Authorize Full Amount During Order Entry (G99)
Purpose: Use this screen to define whether the credit card payment method on the order is authorized for the entire dollar amount defined for the card or the shippable amount defined for the card when you perform online authorization during order entry.
Yes/No field: Select this field if you want to authorize the entire dollar amount defined for the credit card.
Leave this field unselected if you want to authorize the dollar amount associated with what is shippable on the order, across all ship to customers.
Online credit card authorization allows you to send a credit card up for authorization at the time the order is placed instead of at the time the pick slip is generated for the order. The system performs online authorization when you select Accept to accept an order after determining if the order should go on hold.
Performing Online Verification Only: If the Online Auth Verification Only (I96) system control value is selected, the system processes online authorizations for $1.00 for the purpose of validating the card. During batch authorizations, the system authorizes the card for the shippable dollar amount and voids the online authorization for $1.00.
In order to perform online credit card authorization, the On-line Authorizations (B89) system control value must be Selected.
Converting quotes to orders: When you convert a quote to an order, the system will perform online authorization for eligible payment methods only if the Authorize Full Amount During Order Entry (G99) system control value is selected. See Converting Quotes to Orders.
For more information: Performing Online Credit Card Authorizations provides an overview on online credit card authorization and explains the set up required to perform online credit card authorization.
This table explains the credit card amount the system sends for authorization based on the setting on this system control value and the payment methods assigned to the order.
Authorize full amount... Authorize full amount during order entry = Selected |
Authorize shippable amount... Authorize full amount during order entry = unselected |
The system sends the entire dollar amount defined for the credit card for authorization. If the credit card is the only payment method... The amount to authorize is the order total. The order total is the sum of all charges on the order, including: merchandise, freight, additional freight, tax, handling, additional charges, GST and PST.
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The system sends the dollar amount associated with what is shippable on the order, across all ship to customers, for authorization. If the credit card is the only payment method... This shippable dollar amount includes: • shippable merchandise amount, including drop ship items • tax associated with the shippable merchandise amount • total freight • total additional freight • total order level additional charges Note: The system sends the total freight and total additional freight for authorization, regardless of whether you are prorating freight charges (the Prorate Freight Charges (D39) system control value is selected). |
If the credit card is the catch-all payment method... The amount to authorize is the remaining dollar amount not associated with another payment method on the order. The system subtracts the amount applied to any other payment methods from the order total.
order total - dollar amount associated with other payment methods = amount to authorize for this credit card |
If the credit card is the catch-all payment method... The amount to authorize is the remaining shippable dollar amount not associated with another payment method on the order. The system subtracts the amount applied to any other payment methods from the shippable dollar amount. shippable dollar amount - dollar amount associated with other payment methods = amount to authorize for this credit card |
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Excluded from authorizations: • order lines with a future arrival date • order lines on backorder, canceled, closed, or sold out • reserved order lines that are coordinate grouped with an order line on backorder or with an order line with a future arrival date. • orders in a held status |
Regardless of whether you are authorizing the full amount or the shippable amount... Included in authorizations: • express bill order lines • drop ship order lines • non-inventory order lines Deferred Billing If the credit card on the order is associated with a deferred pay plan, the system: • sends an authorization for $1.00 if the Authorize full amount field for the pay plan is unselected. • sends an authorization for the dollar amount available for authorization if the Authorize full amount field for the pay plan is selected. Installment Billing If the credit card on the order is associated with an installment pay plan, the system: • sends an authorization for the first installment amount if the Authorize full amount field for the pay plan is unselected. • sends an authorization for the dollar amount available for authorization if the Authorize full amount field for the pay plan is selected. |
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If more than one credit card is sent for authorization... The system sends for authorization the credit card defined with a dollar amount, then sends the catch-all credit card for authorization. |
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