Purpose: Use this screen to define the authorization number the system automatically applies to credit cards that require authorizations that are under one dollar.
Code field: Enter the authorization number you wish the system to automatically apply to credit cards that require authorization for less than one dollar.
When you perform credit card authorization (either batch authorization during pick slip generation or on-line authorization during order entry), the system first looks at this system control value.
• If an authorization number is defined in the Authorization Number for Authorizations Under $1.00 system control value, the system does not send credit cards that require authorization for less than $1.00 to the service bureau. Instead, the system automatically applies the authorization number defined in this system control value to the credit card.
- The authorization number updates the Authorization number in the Authorization History table.
- The Vendor response, Vendor response 2, and AVS response fields in the Authorization History table remain blank.
- The CW (awaiting credit card authorization hold) is removed from the Hold reason field in the Order Payment Method table for the credit card, allowing the system to generate a pick slip.
• If an authorization number is not defined in the Authorization Number for Authorizations Under $1.00 system control value, the system sends the credit card to the service bureau for authorization, regardless of the amount that requires authorization.
Note: The authorization number in this system control value applies to all service bureaus you define in Work with Authorizations.
Deposits: When you send the credit card for deposit processing, the service bureau may decline the deposit since the original authorization was forced and not sent to the service bureau for authorization. To avoid a declined deposit:
• if the forced authorization is the only authorization associated with the order or the forced authorization amount matches the amount charged on the order, the system uses the forced authorization number for deposits.
• if the forced authorization is not the only authorization associated with the order, the system looks at the other authorization associated with the order and uses the other authorization number since this number was received from the service bureau.
Pay type dollar limits: You can set up for a vendor response for each entity in your company. You can use the pay type dollar limit to force authorizations that have been declined and the dollar amount that requires authorization is greater than $1.00 and is less than the pay type dollar limit you have set up for the credit card pay type on the order. Note: If you are performing online credit card authorization, the system does not validate vendor response codes at the entity level.
Leave this field blank if you wish to always send credit cards that require authorization to the service bureau, regardless of the amount that requires authorization.