Blocks How To - How do I share Block reservations?
Entering Block Reservations with Sharers
1. In the Block Reservation jump, select the Rooming List link.
2. Select New.
3. Enter the reservation information, and then enter the sharing guest's line number into this guest's Sharers field.
Tips
If you know that you have guests that will be sharing a room, enter their reservations one after the other, and then enter the rooming list line number for the reservation into the Shares field. If there are more than two guests sharing the same room, add all line numbers for the sharers into one guest's field separated by commas.
EXAMPLES
TWO GUESTS SHARING
If you have two guests sharing the same room, add the first guest's reservation information, select Enter for a new line, and then fill out the second reservation. Enter the previous guest's line number into the reservation's Shares field. The first guest's Shares field will automatically populate with the second guest's line number to complete the share.
In the example below, Jane Smith and Sally Jones are sharing a room. In the rooming list screen, Jane’s reservation is on line 4. Sally’s reservation is on line 5. The number 4 is entered into Sally Jones's Shares field; Jane's Shares field populates with Sally's line number 5.
MORE THAN TWO GUESTS SHARING
If you have more than two guests sharing the same room, add the reservations, and then add the line numbers separated by a comma for all sharers into one of the guests's Shares field. The other guests's fields will automatically populate with the line numbers to complete the share.
In the example below, Jenna Smith, Jane Smith, and Sally Jones are sharing a room. In the rooming list screen, Jenna's reservation is on line 1, Jane’s reservation is on line 4, and Sally’s reservation is on line 5. The numbers 1,4 are entered into Sally Jones's Shares field. Jenna's and Jane's Shares fields populate with the others' line numbers.
4. Select Save.
5. In the Shared Room Rate Assignment screen, select the Rate Share Type to determine how the room charges will be shared.
- Split - Splits the rate amount between/among all shared reservations
- Entire - Charges the entire rate amount to only one shared reservation
- Full - Charges the full rate amount to each shared reservation
6. Select Save.
Setting up a Share Reservation for an existing block reservation
1. From the Block > Reservation jump select Manage Reservations. Alternatively, Select Bookings > Manage Reservations, and then search for the Block or the guest's name.
2. Select Actions > Share on one of the reservations to share.
3. On the Shares pop-up, select Manage.
4. Select either New Reservation or Existing Reservation to share.
5. Fill out the information, select Create Share, and then select Close to complete the share.
The help topic Shares provides more information.
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