Entering Variable Set Information (WVST)

Overview: A variable set consists of a list of items that customers can choose from to make up the set they want to purchase. Individual items may also be selected from this screen. Typically, the items available in a variable set all exist on the same page of the catalog.

A variable set item is designated by a V in the Kit type field in the Item table. A variable set, for example a Wardrobe Set, may be a special collection of items such as: “Choose any 2 slacks, 1 jacket, and 1 belt from this page for only $200.00.” Variable set groups, in this case, must be defined for slacks, jackets, and belts, providing the customer with several combinations of colors and sizes.

In Order Entry, when the operator enters a variable set item, a pop-up window appears for each “group” of items in the variable set. Each pop-up window contains a list of valid items in the group. The operator must select the desired items from each group. The system will ensure that the customer orders the correct quantity from each variable set group by maintaining a counter of the number of items allowed as compared to the number of items selected. The variable set item does not appear on the order. Instead, the system creates order entry detail lines for each item picked from groups.

Unit Demand (units ordered) is tracked at the component item level only. For example: the variable set is made up of 2 pair of slacks, 1 jacket, and 1 belt. A customer orders the slacks, jacket, and belt as a variable set. Units ordered for the slacks increases by 2, units ordered for the jacket increases by 1, and units ordered for the belt increases by 1. Dollars ordered is tracked at the component item level only.

Note: Variable sets are priced by item components; the price of the complete set is the total price of each of its components. Although you can enter a price for a variable set item at the item offer, the system does not use this price when totaling the price of the order.

Set component upload: You can use the set component upload option to create variable set groups and group components. See Importing Set Components (WCUP) for information.

In this chapter:

• Work with Variable Sets Screen

• Create Variable Set Screen

• Create Variable Set Group Screen

• Work with Variable Set Components Screen

• Work with a Variable Set Groups Screen

Work with Variable Sets Screen

How to display this screen: Enter WVST in the Fast Path field at the top of any menu or select this option from a menu.

Field	Description
Item	The variable set item number. Alphanumeric, 12 positions; optional.
Clr Size Wdth	The SKU elements. SKU elements can be entered in conjunction with the item number to further narrow the scan. The system cannot display scan information without the item number. You must enter the item number in conjunction with one or more SKU elements. Alphanumeric, three 4-position fields; optional.
Description	The description of the item. Alphanumeric, 40 positions; display only.

Screen Option	Procedure
Create a variable set	Select Create to advance to the Create Variable Set Screen.
Delete a variable set	Select Delete for a set to delete it. Note: Deleting a variable set does not delete the set item or components, just the association (link) between the two.
Work with a variable set group	Select Work with for a set to advance to the Work with a Variable Set Groups Screen.

Create Variable Set Screen

To create a variable set: At the Work with Variable Sets Screen, select Create.

Field	Description
Variable set	The variable set item/SKU is made up of two separate fields. The first part is the item code which represents a unit of inventory. The second part is the SKU code which represents the special characteristics of an item, such as color, size, width, etc. The item code you enter must have the Kit Type field set to V. Alphanumeric, 12 positions (item), three 4-position fields (SKU); required.

Instructions: Enter the item code to advance to the Create Variable Set Group Screen.

Create Variable Set Group Screen

To create a variable set group: Complete the Create Variable Set Screen. You can also display this screen by selecting Create at the Work with a Variable Set Groups Screen.

Field	Description
Group	The numeric code that represents the group. The pop-up window in Order Entry will appear in group code sequence; therefore, if you want to be prompted for jackets before belts, you should create jackets with a lower group code number than belts. Numeric, 3 positions; required.
Description	The description of your group. The description appears in the pop-up window in Order Entry. Alphanumeric, 30 positions; required.
# of items	The number of units the customer must order from this group. Note: Multiple units of the same item may be ordered to achieve this number. Numeric, 3 positions; required.

Completing this screen: When you complete this screen, you advance to the Work with Variable Set Components Screen.

Work with Variable Set Components Screen

Purpose: Use this screen to define each item available in a variable set group. You can define several variable set groups for one variable set item.

How to display this screen:

• Select Work with for an item Work with a Variable Set Groups Screen.

• Complete the Create Variable Set Group Screen.

• Select Variable Sets for a variable set item at the Work with Items Screen or Work with SKUs Screen.

• Select Display Components for a variable set item at the Display Item/Warehouse Information Screen

Field	Descriptions
Variable set	The variable set item/SKU is made up of two separate fields. The first part is the item code which represents a unit of inventory. The second part is the SKU code which represents the special characteristics of an item, such as color, size, width, etc. Alphanumeric, 12 positions (item), three 4-position fields (SKU); display-only.
Group	The numeric code that represents the group. Numeric, 3 positions; display-only.
# of items	The number of units the customer must order from this group. Note: Multiple units of the same item may be ordered to achieve this number. Numeric, 3 positions; display-only.
Item	The item to be included as part of the variable group. Validated against the Item table. A customer can order any combination of the component items to make up the number of items in the group. Alphanumeric, 12 positions; required.
SKU	The SKU elements used to further define the item. Note: If the item has SKUs, the specific SKU elements must be specified. The SKU scan screen will not display in Order Entry. Alphanumeric, three 4-position fields (SKU); required (if the item has SKUs).
Description	Description of the item. Alphanumeric, 40 positions; display-only.
Avail	The total quantity available for the component item. Note: If you advanced to this screen from the Display Item/Warehouse Information Screen, the available quantity reflects the selected warehouse only; otherwise, the quantity reflects all allocatable warehouses. Numeric, 7 positions; display-only.

Adding component items to a variable set: Enter each item code and the SKU information, if the item has SKUs. Each time you enter an item, the system validates the information and displays the item below the entry fields.

Work with a Variable Set Groups Screen

Purpose: Use this screen to change, delete, display, or create variable set groups for the variable set which are similar to option packages that specify the item quantity required from each group to make up the variable set.

This function allows you to define the variable set group codes and descriptions and provides access to the Work with Variable Set Components Screen, which allows you to identify each item available in the variable set group.

How to display this screen:

1. Complete the Create Variable Set Screen.

2. Select Work with for an item at the Work with Variable Sets Screen.

3. Select Variable Sets for an item at the Work with Items Screen or Work with SKUs Screen.

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Field	Description
Group	The numeric code that represents your group. Numeric, 3 positions; optional
Description	The description of your group. Alphanumeric, 40 positions; optional.
# of items	The number of different items that make up your group. Numeric, 3 positions; optional.

Screen Option	Procedure
Create a variable set group	Select Create to advance to the Create Variable Set Group Screen.
Change a variable set	Select Change for a variable set group to advance to the Change Variable Set Group Screen. See the Create Variable Set Group Screen for field descriptions.
Delete a variable set	Select Delete for a variable set group to delete it.
Work with variable set components	Select Work with for a variable set group to advance to the Work with Variable Set Components Screen.