Chapter 35: Work with User Fields Screen

Purpose: Use the Work with User Fields screen to enter, change, delete or display information in user-defined fields.

The user-defined fields are created through Setting Up User-Defined Fields (WUDF). You can create fields for whatever type of additional information you want to add to the available files.

How to display this screen:

• Enter 98 next to a record at each of the "Work with" screens where user-defined fields are available (see Setting Up User-Defined Fields (WUDF) for a listing), or

• Enter 1 next to Customer User Defined Fields at the More Customer Sold To Options Screen (see Chapter 28: Creating and Updating Sold-to Customers (WCST))

Also, this screen may appear automatically when you enter an order for a new customer through Order Entry. See Setting Up User-Defined Fields (WUDF) for more information.

Note: Only fields identified as "input" fields appear during Order Entry; however, you can display all fields ("input" and "output") wherever else this screen is available.

CSR0548 DISPLAY Work with User Fields 2/21/95 16:44:25 Mail Order Company Customer# . : 137 CRAIG-HEATH ASSOCIATES ATTN: BOITEAU, NOR Opt Field Type options, press Enter. 2=Change 4=Delete 5=Display FLY BY # 3601 BIRTHDAY 4/14/62 MEMBERSHIP # 1017 NICKNAME "Norm" SOC. SECURITY # 15574422 F3=Exit F12=Cancel

Field	Description
Customer #	A unique number to identify the customer who placed the order. Customer numbers are assigned automatically by the system. Numeric, 9 positions; display-only.
Customer name (Unlabeled field to the right of the Customer# field)	The name or company name associated with the customer number. Alphanumeric, 41 positions; display-only.
Field	The label associated with the user-defined field, which may be a field for you to enter a date, text, or a number. The corresponding entry, if any, displays to the right of the field. Numeric Fields Numeric fields appear on the left side of the screen. Numeric, 16 positions. Text Fields Text fields appear in the center of the screen. Alphanumeric, 30 positions. Date Fields Date fields appear on the right side of the screen. Numeric, 6 positions; MMDDYY format.

Screen Option	Procedure
Change a user-defined field	Enter 2 next to a field to advance to the Change User Field Screen.
Delete a user-defined field	Enter 4 next to a field to delete it.
Display a user-defined field	Enter 5 next to a field to advance to the Display User Field Screen.

Change User Field Screen

To change: Enter 2 next to a user field at the Work with User Fields Screen to advance to the Change User Field screen. At this screen, you can:

• enter information in the field, or

• change information in the field, or

• delete information in the field by pressing Field Exit

Note: About this screen: This screen and the Display User Field Screen each contain a Key field. This field contains the sequence number assigned to the field through the Work with User Defined Field Detail Screen (Defining the Fields). This field varies, depending on the type of user-defined field you are working with. See Setting Up User-Defined Fields (WUDF).

Because each field on a User Fields Screen is user-defined, the Key field helps you identify the specific field you want to use. This is necessary, for example, if you are writing your own program or Query that includes a specific field.

See Work with User Fields Screen for remaining field descriptions.

Display User Field Screen

To display: Enter 5 next to a user field at the Work with User Fields Screen to advance to the Display User Field screen. You cannot update any information on this screen. See Work with User Fields Screen and Change User Field Screen for field descriptions.