the authorization service uses to identify a method of payment. Vendor pay type codes are provided by the service bureau. Alphanumeric, 5 positions; optional.
Authorization Merchant #	The merchant number to use when sending authorization requests for this pay type code to the service bureau for approval. The merchant number is assigned to your company by the service bureau. Alphanumeric, 10 positions; optional.
Deposit merchant # (Deposit merchant number)	The merchant number to use when sending deposit requests for this pay type code to the service bureau for settlement. The merchant number is assigned to your company by the service bureau. Alphanumeric, 10 positions; optional.

Option	Procedure
Create a paytype cross reference	Select Create to advance to the Create CC Paytype Cross Reference Screen for the service bureau.
Change a paytype cross reference	Select Change for the pay type cross reference you want to change to advance to the Change Paytype Cross Reference Screen. At this screen you can change any information except the Authorization service and the Pay type code. See the Create CC Paytype Cross Reference Screen for field descriptions.
Delete a paytype cross reference	Select Delete for the pay type cross reference you want to delete.
Display a paytype cross reference	Select Display for the pay type cross reference you want to display to advance to the Display CC Paytype Cross Reference Screen. You cannot change any information at this screen. See the Create CC Paytype Cross Reference Screen for field descriptions.

Create CC Paytype Cross Reference Screen

Purpose: Use this screen to cross reference the pay type codes your company uses with the codes the service bureau uses. For example, your company may use pay type code 4 to identify payment by Visa, whereas the service bureau may use pay type code 1.

The pay type codes your company uses are defined in the Pay Type table; the pay type codes the service bureau uses are provided by the service bureau.

How to display this screen: Select Create at the Work with Paytype Cross Reference Screen.

Field	Description
Pay type	The code you use to identify a method of payment on an order. Pay type codes are defined in the Pay Type table; see Working with Pay Types (WPAY). Numeric, 2 positions. Create screen: required. Change screen: display-only.
Vendor paytype/code	The code the service bureau uses to identify a method of payment. Vendor pay type codes are provided by the service bureau. Alphanumeric, 5 positions; required.
Authorization merchant #	The merchant number to use when sending authorization requests for this pay type code to the service bureau for approval. The merchant number is assigned to your company by the service bureau. Alphanumeric, 10 positions; optional.
Deposit merchant #	The merchant number to use when sending deposit requests for this pay type code to the service bureau for settlement. The merchant number is assigned to your company by the service bureau. Alphanumeric, 10 positions; optional.

Instructions:

1. Enter the pay type code you company uses to identify the payment method in the Pay type field.

2. Enter the corresponding pay type code the service bureau uses to identify the payment method in the Vendor pay code.

3. Optionally, enter the authorization and deposit merchant numbers assigned to your company by the service bureau in the Authorization Merchant # and the Deposit merchant # (Deposit merchant number) fields.

4. Your entries are cleared from the screen and a message similar to the following displays: CC Vendor Paytype Cross Reference (NAB - 5) created.